Living On Campus
Our on-campus residence halls offer 7 different styles of housing. Our residents are adventurers, leaders, creatives, friends, and students.
I love the amenities that Western Housing provides. It makes living on campus so convenient, easy, and FUN!
Housing Handbook 2022-2023
Welcome to the Residence Halls at Western Wyoming Community College! We are very excited that you have chosen us as your place to live as you continue your education. Western is proud of the exceptional facilities we have to offer our students that live on-campus and of the diverse population of students that call this their home away from home. As you live in our residence halls, you will meet students from all over Wyoming, the United States, and the world! They bring with them many different ethnic backgrounds and diverse cultures which gives you the wonderful opportunity to get to know people from many different walks of life.
We have an energetic residence life program that provides our students the opportunity to continue to learn while outside of the classroom. Our Resident Assistants do a fine job of providing our residents with programs that are educational, fun and free. Our Residence Hall Association is also an organization that gives each of our residents an opportunity to plan events in the residence halls and share their ideas about how to make our residence halls even better.
Our outstanding buildings and rooms are designed in a way that not only provides our residents with the opportunity to have roommates and enjoy living with fellow students, but also gives them the privacy and personal space that we know is important. We pride ourselves in the fact that our residents will never share their living and bathroom area with more than one other person, unlike what you may find at many other colleges or universities.
Our Housing staff are here to make your living experience as comfortable, safe and accommodating as possible. Please don’t hesitate to contact us if you have a question about anything. We look forward to serving you!
Dr. Dustin Conover
Western offers seven different residence halls with a variety of styles and floor plans to suit every taste! From social, suite-style rooms to more private apartments, Western provides each student with a comfortable home away from home. Living on campus gives you opportunities to make new friends and enjoy new experiences every semester. Western provides a robust Residence Life program that gives our students the opportunity to continue learning outside of the classroom.
If you have questions concerning the residence halls or if we may be of further assistance in making your housing plans, please contact the Dean of Students Office at (307) 382- 1888. This handbook is considered part of the Western Wyoming Community College Housing Lease Agreement.
Housing at Western is a secure and pleasant environment administering housing services that are beneficial to the student's academic, physical, emotional, and social development. Our focus is to assist students in expanding their acquaintances and knowledge while encouraging growth in areas of student development, not included in the formal curriculum.
The Housing Department will provide comfortable, clean, and safe living conditions with an opportunity to make students feel inspired and empowered to create a better Wyoming. Consistent with this philosophy, Western has organized its housing program to accomplish the following:
- Administer housing services that are beneficial to the student’s academic, physical, emotional and social development.
- Personalize the institutional processes and agencies to assist students to expand their acquaintance and knowledge of other persons and groups.
- Structure productive, secure and pleasant environments.
- Disseminate knowledge and encourage growth in those areas of student development theory not included in the formal curriculum.
- Provide, via a well-trained housing staff, mature role model behaviors that are consistent with the objectives of higher education in a democratic society.
Residents are expected to regulate their lives in accordance with accepted standards of good citizenship. This involves, of course, some restraint for the good of others. The College expects students to accept the responsibilities of a mature person. However, some regulations are necessary to protect the rights of the individual.
Western Wyoming Community College (the College) encourages, facilitates, and supports the learning and development of all residents while creating an inclusive and safe living environment. The College’s policies and procedure assist College student residents in becoming a member of the College community. In addition to 5420A - Code of Student Conduct, residents shall uphold standards specific to resident hall life, as outlined in this procedure, the on-campus housing lease agreement, and the College Housing Handbook.
Approved students, staff, and resident assistants may live in on-campus housing under the following conditions:
During the academic year, students must meet at least one of the following criteria:
- Students who are registered for at least one credit-bearing course. In order to maintain
eligibility, students must maintain enrollment in at least one credit-bearing course during the duration of the semester. No longer being enrolled in at least one credit-bearing course may cause the housing lease agreement to be cancelled. Exceptions
must be approved by the Dean of Students.
•Students who are registered in articulated programs from another college or university
and who enroll in at least one credit-bearing course from Western.
During the winter break, students must meet the following criteria:
- Students who lived in the residence halls during the fall semester and who are preregistered
for at least one credit-bearing course for the following spring semester.
New students who would like to move in for the spring semester cannot do so until
Check-In Day in January. Exceptions can only be approved by the Dean of Students.
During the summer months, students must meet at least one of the following criteria:
- Returning residents who have pre-registered for at least one credit-bearing course
the coming fall semester;
Students who are enrolled in at least one credit-bearing course for the summer term.
Housing, however, is limited to the duration of the summer class;
Students who are enrolled in articulated programs as described above;
Interns from other institutions who are receiving college credit for their internship and
are approved by the Dean of Students.
Students participating in summer camps and activities sponsored by the College or its
* Housing hosts summer camps and conducts renovations/maintenance during the summer.
Residents may be required to relocate to accommodate camps and maintenance needs.
- Faculty or staff may temporarily stay in on-campus housing if space is available.
- Resident Assistants
- Resident assistants must live in on-campus housing
Facilities and Services of Student Housing
The College’s residence halls offer a variety of amenities to the student residents. Specific information pertaining to these amenities, e.g., dining services, parking, laundry, computer labs and exercise rooms, shall be published in the Housing Handbook, which is published annually and distributed to residents.
Safety and Security
Board Policy 3910L and the President’s Procedure details the steps that shall be taken to “comply fully with the letter and spirit of the Crime Awareness and Campus Security Act of 1990 (Public Law 102-542), renamed the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in 1998, referred to as the Clery Act.”
Each resident assistant shall be trained annually so he/she is able to:
- Assess and handle minor incidents as they present themselves.
- Identify when it is necessary to contact a supervisor and/or local authority.
Residents shall be held to Policy and Procedure 5420A – Code of Student Conduct. In addition, residents are subject to Housing Rules and Regulations, which are detailed in the Housing Handbook. Residential Disciplinary Procedures When a resident fails to follow the Code of Student Conduct, disciplinary action may result. The severity of the discipline depends on the infraction but the Housing Handbook shall detail when:
- A verbal or written warning is warranted.
- Housing probation is the result.
- Eviction from housing is deemed necessary.
In addition to the disciplinary procedures, the Housing Handbook shall provide information to the student concerning his/her due process rights.
Deposit for On-Campus Housing
Each student who lives or applies to live in on-campus housing must pay the established deposit to reserve a room and to cover possible cleaning or damage costs for the room. A portion of the deposit paid by students who live in on-campus housing is non-refundable and is used as a processing fee.
Deposit for Reserving a Room
The deposit will reserve a room for the student (subject to availability). If, however, the student does not subsequently register, and does not notify the College of this decision in advance, the College may not refund the deposit.
Housing Deposit Refund
The College will issue that portion of the deposit which is refundable, if any, within 30 days of the processing of the properly completed check-out documents, to students who officially withdraw, terminate at the end of the semester, or graduate unless:
- The room has been damaged or requires cleaning, or
- The student owes the College money.
Important Note: All freshmen residents and all residents living in non-kitchen units are required to purchase either an A or B meal plan.
Students under 17 years of age:
- Students that apply to live on-campus who will not turn 17 by the date they would move into housing will require an exception for consideration by college administration. Students also need to have a high school diploma or GED in order to live on campus.
At Western the residence halls can fill up quickly. The date of your housing deposit stands as your place in line to be assigned a room for both initial and future room assignments.
- If you have already applied for admission and need to apply to live in housing, please contact the Dean of Students Office at 307-382-1888 to request the housing application.
- Make arrangements to be accepted for admission and pre-register for at least 1 credit.
A housing deposit of $150 must be paid before you will be eligible to live in housing. Room assignments are based on the date deposits are received. You can pay the deposit over the phone at (307) 382-1613 or through your MyWestern account under Self-Service Menu > Student Finance > Make a Payment.
- In accordance to Policy 5450B, Measles, Mumps, Rubella (MMR) and Meningococcal (Meningitis) records must be submitted
to the Dean of Students Office in order to live on campus.
- MMR Requirements: 2 doses, primarily given during childhood, at least 30 days apart. Persons born before 1957 are exempt.
- Meningitis Requirements: Residents under the age of 22 need a dose of MenACWY (MCV4) if they’ve never received it or received it when they were younger than 16. Immunization records can often be obtained from your high school. Please see your healthcare provider for specific questions and dosages of these immunizations. Please see the policy for exemption qualifications.
Western allows students who are married to live together on campus as long as the following criteria are met:
- Students must provide official documentation showing they are legally married.
- One member of the couple must be a full-time student and maintain full-time status as long as they live in the residence halls. The other member of the couple must be enrolled in at least 1 credit hour per semester.
How policies apply to married couples:
- Married students are handled as two separate contracts for the purpose of living on campus. Each spouse pays the normal $150 housing deposit.
- Each has a separate student charge which represents each space in the room.
- If the couple wishes to provide their own bed, it will be allowed and the college’s beds will be put in storage. Waterbeds are not allowed. No other college furniture will be allowed to be moved out of the room.
- Children are not allowed to live in the residence halls.
- Married couples will not be allowed to request or be assigned additional roommates.
- All other housing rules & regulations also apply
|Ground Level Suite|
|Snowy Range, White Mtn. & Teton Hall|
|Cost per semester:|
|Double Occupancy = $1,290|
|Single Occupancy = $2,580|
|Rocky Mtn. Suite|
|Rocky Mtn. Hall I|
|Cost per semester:|
|Double Occupancy = $1,290|
|Single Occupancy = $2,580|
|Rocky Mtn. Semi-Private|
|Rocky Mtn. Hall II|
|Cost per semester:|
|Double Occupancy = $1,470|
|Single Occupancy = $2,940|
|Aspen Mtn. Semi-Private|
|Aspen Mtn. Hall|
|Cost per semester:|
|Double Occupancy = $1,470|
|Single Occupancy = $2,940|
|Two Bedroom Apartment|
|Snowy Range, White Mtn. & Teton Hall|
|Cost per semester:|
|Double Occupancy = $1,505|
|Single Occupancy = $3,010|
|One Bedroom Apartment|
|Snowy Range, White Mtn. & Teton Hall|
|Cost per semester:|
|Double Occupancy = $1,790|
|Single Occupancy = $3,580|
|Private Bedroom Apartment|
|Wind River Hall|
|Cost per semester:|
|Single Occupancy Only = $2,215|
2022/2023 Academic year housing contracts begin August 19, 2022 and end May 13, 2023. Wheelchair Accessible rooms are available in each style of building.
All freshmen must purchase an A or B meal plan regardless of what style room they live in. Also, all students living in non-kitchen units must purchase an A or B meal plan. Sophomores living in kitchen units are encouraged but not required to purchase a meal plan. To be considered a sophomore for meal plan purposes, the individual must have successfully completed at least 30 credit hours by the first day of the semester.
Opening and Closing Information
Please pay special attention to the following dates when Mitchell’s WILL NOT be serving during the 2022-2023 academic year:
Mitchell’s Dining Hall is open during holidays EXCEPT for the following:
- Thanksgiving – November 19-26
- Winter Break – December 13-Jan 14
- Summer Break – Beginning May 9
Mitchell’s will open for meal plan use on August 19, 2022 for Fall Semester. The last serve day will be December 12, 2022 for Fall Semester. Mitchell’s will open for meal plan use on January 15, 2023 for Spring Semester. The last serve day will be May 8, 2023 for Spring Semester.
T-Rex Grill is closed during college observed holidays:
- Labor Day - Sept 5, 2022
- Thanksgiving - Nov 23-25, 2022
- Winter Break - Dec 19-Jan 2
- MLK Day - Jan 16, 2023
- Spring Break - March 22-24, 2023
- Memorial Day - May 29, 2023
Dining Services Hours of Operation: T-Rex Grill Hours:
Monday – Thursday 7:00 am – 5:00 pm
Friday 7:00 am – 3:00 pm
Subject to change
Dining Services Hours of Operation: Mitchell’s Dining Hall Hours:
Breakfast = 7:30am – 9:30am
Lunch = 11:00am – 1:00pm
Dinner = 5:00pm – 7:00pm
Brunch = 12:30am – 1:30pm
Dinner = 5:00pm – 6:00pm
Dinner = 5:00pm – 6:00pm
All meal plan participants are required to show/swipe their ID card when entering Mitchell’s.
Additional Important Information
Students may adjust to a lower meal plan (within the requirements) during the first 3 days of classes. After that, only adjusting to a higher meal plan will be allowed
Exceptions for decreases of meal plans beyond the first week may be granted at the discretion of the Administrative Services Officer. (307-382-1606) All students who are required to purchase a meal plan will be automatically charged for the Plan B meal plan. Please go to the Dean of Students Office to sign your meal contract and make any changes to your meal plan during the first 3 days of classes.
Any disruptive behavior occurring in Mitchell’s or the T-Rex Grill will fall under the jurisdiction of the Dean of Students (Policy 5430 C). Sanctions may be appealed through the Student Services Appeals Committee.
Activity Fee: $8 each semester. This fee is used to support the resident assistant desk areas, RHA and resident assistant programs.
Computer Fee: $7.50 each semester. This fee is used to support the housing computer labs and housing wi-fi.
Laundry Fee: $30 each semester. This fee is used to support the laundry machines in each building.
Replacement Access Card Fee: $20 per card. This fee is incurred if/when your ID card needs to be replaced due to loss or damage. None of these fees are refundable
- All personal property has been removed from the room and storage.
- The room has been cleaned by you and then the Room Condition Report must be completed.
- The proper check-out records have been processed by the Dean of Students Office. If you owe money to the college, your housing deposit will go toward paying those charges before the remainder, if any, is refunded. Housing charges end on the date of official checkout.
- If proper check-out is not achieved, the housing deposit will not be refunded.
- $125 of the $150 housing deposit will be refunded if a new applicant cancels the housing request before August 1st for the fall semester and before January 1st for the spring semester. If cancellation occurs on or after these specified dates, the housing deposit will be forfeit. Residents living on campus must be moved out by the last contract day of the semester in order to be eligible for a housing deposit refund.
These fees may be refunded based on the College’s standard refund schedule:
Housing & Meal Plan Refund Schedule
August 19-August 31..........90%
September 15...................... 0%
January 16-26................... 90%
January 27-February 9.......40%
February 10 ........................ 0%
Room assignments will be made based on the following:
- The date the housing deposit is received.
- The applicant’s preferences.
- The availability of space.
Whenever possible, a roommate request is honored. Individuals requesting each other as roommates should submit their deposits at the same time, being sure that both applicants state the roommate preference on their application. If a student does not request a particular roommate, they will be assigned a roommate based on the information provided on the housing application. When a preferred room style is no longer available, the next closest option will be assigned. When the residence halls are full, a wait list is developed in order of the housing deposit received date. Western is committed to making each resident feel welcomed and included in our housing community, including an environment welcoming to all gender identities and forms of gender expression. Students who need special accommodation due to gender identity or expression should stop by or contact the Dean of Students Office at 307-382-1888. Your request will be handled through a confidential process and staff will not ask for more information than is required to meet students’ housing needs.
Consolidation of Space
Residents need to be aware that in order to make the best possible use of limited space in the residence halls; the college reserves the right to consolidate buildings or rooms, or assign students to a new space for a variety of reasons. Every effort will be made to accommodate the current resident’s needs; however, room consolidation may be necessary if there is a large demand for rooms, or if rooms need to be closed due to cleaning or maintenance purposes.
The following are the main items we suggest you bring with you:
- Bedding, blankets, pillows and linen. (All beds are extra-long (80”) bunkable twin size beds that require comparable sheets. You will need this information should you wish to purchase fitted sheets, however regular flat sheets will also work).
- Iron and ironing board
- Toiletry items
- Study lamp
- Clothes hangers
- Alarm clock
- Personal effects (plants, pictures, etc.)
- The College has many desktop computers available for student use on the main campus. These are available in two labs plus a number of other locations on campus. These computer labs are open during class times as well as during some limited weekend hours. There are also computers available to all housing residents in the Rocky Mtn. Hall and Aspen Mtn. Hall computer labs. You may want the convenience of your own computer. If so, you are encouraged to bring it. Residents have computer access to the College’s network from all rooms in the residence halls.
- If you are moving into an apartment, you will also need pots and pans, dishes, kitchen utensils and a microwave.
- Clothing: The weather in Rock Springs is generally dry, clear and cool. Normally there are four months of very cold weather from December to March. Rapidly changing weather is characteristic of mountain country and you may experience below zero temperatures for part of the week and balmy temperatures for the remainder of the week. Many Western students become involved in skiing, fishing, hunting and camping. Dress accordingly.
Fall 2022 Housing Check-In Day will be held on August 19, 2022. You will be directed to various stations to complete your file and receive the necessary items to move in to your room. You will meet your resident assistant at this time and there will be various student engagement activities throughout the afternoon and evening. Be prepared to meet new people and have a fun day!
Spring 2023 Housing Check-In Day will be held on January 16, 2023.
Your Access/Identification Card
You will be issued a card when you check in. This card will allow you access to all housing buildings and your room. All external residence hall doors are locked 24/7. The door lock system has been established to ensure a more comfortable and secure living environment, and residents are asked to not prop doors open. You will need to display this card to enter many college functions including sporting events, theatre events and dining services.
No one should use your card except you and you should carry your card at all times. Should you lose or damage your card contact the Dean of Students Office immediately. There will be a $20 charge to replace your card. Residents do not receive a new card each semester/year. If you lose your card during breaks or summer you will be charged the $20 replacement fee. We reserve the right to deactivate access cards for any reason when approved by the Dean of Students.
All residence hall units are fully furnished with beds, dressers, desks and desk chairs. Kitchen units include a full-size refrigerator/freezer, stove/oven, dining area furniture and living room furnishings. A microwave is not provided in kitchen units.
Inappropriate items hanging in windows or items that might damage the blinds or curtains may be asked to be taken down.
Each non-kitchen unit has a MicroFridge. The MicroFridge is a combination 2.9cu.ft. refrigerator/ freezer and a 700 watt microwave oven.
Beds in most residence hall rooms are bunkable. Should you decide to have your beds bunked, please take the following precautions:
- Never bunk or un-bunk the beds yourself. Your housing staff will do that for you.
- Children under 6 years of age are prohibited from being on the upper sleeping surface.
- Horseplay of any kind is prohibited on or under the beds.
- Beds are not to be placed higher than the 4th pin from the top of the headboard and footboards and must be set at the same level on both ends.
TVs in the Residence Halls
TVs are provided by the College in the following residence halls locations: in the Rocky Mtn. Hall Commons, in the Wind River Hall Commons, in the Aspen Mtn. Hall Commons. Netflix, Hulu, and Disney+ are all available on these TVs.
Garbage cans must be emptied into trash bags and taken by the residents to the compactors. Using the public area garbage containers in halls and lobbies for room trash is prohibited and subject to disciplinary action.
Cooking in the Residence Halls
Cooking is allowed only in kitchen units. Limited cooking, using only microwaves is permitted in non- kitchen units. Any appliance in which the heating element is exposed are not allowed in non-kitchen style units. ie: crock pots, toasters, coffee makers, grills, etc. Common kitchens are available in Rocky and Aspen Mtn. Halls. If personal items have been left in the commons kitchens for more than one week the College reserves the right to dispose of them.
Televisions, computers, music players, DVD players, gaming systems, etc. are acceptable but students should keep in mind the limited space and close living quarters and in turn limit the size and amount of their equipment. Using such equipment in a way to disturb other residents is not permitted. Caution should also be taken not to use excessive wiring in hooking up such systems. You should be warned against bringing very expensive items into the residence halls.
The only power cords, extension cords, surge strips or surge protectors approved in the residence halls must be no longer than 6 feet in length and have a 15 amp breaker. For energy reasons, for safety reasons, and for aesthetic reasons, power cords cannot be run from residence halls windows to vehicles. However, there are outlets available on the parking lot light poles at Aspen Mountain Hall.
Combination Change Requests
Individuals living in Aspen Mountain Hall will be given combinations to gain access to their rooms. When a person moves out of a room the combination will be changed free of charge. For all other combination change requests a $20 charge will be assessed to the occupants of the room. Any exception to this policy must be approved by the Dean of Students. Contact the Dean of Students Office to request a combination change.
Once a month, formal, announced inspections of each residence hall room will be conducted. At the beginning of each semester and again a few weeks before housing check-out, each campus resident will be given a list of written expectations with regard to the standards of cleanliness which is required by the College. A trained resident assistant, who has been specifically assigned to the area, with assistance from another staff person, will be conducting the inspection. At that time, any necessary maintenance will be noted and any major concerns handled immediately. In the event of a serious disregard of the standards of cleanliness, or vandalism of any room, students may receive any college-imposed sanctions deemed appropriate to the situation by the Dean of Students. Any other policy violations will also be noted during the room check and may be cause for disciplinary sanctions.
Room Change Requests
Room changes cannot be made unless authorized by the Dean of Students Office and no sooner than the 2nd week of classes. Room changes before this time would not provide the residents with a complete list of vacancy options. Residents are not allowed to switch rooms without authorization from housing staff. Residents will be responsible for the cost difference of their new room if applicable. Failure to accept and/or creating an unwelcoming or hostile environment for an assigned roommate may result in paying the single rate for the room.
Room Reservations for Returning Residents
Returning residents are given priority for their room choice for the upcoming semester. Residents will request their desired room style and rooms will be assigned in the order of the deposit date on file. It is not guaranteed that residents will be placed in their desired room style. New student assignments will be made thereafter.
Spring Semester Housing Confirmation
At the beginning of the academic year in August, student residents are issued a housing contract for fall semester and a conditional contract for spring semester. The conditions for the issuance of a contact for spring are:
- You must be registered as a full-time student for the spring semester.
- You must confirm your intention to return to housing with the Dean of Students Office.
- You must leave your room clean before leaving at the end of the Fall Semester in case a new student moves in over winter break.
- Spend some time cleaning and caring for your room so that you can avoid charges.
- Remove all personal belongings from your room and storage area. Any items left behind will either be disposed of or donated. to a worthy cause. Roommates share responsibility for cleanliness and damage to rooms.
- Do your checkout form.
- Make sure you have paid all fees owed to the college on your student account.
- If your check-out is completed satisfactorily, and your college account is current, you may receive a maximum refund of $125 of the $150 required housing deposit issued within about six weeks. $25 of the deposit is charged for an administrative fee.
- Failure to complete a check-out at the time of move-out will result in the forfeiture of your housing deposit.
- Residents are responsible for a thorough cleaning of their rooms before checking out. If the room is not cleaned to the housing staff person’s satisfaction, a cleaning fee will be charged and the housing deposit may be forfeited. Should the college have to clean the room, the standard charge is $25/ hr. per custodian.
- Residents who check out past the deadline will be charged a daily fee
When moving in or out or switching rooms remember to always check in and out of your room with an RA.
The housing parking lots are conveniently located near the seven residence halls. Certain rules and regulations exist which concern the residence hall parking area. Pay close attention that the black top area located between the three apartment buildings and Rocky Mtn. Hall, and the area behind (west side) Aspen Mtn. Hall are not parking areas. Only handicapped and emergency vehicles are allowed to park there. These have been designated by the city as fire lanes. Vehicles parked in non-parking areas and handicapped parking may be ticketed by the city and in some cases towed. Towing fees can be costly and causes inconvenience. Multiple violations could also result in disciplinary action leading up to housing contract cancellation. Please park in the housing lot, the west parking lot, or Aspen Mt. Hall lot. Only personal vehicles belonging to occupants of the residence halls are allowed to be parked on campus for extended periods of time. All parked vehicles must be properly registered and in operable condition. The parking of boats, RVs, trailers and other large vehicles may only be approved by the Dean of Students on a case-by-case basis.
*At no charge, you must obtain a campus parking sticker from the Dean of Students Office at time of check in. Please be sure to have your license plate number with you when obtaining your campus parking sticker.
View the Campus Map.
The housing laundry system is very convenient because it requires no money to be put into the machine. Just put your clothes in and push the button. There is a $30 charge per student per semester to support the service.
Western provides free internet service in housing. Wireless access points have been installed throughout housing to ensure excellent wireless coverage.
If you should experience any problems with your internet connection or lab computers in the residence halls please contact the Help Desk. Please remember that the Help Desk cannot troubleshoot any issue beyond network connectivity, including virus infections and hardware failures on your computer. The Help Desk can be reached at helpdesk@ westernwyoming.edu or 307-382-1676.
Housing Computer Labs
There are two computer labs in the residence halls.
- Rocky Mountain Hall II – 4th Floor
- Aspen Mountain Hall – 1st Floor
Housing Exercise Rooms
Each of the residence hall Exercise Rooms has a treadmill, an elliptical machine, a bike and a personal gym.
- Exercise Room #1 – 2nd Floor Rocky Mtn. I Hall
- Exercise Room #2 – 1st Floor Aspen Mtn. Hall
Each resident assistant has a vacuum cleaner that residents can check out. Vacuum cleaners are also available at the RA Desks in Rocky Mtn. Hall II and Aspen Mtn. Hall. Be prepared to leave your ID or Driver’s License when checking one out.
Additional storage space is available upon request in Snowy Range, White Mountain, Teton and Aspen Mountain Halls free of charge.
This space may be used for storing boxes, suitcases, etc. At no time should combustible items be stored in the housing storage area. All items must be labeled for identification. Any units that are not properly labeled will have the contents removed and donated to a local charity organization. See the Dean of Students Office to request a storage space.
The College is not responsible for any theft of or damage to personal property placed in storage. It is strongly recommended that residents check with insurance agencies regarding renter’s or homeowner’s policies to make sure that personal property is covered while attending school.
Abandoned Personal Property
Any personal property that the College deems as abandoned by a resident who has moved out will be placed and held in college storage by the College for no more than 15 days. The student will be notified of this in writing. If the College is not notified by the student in writing within 15 days of the notice that they will retrieve the personal property within an additional 15 day period, the College will take possession of the property and may retain, donate or dispose of the property as the College sees fit. Any labor used by college personnel associated with moving the personal property from the student’s room to storage will be charged to the student’s account at a rate of $25 per hour. Any personal items that the college deems as unable to be stored due to health or cleanliness concerns may be disposed of immediately and not stored. The College is not responsible for the loss of these items. Any cleaning of the room associated with college personnel moving the personal property will also be charged to the student’s account at a rate of $25 per hour.
Use the Report a Concern Form to submit reports about anything concerning and to report maintenance issues in your room. Look for the flag icon within MyWestern. Your concern will be addressed as soon as possible. Emergency concerns, i.e. major leaks, electrical issues, heating concerns, complaints, should be reported to the Resident Assistant, the Dean of Students Office or Protective Services immediately.
Special Safety Features
- The buildings are locked 24/7, accessible only with activated student ID access cards.
- Several live-in resident assistants available 24/7.
- Dean of Students available 24/7.
- Emergency Call Sheet located on the back of every room door.
- Hard-wired smoke detector system.
- All buildings are protected from fire by internal sprinkler systems.
- Well-lit external areas around the housing area.
- Emergency call system in the housing parking area.
- Security cameras that are strategically located in parking lots and commons areas
- Push button combination locks or ID card locks on rooms.
For the resident’s protection, surveillance cameras are located inside and outside of the residence hall buildings and in common areas. All housing parking lots are also monitored by a camera system. Should you have a concern in the vicinity of the housing area, call or text Protective Services immediately at 307-922-4961 or the Resident Assistant Duty Phone at 307-212-0877.
Emergency & Safety Procedures
- Familiarize yourself with the Housing and College security procedures. Learn who to contact (back of your door) and how to gain assistance at any hour of the day.
- Do not prop exterior doors open and guard against “tailgating” (strangers who follow you into the building after you have used your access card). Doors are wired for 24 hour card only access.
- Never give your room combination or access card to anyone.
- Remember that you are responsible for your guests.
- Report to housing staff or Protective Services any obscene or harassing phone calls, texts, or social media posts.
- Report suspicious people to a resident assistant or to Protective Services at 307-922-4961 or the Resident Assistant Duty Phone at 307-212-0877.
- Never walk alone at night.
- Protect your personal property.
- Park your vehicle in a well-lit area.
- Make yourself familiar with the Campus Safety page on the college website.
In the event of an emergency which can include, but is not limited to medical emergencies, natural disasters, fire, accidents or possible suspected criminal actions:
- Contact one of the Resident Assistants. They are equipped with 2-way radios and have immediate access to campus protective services officers.
- If a Resident Assistant is not available, call or text Protective Services at 307-922-4961 or the Resident Assistant Duty Phone at 307-212-0877.
- If you experience theft, Protective Services can help you with a report to the police.
- Victims of any kind of sexual assault can receive special assistance from campus staff (Resident Assistants, Dean of Students, Protective Services or the Wellbeing & Accessibility Center) or from the YWCA 24 Hour Crisis Line at 307-352-1030 or 307- 872-3250.
- Please do not tamper with any fire safety equipment i.e. pull stations, fire extinguishers, hoses, smoke detectors and sprinkler systems. Covering a smoke detector in any way either in a room or in public areas can result in serious sanctions.
ALWAYS EVACUATE THE RESIDENCE HALLS WHEN A FIRE ALARM SOUNDS.
The safest and quickest evacuation plan for your area is located at the back of this handbook and on the back of each residence halls room door.
Fire Evacuation Procedures
When you hear the fire alarm, the following steps should be taken:
- Carry a towel with you, if handy.
- Follow the evacuation route as designed for your room location and stay to the right while descending the stairway if you live in an upstairs area.
- Be sure to stay no closer than 100 feet from the building.
- Do not re-enter the building until a staff person gives the all clear.
If you are trapped in a fire, the following steps should be taken:
- Close all doors between you and the fire. Never go blindly out of the door until you feel the handle to see if it is hot. If it is hot, stuff a towel under the door and remain in the room.
- Crack the window (both top and bottom, if possible) 6”- 8”, and stay near it for air. If needed, break the window with a chair or shoe in order to have fresh air.
- Smoke and fumes rise. Therefore, stay close to the floor; use a wall to keep from moving in circles.
- Use a towel, wet if possible, to cover hair and nose.
Stay at least 100 feet away from the buildings in case of a fire alarm or fire emergency!
In an effort to ensure safety, federal compliance, and overall health and well-being, all first-year students are required to complete the #Required@Western training program. This program located in each first-year student CANVAS page, is an interactive course that provides proactive education related to alcohol, drugs, and sexual health. This course must be passed with a 70% or higher and takes approximately 45 minutes. This course must be completed by housing check in date for those living in residence halls. Check in will not be allowed if you have not completed the course. Please direct any questions regarding this program to Wellbeing & Accessibility at 307-382-1652.
The administration of the housing program is the responsibility of the Dean of Students and their staff. There are up to 16 resident assistants living in the buildings. There are also office staff members to assist in the day-to-day operations located in the Dean of Students Office.
One of the first people you will meet will be your Resident Assistant. This person is a fellow student who has been carefully chosen to work with students based on leadership ability, a successful academic record, and a desire to assist fellow students. Resident Assistants are well-informed about housing and the campus, help organize student activities, provide personal or academic advice as well as answer questions about housing or the college in general. Feel free to contact any staff member when you need assistance. The Resident Assistant Duty Phone number is 307-212-0877.
There is on-site custodial and maintenance assistance available 8:00am-5:00pm Monday through Friday at 307-382-1682 and on-call availability on evenings, weekends and holidays by contacting your RA or Protective Services.
Residence Hall Association (RHA)
As stated in the preamble of the RHA Constitution, “A housing system runs best when the residents have the opportunity to play a major role in the total operation of the residence halls area. The Residence Hall Association (RHA) has been established to serve as a vehicle by which individual residents can play just such a role.” All residents of the College are members of RHA. Just sign up with your resident assistant or RHA officer and come to the meetings when they are advertised.
Protective Services (Campus Security)
In the evenings there is a Protective Services officer on duty specifically for the residence halls whose primary responsibility is to make sure all doors are secure and to assure safety in housing. You can contact a protective services officer anytime by calling or texting 307-922- 4961.
Each resident has a designated mailbox located next to the Bookstore. You may receive the combination to your mailbox by inquiring in the Dean of Students Office. Packages or larger mail can be picked up from Shipping and Receiving. Students will receive either a note in their mailbox or an email to their western email account indicating when the package may be picked up. You also have the option of receiving package notifications via text. Visit the Mail Room Staff to sign up for text message notifications. A college ID must be shown to pick up packages. Mail may be forwarded if a forwarding address is provided.
After you have been assigned to a room, use this address:
2600 College Drive
Rock Springs, WY 82901
(Part of your housing contract)
Possession and/or consumption of alcoholic beverages (code of conduct)
- The College prohibits students from using, possessing, or selling alcoholic beverages at college sponsored or supervised activities or on property it owns or leases. Students violating this policy are subject to disciplinary action and /or criminal prosecution. (Policy 1330A)
- The College will consider immediate eviction for any student 21 years of age or older who supplies alcohol to a minor or any other person on-campus.
- Whenever there is a situation on campus involving alcohol and individuals under the age of 21, the local police will be called and violators may be cited regardless of whether or not the individual is a student.
- Public drunkenness on campus is considered a violation of the campus and housing alcohol policy. Public drunkenness is defined as being physically or verbally abusive or disruptive on campus while under the influence of alcohol or any intoxicant.
- Alcohol containers, whether they are full or empty, will not be allowed anywhere in the residence halls area.
- Individual residents are responsible for the actions of their guests and must take action to assure that guests conform to the rules and regulations of the campus. Should violations occur in a room or apartment, the contract holding residents of that space are ultimately responsible.
- Any resident found at a social gathering in the residence halls where alcohol is present may be in violation of College policies even if he or she is not in possession of selling, using or distributing the alcohol.
- Any non-resident found to be in violation of any housing rule or regulation will be asked to leave the residence hall area and may be issued a criminal trespass warning. A criminal trespass warning is a verbal or written warning requesting that the individual not return to the residence halls area or adjacent parking lots for a certain amount of time, or permanently.
- For any person under the age of eighteen present at the time of a housing violation, Protective Services will contact a parent or legal guardian to whom the person will be released and copies of all correspondence regarding the person may be mailed to the person’s parents or legal guardians.
- Persons in the residence hall area shall promptly provide identification and proof of age upon request by any member of the housing or protective services staff.
- If a vehicle is parked anywhere on college property or college controlled property and alcohol is observed in the vehicle, the owner of the vehicle may be found in violation of the campus alcohol policy.
Alcohol Violation Sanctions
- First Offense – A written warning letter, three month housing probation, a $100 fine, case turned over to law enforcement if a violation of civil law and alcohol education program with the Wellbeing & Accessibility Center.
- Second Offense – Housing probation for a period of nine months, a $250 fine and enrollment in a much more intensive drug and alcohol education program with the Wellbeing & Accessibility Center.
- Third Offense – Cancellation of Housing Contract.
(All proceeds from fines go toward the support of Drug and Alcohol Education programming administered by the Wellbeing and Accessibility Center.
ILLEGAL DRUGS AND DRUG PARAPHERNALIA PROHIBITED (Policy 1330C)
Individuals must conform to all federal, state, and local laws prohibiting the use, production, possession, distribution, and sale of illegal drugs or drug paraphernalia, or the distribution or misuse of prescription medications on College property it owns or leases, or at College sponsored activities. For the purposes of this policy, any items used or altered for the purpose of using illegal drugs is prohibited. For a list of prohibited substances and items, please see the United States Drug Enforcement Administration at www.dea.gov and the statutes listed above. Violations of these laws or College policy may result in discipline according to Policy 5420B for students, Policy 4430A for employees, or criminal prosecution.
The College prohibits the use, production, possession, distribution, or sale of illegal drugs or drug paraphernalia on College property it owns or leases, or at College sponsored activities. Local law enforcement will be notified of any violations of the law occurring on College property or at College sponsored activities. Due process is ensured through the established judicial processes of the College in policy 5430B for students, and 4430B for employees.
To prevent the misuse of illegal substances, the College will develop a prevention program per the Drug-Free Schools and Communities Act.
Illegal Drug Violation Sanctions
- First Offense – Nine month housing probation, $250 fine, case turned over to law enforcement and enrollment in intensive drug education with the Wellbeing & Accessibility Center.
- Second Offense – Contract cancellation, case turned over to law enforcement.
(All proceeds from fines go toward the support of Drug and Alcohol Education programming administered by the Wellbeing and Accessibility Center.
TOBACCO USE/SMOKING/VAPING (Policy 1330C)
“Tobacco” is defined as all products derived from or containing tobacco, including but not limited to: cigarettes (e.g., cloves, bidis, kreteks), cigars and cigarillos, hookah smoked products, pipes and oral tobacco (e.g., spit and spitless, smokeless, chew) and nasal tobacco (e.g., snuff).
“Smoking” as used in this procedure means the act of smoking utilizing a cigarette, cigar or pipe.
“Tobacco Use” means “smoking” or the use of “smokeless tobacco.”
“Smokeless Tobacco” is tobacco or a tobacco-like substance that comes in two forms: snuff and chew.
“Vaping” is defined as the use of an electronic device that provides a vapor of nicotine or other substance and which simulates smoking through its use.
Tobacco use/Smoking/Vaping is prohibited inside buildings, within 50 feet of any door, window or vent, in all courtyards including Western Commons and in all College-owned vehicles. The only exception to the 50 feet prohibition is the perimeter of the Workforce Training Center (WTC).
TREATMENT AND SUPPORT
Information on external support for smoking cessation and tobacco use reduction is available in the Wellbeing & Accessibility office or at www.quitwyo.org.
ENFORCEMENT AND CONFLICT MANAGEMENT
Peer-to-peer support, supervisory oversight, and voluntary compliance shall be relied upon to lead to behavioral changes over time. Persons who refuse to stop the activity or are repeat offenders of the policy will be addressed through processes adapted for visitors, students, faculty, and staff. Sanctions shall be limited to cases of repeated or blatant violations. The College will not impose fines or other explicit penalties as means of primary enforcement.
Faculty and Staff: Enforcement will be addressed in the same manner as any other College policy violation.
Students: Enforcement will be addressed in the same manner as any other violation of the Code of Student Conduct.
Visitors: Enforcement will be addressed by the Campus Security.
The enforcement continuum will progress from education and warnings to applicable sanctions.
The College shall provide resources to support managers, supervisors, students, faculty, and staff with methods to address individuals in a respectful manner.
Due process is ensured through the established judicial processes of the College in policy 5430B for students, and 4430B for employees.
To prevent the misuse of tobacco, the College will develop a prevention program per the Drug-Free Schools and Communities Act.
The following is an abbreviated version of college policy 3910K.
- The College prohibits employees, students and visitors from possessing, using or storing weapons on college property, except as herein provided. For the purpose of this procedure, a “weapon” is any device designed to produce serious injury or death, or to intimidate, threaten, or endanger an individual, or any replica that a reasonable person might believe capable of producing serious injury or death. As used in this procedure, “weapon” includes, but is not limited to, firearms (including those air-powered as well as those using an explosive or gunpowder), stun guns, dart guns, dangerous chemicals, any explosive devices (including hand grenades, bombs, black powder, smokeless powder, percussion caps, friction primers, and pyrotechnic fuses and fireworks), knives, switchblades, daggers, swords, striking instruments (including clubs, truncheons, blackjacks, and metal knuckles), martial arts weapons (including nun chucks, ton Fas, staffs and throwing stars), bow & arrow, slingshots and paintball guns.
- Residents who wish to bring their firearms and ammunition to campus, used only for hunting or recreational purposes off- campus, must contact a member of Protective Services from off-campus and have the officer meet the resident at the vehicle. The resident is then escorted by the officer to the Protective Services Office where the firearms will be placed in a safe. If a resident would like to check out their firearm, Protective Services must be contacted and the student be escorted back to the vehicle.
- Reference Wyoming State Statutes 6-8-101 through 6-8- 104
Explosives and Fireworks
The College does not allow explosives or fireworks, on property that it owns or leases. Anyone involved in any manner with starting a fire or exploding fireworks or chemicals on property owned or leased by the College is subject to disciplinary actions.
Title IX - Sexual Misconduct, Harassment, and Discrimination Policy 5420E
The College strives to create a campus community free from sexual misconduct harassment, and discrimination. In working to achieve this intent, the College commits to:
- Respond to complaints or reports of prohibited conduct without prejudice and in a reasonably prompt time frame;
- Take action to stop sexual misconduct and prevent recurrences;
- Take action to remediate any adverse effects of such conduct on campus by providing advocacy, support and appropriate referral services for recipients of the behavior; and
- Educate individuals and promoting discussions on sex or gender discrimination, sexual misconduct, and sexual violence.
All forms of prohibited conduct under this procedure are regarded as serious college offenses, and proven violations will result in discipline, including the possibility of separation from the College. State and federal laws also address conduct that may meet the College’s definitions of prohibited conduct, and criminal investigation and prosecution may take place independently of any disciplinary action instituted by the College.
Sexual misconduct, harassment, and discrimination may be reported to the following:
- Campus Protective Services
- Resident Assistant or other Housing Officials
- Title IX Coordinators o Amy Galley, Title IX Coordinator (Room 1227, 307.382.1652) o Mark Rembacz, Deputy Title IX Coordinator for Students (Room 3050D, 307.382.1899) o Joy Adams, Deputy Title IX Coordinator for Employees (Room 3034, 307.382.1832)
- Online Reporting System
- This online system can also be located on the westernwyoming.edu homepage under Consumer Information/Report a Concern or on your student portal page
Individuals desiring confidentiality should be encouraged to contact one of the following:
Phone Number: 307-382-1652
Address: Room 1227
Disclosure to employees of the College Wellbeing & Accessibility while participating in counseling and under informed consent, will not initiate an investigation by the College against the student’s wishes. Other referrals for confidential services are available upon request.
Common Courtesy Expectations
In order to ensure a safe, positive and respectful environment for all residents, we have developed the following rights for residents:
- The right to study and sleep without disturbance, unreasonable noises and other distractions.
- The right of a resident to sleep or study supersedes the right of another person to entertain.
- The right to live in a clean environment.
- The right to have free access to one’s room and facilities.
- The right to be free of fear or intimidation and physical or emotional harm.
- All residents must show mutual respect to each other and their belongings.
Harassment of any kind, including harassment on the basis of race, color, national origin, marital status, sexual preference, sex, age, religion, political belief, disability, veteran status or any other basis protected by federal, state or local law will not be tolerated.
College Property Policy 1330A
- Furniture or any property belonging to the college may not be removed from any room or building without specific written authorization from the Dean of Students. All furniture is inventoried to a specific space. Moving furniture without written authorization from the Dean of Students may result in disciplinary sanctions.
- Suspended items from sprinkler pipes and heads, heating pipes and vents create unsafe conditions and are not allowed.
- Personal locks may not be installed on college doors.
- Any room decorations or furniture arrangements that are determined by housing staff or Protective Services to be a safety hazard or potential obstruction to evacuation in the event of a fire or other emergency situation will be required to be removed or rearranged immediately.
- Placing signs in windows and on the exterior of room doors in the residence halls is considered a resident’s privilege. As with any privilege, certain responsibilities are inherent. Should exterior decorations be considered inappropriate the resident may be asked to remove them.
Residents will be granted temporary access to the elevators during move-in and move-out periods, or with written documentation of the need from a physician or the Western Wyoming Community College ADA Specialist within the Wellbeing & Accessibility Center.
All the ground level rooms in Snowy Range, White Mtn., Teton & Aspen Mtn. Halls have security screens on the windows. The seal on the screen must not be broken unless the resident needs to exit due to an emergency. Improper use of emergency screens can result in conduct sanctions.
All smoke detectors are hard wired. Disconnecting these detectors or covering them in any way constitutes a violation of both civil and college regulations. Violators can receive sanctions from both entities.
Residence Halls Damage
Should a resident cause damage to the residence halls, the resident will immediately be billed for the cost of repair or replacement. Pictures and other decorations which you may wish to put up in your room must be attached in such a manner as not to damage college property. Tape, nails and tacks should not be put on the walls or doors. Dart boards are not allowed. Should extensive damage occur and/or clean-up be required to a public area in the residence hall such as hallways, stairways, TV lounges, etc. and should no one come forward to take responsibility, a floor and possibly an entire building could be charged with “Common Area Damages” which means everyone living in that particular area or building would share in the expense of repair, replacement and/or cleaning.
Abuse Toward College Staff
The College will not tolerate physical or verbal abuse toward a college staff person, a student, or other individuals while they are in the process of doing their jobs or attending school. Fighting is a violation of the Student Code of Conduct. Residents who violate this regulation will be sanctioned and non-resident violators will be asked to leave campus and may be issued a Criminal Trespass Warning.
College Personnel Entering Rooms
The rights of the student resident to be secure in their residence hall room against unreasonable entry, searches and seizures are assured. In the event that civil authorities have cause to enter a student’s room and present a proper search warrant, it is outside the jurisdiction of the College to prevent entry or search. However, college officials reserve the right to enter a student’s room for the following reasons:
- Facilities or Protective Services personnel to perform regular or emergency maintenance.
- Housing personnel to perform monthly and announced health and safety checks in order to ensure a clean and safe environment.
- Housing or Protective Services personnel, under appropriate circumstances, to correct any situation intruding upon the immediate comfort of the residents in the surrounding area (i.e. sounding alarm clock, loud music playing, open window, foul odor, etc.).
- Housing or Protective Services personnel when there is a perceived immediate risk to the health and safety of people or college facilities.
- Housing or Protective Services personnel when there is reasonable cause to believe that a room is being used for a purpose that is in violation of federal, state, or local laws, or college regulations. “Reasonable cause” is defined as facts and circumstances sufficiently strong enough to warrant a reasonable person to believe that a preponderance of evidence exists that a violation of federal, state, or local laws, or college regulations, is occurring. Under these circumstances, a search may be executed
In the event a violation of college regulations is observed while college officials are in a room, the violation will be reported to the Dean of Students.
Sales and Solicitation
Sales, promotions and solicitation are prohibited. Residence hall rooms, buildings, or adjacent grounds may not be used for commercial or non-profit promotion including babysitting. Exceptions can only be approved by the Dean of Students.
Disclosure of Information
Western reserves the right to disclose information to the parents or guardians of a student if the disclosure is in connection with an emergency and knowledge of the information is necessary to protect the health and safety of the student or other individuals. The College may cancel the Housing Lease Agreement at any time in the interest of health, discipline, civil behavior or academic consideration.
Individuals who have been convicted of a sex offense are not allowed to live in the residence halls.
A guest of the same gender as the host may be accommodated overnight in a student’s room if the guest is approved by the roommate(s) and officially registered with a resident assistant. Registered guests may stay a maximum of three nights at no charge. Ten dollars a night will be charged thereafter up to seven nights from the time of the guest’s arrival. A guest may not stay in housing for more than a total of seven days in any given semester. Children under the age of 12 are not allowed to stay as guests overnight in housing. Exceptions to the regulation can only be made by the Dean of Students. All overnight guests must register with the Resident Assistant by no later than 7:00pm the evening of their stay. Failure to properly register a guest could result in sanctions for the resident host. On-campus residents are not considered guests, and as such are expected to reside in their assigned room unless given expressed permission from the Dean of Students to stay in alternate accommodations. Cohabitation is not permitted. Violations of this regulation could result in conduct sanctions for the resident(s). Married resident guests must be approved by the Dean of Students on a case-by case basis.
Most clean, confined & well-behaved pets of reasonable size are welcome in housing as long as the following rules are adhered to:
- All pets must be approved by the Dean of Students and by the roommate(s) by using the “Pet Approval Form”.
- Dogs, cats, snakes, wild animals, arachnids & insects are not allowed in housing as pets.
- Pet owners must care for their pet. Any evidence of abuse including an unclean living environment will result in loss of the privilege to have the pet.
- Tanks (with or without water) larger than 10 gallons are not permitted.
- Residents take full responsibility for the behavior of and any damage or cleaning charges caused by their pet.
Service Animals Policy 5460C
Service animals in the residence halls are permitted if each of the following conditions are met:
- The animal is required because of a disability.
- The animal has a specific work or task to perform and has been trained to perform them.
- Approval of the service animal must be granted by the Western Wyoming Community College ADA Specialist and the Dean of Students.
- Students who are approved to have a service animal in the residence halls must sign and comply with the “Western Wyoming Community College Housing Service/Assistance Animal Comprehension Document”.
Assistance Animals Policy 5460C
Assistance animals will be permitted in the residence halls if each the following conditions are met:
- The resident has a disability.
- The animal is necessary to afford the individual an equal opportunity to use and enjoy a dwelling.
- There is an identifiable relationship between the disability and the assistance the animal provides.
- The resident must submit the completed “Western Wyoming Community College Assistance Animal Request Form” to the Western Wyoming Community College ADA Specialist.
- Approval of the assistance animal must be granted by the Western Wyoming Community College ADA Specialist and the Dean of Students.
- Students who are approved to have an assistance animal in the residence halls must sign and comply with the “Western Wyoming Community College Housing Service/Assistance Animal Comprehension Document”.
Should a resident post anything on a social media website (such as Facebook, Twitter, Instagram, Snapchat, Tiktok etc.) demonstrating a violation of housing policies, and the post is seen by or reported to a member of the housing staff, that resident may be subject to disciplinary action.
10:00pm – 7:00am on Sunday – Thursday
12:00am – 7:00am on Friday – Saturday.
During this time there will be no loud social gatherings or other noise disruptions such as loud televisions, music, gaming systems, etc. Anyone found to be in violation of quiet hours as determined by the resident assistant will be risking sanctions. During the last week of classes a 24-hour quiet hours will be enforced. Exceptions to these quiet hours can only be made by the Dean of Students.
Candles and Incense
Lit candles, incense and items that produce hot wax or an open/burning flame are not allowed in the residence halls. This includes candle warmers. Exceptions to this can only be made by the Dean of Students.
In the event a student wants to file a complaint they can do it by filing a report using the Report a Concern form or by contacting the Dean of Students.
Violation of Housing Rules and Regulations Policy 5420A
Verbal & Written Warnings: Should a minor infraction occur and should the resident assistant feel an official written warning is justified, a letter from the Dean of Students explaining the infraction and the resulting sanction will be sent to the resident(s) involved. Alcohol and drug violations are not considered minor infractions.
Housing Probation: Housing probation is the resulting sanction if an infraction happens a second time. Exceptions to this rule are incidents involving alcohol and drugs. There are technically three kinds of probations connected with the housing due process. Three-Month Probation is the first sanction for an alcohol violation and is an option for a second minor violation. Nine-Month Probation is used if there is a second violation after an initial alcohol violation or a second minor violation. This probation is imposed for a first time drug offense. Permanent Probation means an individual will remain on probation for as long as they live on-campus at Western Wyoming Community College. It is the prerogative of the Dean of Students to use this probation when appropriate.
Justification for Eviction: Residents living at Western can have their housing lease agreement cancelled for the following reasons:
- Non-payment of college fees.
- Falling below the required number of credit hours (12 credits per semester) needed to remain eligible to live in the residence halls. Individuals living in the residence halls with less than 12 credit hours must have their situation approved by the Dean of Students.
- Violation of the housing rules and regulations.
- Other violations of the student code of conduct.
Recommendation for Eviction: Should a resident violate probation, the Dean of Students will determine whether or not eviction is an appropriate sanction. In all cases, every effort will be made to give the resident all due process steps; however, in some cases violations deemed egregious by college administration may result in immediate Housing Lease Agreement cancellation. Whether or not an individual is also issued a criminal trespass warning upon eviction will be determined on a case-by-case basis.
Criminal Trespass Warning: A Criminal Trespass Warning may be issued to an individual who has violated housing rules and regulations but is not a current resident. It may also be issued to an individual who has just been evicted. The warning restricts the individual from returning to the residence hall area and adjoining parking lots. If one fails to heed this warning they may be cited by the Rock Springs Police.
Appeal (Policy 5430C):
Students found to be in violation of Western Wyoming Community College’s (The College) Code of Student Conduct may appeal the decision through the following procedure. This procedure applies to all students, regardless of location or method of instructional delivery, e.g., campus based, online, or concurrently/dually-enrolled. The College will work with the appropriate school district and administration to ensure student discipline of concurrently or dually enrolled students is delivered per each entity’s policies and procedures.
Students are expected to observe local, state, and federal laws and abide by College policies and procedures as established in respective College publications. There shall be specific disciplinary procedures defined for both “academic” and “non-academic” misconduct. When an offense occurs over within the College’s jurisdiction, the College’s disciplinary process will go forward regardless of any criminal complaint that may arise from the same incident.
Electronic access to the Code of Student Conduct policy (5420A) and procedure shall be provided to students each semester, along with the Student Bill of Rights (Policy 5430A.) Students are responsible for reading and abiding by the provisions of the Code of Student Conduct.
Code of Student Conduct: A document developed and published by the College which defines prescribed conduct of students.
Day: Refers to working day unless otherwise noted.
Jurisdiction: College jurisdiction applies to student conduct which occurs on or off campus including while a student or organization is participating in College-sponsored activities such as study abroad and student travel programs. The College may adjudicate off-campus conduct when the continued presence of the student is likely to interfere with the educational process or the orderly operation of the campus; is likely to endanger the health, safety, or welfare of the College community; or the offense committed by the student is of such a serious nature as to adversely affect the student's suitability as a member of the College community. The Code of Student Conduct shall apply to a student's conduct even if the student withdraws from school while a disciplinary matter is pending. In relevant cases, the student's use of electronic media in violating a standard of conduct may be considered in the adjudication process regardless of where the electronic media originated.
Notice: Notices required to be given by this procedure are considered served upon the student when given by personal delivery, mailing by certified mail, or emailing the student to their official College email address requesting a delivery receipt notification. If the notice is mailed, the student shall be given three (3) additional days to respond.
Preponderance of Evidence: The evidence is sufficient to persuade a reasonable individual that the proposition is “more likely true than not.”
Student: All persons taking courses at the College, both full-time and part-time, pursuing both credit and non-credit courses, and those concurrently attending secondary institutions and the College.
Title IX Coordinator(s) and Title VI and VII Coordinator(s) (EO Coordinator): The employee(s) designated by the College President to oversee all civil rights complaints.
Dean of Students: The individual designated by the College President to be responsible for administering the College's Code of Student Conduct and this procedure. The Dean of Students may delegate student discipline to another individual (designee).
A listing of violations of the Code of Student Conduct that warrant initiation of the Student Discipline procedure to commence is located in President’s Procedure 5420A. The due process rights of any Western student(s) involved in an infraction of the Code of Student Conduct that has resulted in disciplinary action will be protected and detailed information may be found in Policy 5430B – Student Rights: Due Process and President’s Procedure 5430B.1 – Student Due Process: Non-Academic Matters or President’s Procedure 5430B.2 – Student Due Process: Academic Matters. Appeals for sexual assault and other crimes listed in Policy 5420E will be processed through procedures listed in that policy.
Step 1. Preliminary inquiry.
The Dean of Students conducts a preliminary inquiry into the nature of the incident, complaint or notice, the evidence available, and the parties involved. This review takes various forms based upon the nature of the incident. The preliminary inquiry may lead to:
- A determination that there is insufficient evidence to pursue the investigation. The situation will be documented and on file in the appropriate administrator’s office;
- An informal or administrative solution that is acceptable to all parties;
- A more comprehensive investigation;
- Referral to the formal non-academic appeal process (Procedure 5430B).
When a student’s conduct is severe enough, the Dean of Students, the Vice President, the College President, or designee will require the student’s immediate removal from the College. The student retains their due process rights to proceed through the conduct process from off campus.
Step 2, if necessary. A more thorough Investigation. Possible resolution and/or action against a student could possibly occur at this stage.
Step 3, if necessary. Formal Hearing by the appropriate appellate body. This would be the Student Appeals Committee for non-academic issues.
Step 4. Notification of Outcomes.
The outcome of a campus action is part of the educational record of the responding student and is protected from release under the Family Educational Rights and Privacy Act (FERPA). As allowed by FERPA, when a student is accused of a policy violation that would constitute a “crime of violence” or forcible or non-forcible sex offense, the College will follow FERPA and state law requirements for informing the alleged victim/party of the results of any investigation or hearing. https://studentprivacy.ed.gov/ferpa#0.1_se34.1.99_133 (Policy 5420E) In the case of “a crime of violence” or sex offense, the responsible student’s transcript may be notated (Policy 5420F).
Procedures for Non-Academic Misconduct Complaints
The College strictly prohibits all acts of non-academic misconduct. When students are accused of having engaged in non-academic misconduct, the College may, depending on the facts alleged, issue interim safety measures and/or other accommodations prior to the resolution of the complaint. Such interim safety measures include, but are not limited to, issuing No Contact orders between the parties, altering an individual’s work or class schedule or a student’s on campus housing assignment, or placing a student accused of non-academic misconduct on an interim suspension.
The College will investigate all reported allegations of non-academic misconduct and may take appropriate remedial action even if the person allegedly subject to the misconduct or the Complainant does not wish to pursue a formal complaint. Non-academic misconduct by or against a student may be investigated by the College whether it is alleged to have been committed on or off campus.
All alleged violations of non-academic policies and procedures will be referred to the Dean of Students’ office. Any alleged violation should be reported as soon as possible after the violation occurs. Upon violation of any of the provisions of the Code of Student Conduct during class or other College activity, College faculty and staff may remove the student from the class or other College activity for the remainder of that class/activity period and shall promptly notify the Dean of Students as to the action taken and the reason(s) therefore. Upon submission of the alleged violation to the Dean of Students, the following procedures will apply.
For behavior for which a sanction other than suspension, dismissal or expulsion may be imposed, after referral to the Dean of Students or designated Hearing Officer an investigation by the Hearing Officer will provide
- Oral or written notice of the charges against the student within five (5) days.
- An opportunity for the student to admit or deny the allegations in conference with the Dean of Students or Hearing Officer. If the student denies the allegations, the student is entitled to an explanation of the evidence against the student and will be given an opportunity in the conference to rebut the charges.
- As a result of the investigation and conference with the student, any of the following
actions may be taken:
- The charges may be dismissed as unfounded or for lack of evidence.
- The student may admit responsibility for violating the Code of Student Conduct and a sanction will be imposed; or
- The Dean of Students or Hearing Officer will deem the student responsible for Code of Student Conduct violations, based on a preponderance of the evidence, and an appropriate sanction will be imposed.
Behavior that may result in suspension, dismissal or expulsion is referred to the Dean of Students. After any investigation by the Dean of Students or designated Hearing Officer, the Hearing Officer will schedule a Student Appeals Committee hearing date to occur within ten (10) days of imposition of any interim suspension. the Dean of Students or the designated Hearing Officer will provide:
- Written notice of the charges against the student;
- Written notice of the date, time and place of Student Appeals Committee hearing;
- An opportunity for the student to personally participate in the Student Appeals Committee
hearing and to admit or deny the charges against the student. If the student admits
the charges, discipline will be imposed. If the student denies the charges, the student
will be entitled to:
- An explanation of the evidence against the student;
- The right to question witnesses in a manner determined by the Dean of Students or the Student Appeals Committee;
- The right to examine, in advance of the hearing, documentation submitted relating to the charges;
- The right to present a defense at the hearing;
- The student may call their own witnesses and present relevant information or documentation;
- The student may have legal counsel, or another advisor, present at the hearing. If the student chooses to have legal counsel, it will be at their own expense.
- A recording of the hearing shall be made. The recording is College property.
- As a result of the investigation and hearing, one of the following actions may be
- The charges may be dismissed as unfounded.
- The student may admit responsibility for violating the Code of Student Conduct and appropriate sanctions may be imposed.
- The Student Appeals Committee will deem the student responsible for Code of Student Conduct violations based upon a preponderance of the evidence and appropriate sanctions may be imposed.
- The student will be notified of the discipline imposed, either orally following the hearing or sent in writing within five (5) working days of the hearing.
One or more of the following sanctions may be imposed upon any student(s) for violations of the Code of Student Conduct. Including but not limited to:
- Verbal warning: Verbal notice that the student has violated the College policies.
- Written warning: An official written notice that the student has violated the College policies and that more severe conduct action will result should the student be involved in other violations while the student is enrolled.
- Restitution: Compensation for damage caused to College or any person’s property.
- Community/College Service
- Loss of Privileges
- Confiscation of Prohibited Property
- Behavior requirements: Includes, but not limited to, seeking academic advice, personal counseling, or substance abuse screening. Students may also be required to write a letter of apology.
- Educational Program: Attend or participate in a program related to the violation.
- Restriction of Visitation Privileges (primarily to on-campus housing)
- Involvement/Eligibility Restrictions
- Housing Probation
- Housing Eviction
- Academic Probation/Suspension
- General College Probation/Suspension
- College Expulsion: Permanent separation from the College.
- Other Sanctions: Other sanctions may be created as deemed appropriate to the offense
Students who do not complete required sanctions may be subject to immediate dismissal from the College.
The College reserves the right to notify the parents/guardians of students regarding any conduct situation, particularly excessive alcohol and drug violations, concerns about harm to self or others, and violence on-campus.
False Fire Alarms
Intentionally setting off a false fire alarm in the residence halls may result in immediate eviction from the residence halls. In addition, Wyoming statute 6-5-210 states:
“(a) A person who knowingly reports falsely to a 911 emergency reporting system, law enforcement agency or a fire department that:
(i) A crime has been committed is guilty of a misdemeanor punishable by imprisonment for not more than six (6) months, a fine of not more than seven hundred fifty dollars ($750.00), or both;
(ii) An emergency exists is guilty of a misdemeanor punishable by imprisonment for not more than one (1) year, a fine of not more than one thousand dollars ($1000.00), or both;
(iii) An emergency exists, when the false report results in any person suffering serious bodily harm, is guilty of a felony punishable by imprisonment for not more than five (5) years, a fine of not more than five thousand ($5000.00), or both;
(iv) An emergency exists when the false report results in the death of any person, is guilty of manslaughter punishable as provided in W.S. 6-2-105.
Western Wyoming Community College is an equal opportunity institution and as such
prohibits discrimination based on race, color, gender, religion, national origin,
disability, age, veteran status, sex, pregnancy, sexual orientation, gender identity,
political belief, genetic information, or any other applicable protected category
or activity. The college ensures non-discriminatory practices in all matters relating
to its educational admissions, programs, services, and activities as well as in all
terms and conditions of employment.
Inquiries concerning Title IX and Section 504 may be directed to the Director of Wellbeing & Accessibility at 2500 College Drive, Room 1227, Rock Springs, WY 82901 or (307) 382-1645.
Inquiries concerning Title VI and Title VII may be directed to the Associate Vice President for Human Resources at 2500 College Drive, Room 3034, Rock Springs, WY 82901 or (307) 382-1832.
You may also contact the Wyoming Department of Education, Office for Civil Rights Coordinator, 2300 Capitol Avenue, Cheyenne, WY 82002 or (307) 777-3672, or the Office for Civil Rights, Region VIII, U.S. Department of Education, Federal Building, Suite 310, 1244 Speer Boulevard, Denver, CO 80204, or (303) 844-5695 or TDD (303) 844-3417.
Evacuation Maps are made available in each residence hall building.
Smoke Detectors Save Lives!
Please do not tamper with or cover any smoke detectors. If there are any problems, report them immediately to your Resident Assistant. All smoke detectors will be inspected monthly by your Resident Assistant during room checks
Why live on campus?
At Western, we strive to create a community of students who embrace this new and exciting opportunity. Being in college will means you will meet new people and make new friends. The friendships you will create will last you a lifetime.
Western Housing wants to provide you with the college experience at the community college price! Our Residence Halls provide students with:
Opportunities to meet new people.
Get to your class with ease, our Residence Halls are located right on campus.
Our room styles cost an average of $300 a month* saving you money and allowing you to have independence.
Make memories with friends that will last a lifetime!
* Housing charges for the entire semester are added to the student's account at the beginning of each semester. If a student has Financial Aid, those dollars can be used to partially or completely pay for their housing charges.
Have more questions? Ask us!