Policy 3130L

INVENTORY/FIXED ASSET ACCOUNTING

It is the policy of the Board of Trustees that an orderly system of inventory and fixed asset accounting be implemented.


Procedure 3130L

INVENTORY/FIXED ASSET ACCOUNTING

It is the policy of the Board of Trustees that an orderly system of inventory and of fixed asset accounting be implemented.

The Vice President for Administrative Services or his/her designee shall provide for a continuing inventory of all property of the College district—capital assets, physical facilities, equipment, materials and supplies as required by Auditors and/or Department Heads—and shall ensure that adequate accounting procedures exist for fixed assets.

Department Heads shall be responsible for keeping an inventory of fixed assets and other property assigned to their departments.

The Associate Vice President of Finance shall provide for a system of monitoring inventory and accounting for fixed assets. Items not categorized as fixed assets having a cost or fair market value of between $3,000 and $4,999 shall be inventoried and tagged whenever practical. To be categorized as a fixed asset, a piece of property must:

  • be tangible in nature
  • have a useful life expectancy of more than one year, and
  • have a cost or fair market value of $5,000.00 or more

All fixed assets, whenever practical, are to be tagged.

Fixed assets shall be recorded at cost. Fixed assets acquired by gift are to be capitalized at their estimated fair market value at the time of receipt.

The accompanying Chart of Fixed Asset Information, adopted by the Wyoming Community College system of colleges, shall be implemented by the College.

CHART OF FIXED ASSET INFORMATIONASSET

ASSET CAPITALIZATION USEFUL LIFE RANGES SALVAGE
Furniture & Equipment $5,000 3 -14 years 0
Computers $5,000 3 - 5 years 0
Vehicles $5,000 3 - 5 years or mileage 0
Buses $5,000 8 - 10 years 0
Heavy Equipment $5,000 5 - 10 years 0
Shop/Plant $5,000 10 - 14 years 0
Sheds $5,000 10 - 14 years 0
Library Books Annual aggregate purchases 5 - 7 years 0
Art/Collections $5,000 N/A N/A
Building Imrovements $50.000 20 years  
Land Capitalize only: Not Depreciated N/A N/A
*Buildings $50,000 40 years 0 - 10%
**Land/Site Improvements $25,000 20 years 0
***Infrastructure $250.000 25 - 50 years; Roads 40 years; Water/Sewer 25 years 0

 

* Telecommunications are considered part of building costs.

** Land/Site Improvements are typically adjacent to the buildings they service and have a much shorter life than long-lived infrastructure assets. Land improvements include assets such as pathways, sidewalks, swimming pools, parking lots lighting and fencing.

*** Infrastructure – Long live capital assets that are normally stationary in nature and cannot be identified to a building. Infrastructure assets serve the public or community as a whole and include such things as roads, tunnels and other deliver systems.

Accountability vs. Capitalization – The capitalization level should capture 80% of the dollar value of total assets.

 

Adopted July 19, 1989
Revised December 19, 1996
Revised January 25, 2001
Revised January 8, 2004
Reformatted April 19, 2010
Revised September 12, 2013
Revised December 13, 2018
Reformatted December 10, 2020

 

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