Financial Aid

Financial Aid COVID-19 FAQs

Email is the best form of communication at this time,  You can also call (307) 209-1058

Every student has a email address and this is the primary mode of communication for any information coming from our office, please make sure to check you email regularly.

The financial aid staff may also reach out to you by phone, we are using track phones and we understand not wanting to answer calls from unfamiliar phone numbers so please make sure that your voicemail is set up so that we can leave you a message with contract information to return our call.

If you need assistance with your Western email address or password please contact 307-362-1677.

Please email with your full name, student ID number, phone number, and a short explanation of what you need help with and someone from our office will contact you to schedule a phone or Zoom appointment to assist you.

At this time both federal Satisfactory Academic Progress and Wyoming State Hathaway Scholarship requirements are the same and dropping classes could still have an negative impact on your eligibility.  But every student's situation, eligibility status, and award package can be different so for information about your specific status please email with a request for one of our staff members to review your financial aid award package and contact you to discuss your possible options/outcomes with you.

Unfortunately there are no free passes, if you do not meet the requirements for your financial aid you will have to submit a SAP appeal for review and approval by the financial aid director before you could be awarded for future semesters.  

Current Federal Satisfactory Academic Progress requirements can be found here

Current Wyoming Hathaway Continuing Eligibility requirements can be found here

For questions regarding any other type of financial aid please email 

If you have federal financial aid (Pell Grants, Federal Subsidized/Unsubsidized loans, etc.) a Return of Title IV Funds calculation must be completed to determine how much of you aid was earned and therefore how much or if you will owe money back to the college.  You will receive an email and a letter in the mail once this is complete.

If you have scholarships you will likely not have to pay anything back but you would also likely lose eligibility for future semesters.  

April 9th (hint: this allows for students to give their online classes a chance before dropping...)

Veterans benefits rules have been updated for the semester, housing and online courses are approved for G.I. Bill funding/continuation of funding.  For additional information please contact 

April 20th is the last day loans will be originated and processed for the semester. You must have your Master Promissory Note and Entrance Counseling completed and your loan accepted before this date. If you have questions, please email 

The priority deadline for most of Western’s scholarship application is April 1st and the application can be completed online by signing in with your email address and password at:  However, some scholarship deadlines have been extended, the deadline for each scholarship is displayed in its description on the website listed above.

Federal financial aid and Hathaway are the only options for summer aid, to apply please make sure to complete all of the following steps:

  1. Complete the 2020-2021 FAFSA
  2. Register for your summer classes (for our office to calculate an accurate amount for your aid we need to know the number of credit hours you are taking)
  3. Complete and return the summer aid application (you will need your email address and password to access the form) and return it to 
*please note that to receive summer financial aid students must be satisfactory for federal aid and/or meeting all of the Hathaway continuing eligibility requirements that will be checked at the end of the spring semester

Welcome to Financial Aid at Western! Navigating the financial aid process is daunting and can seem never ending. We strive to simplify the process and help you understand the options available. We are available to assist you every step of the way.

First things first. You’ll want to complete the Free Application for Federal Student Aid (FAFSA) using Western Wyoming Community College’s school code of 003933, so we can determine your level of need.

If your FAFSA is selected for verification, you will be emailed a Verification Link, which will expedite the process.

Now it is time to apply for scholarships, complete our general scholarship application to be considered for all Institutional and Civic Grants.

Scholarships do not have to be repaid and are awarded based on academic performance, special talents, activity participation, program major, financial need, and other factors.

Our Scholarships & Grants page outlines the various scholarships funded by Western, the WWC Foundation, and other organizations. Applying for admission and financial aid by the April 1 priority deadline can increase your eligibility for limited funding.

Federal Work study is an employment program funded by the U.S. Department of Education and Western. Jobs pay at least minimum wage and generally average 10-20 hours per week. Visit the Human Resources page to view student employment opportunities. Learn more on our Federal Aid page.

In order to determine your eligibility for federal student aid, you must complete the Free Application for Federal Student Aid (FAFSA) each year. FAFSA is free and can be completed entirely online. You will need Western Wyoming Community College's code of 003933 and must apply for admissions for your FAFSA to be processed.

Federal Pell Grants
The Federal Pell grant is considered need-based aid. Pell grant awards range from $650 to $6,195 based on full-time enrollment.  

Federal Supplemental Educational Opportunity Grant

This is a limited fund awarded to the highest-need, Pell eligible students. Maximum award $600 based on full-time enrollment.

More information can be found on our Federal Aid page.

Minimizing student loan debt while at the community college level is important.

Student or parent loans are low-interest loans available to students enrolled in at least six credits each semester. These funds must be repaid.

Find more information on loan options and processes on our Student Loans page.

After the start of the semester, the financial aid office begins working behind the scenes verifying enrollment and adjusting financial aid awards. The disbursement of aid occurs approximately three to four weeks after the semester begins.

It is critical that all students review their account balance and financial aid awards multiple times throughout the semester. This information is accessible through your My Western account.


Those students with a credit on their student account balance may use this credit to purchase books at the Western Wyoming Community College Bookstore. Bookstore accounts are available approximately 10 days before the semester begins and close once financial aid has been disbursed. Check with the Bookstore, if your account is set up for Sponsorship Billing.

Want to learn more about us?

Western is an award-winning college in both our on-campus and distance learning programs. We believe our student’s come first, and your success is our #1 priority. Our motto says it best: “Enter with passion, leave with purpose”. Let us help you on your path to success!