As a student at Western Wyoming Community College, you have the ability to report a concern on the Reporting Form.  Every report is important and the appropriate action will be taken by the College.  You can also report a concern directly to the Dean of Students at 307-382-1644 or dconover@westernwyoming.edu or by visiting office 2006 on the second floor by the pendulum.

As per Policy 1330C, Western prohibits drug and alcohol use on campus.  However, it is important for students to know the types of drugs, the risks associated, strategies to avoid substance abuse, and where to seek help. In addition, it is important to know that substance use is very highly linked to sexual misconduct, harassment, and discrimination on college campuses.

Types of Drugs & Alcohol

Alcohol and other depressants are highly physically and psychologically addictive.  Besides alcohol, depressants include tranquilizers and barbiturates.

Effects of alcohol and other depressants can last for 1-12 hours and may include slurred speech, disorientation, loss of coordination, and impaired reaction time.  Overdose can result in weak and rapid pulse, coma, and death.

Marijuana can be physically addictive but is generally thought to be moderately psychologically addictive.

Effects of marijuana last for 2-4 hours and may include relaxed inhibitions, increased appetite, disorientation, increased heart and pulse rate, agitation, and depression.

Stimulants can be physically addictive and are regraded to be highly psychologically addictive.  This class of drug includes caffeine, cocaine, and amphetamines.

Effects last for 2-4 hours and include increased alertness, excitation, euphoria, increased pulse rate and blood pressure, insomnia, and loss of appetite.  Overdose can cause hallucinations, convulsions, and possible death.

Narcotics are highly physically and psychologically addictive and include many prescription pain pills, opium, and heroin.

Effects of narcotics last for 3-6 hours and may include euphoria, drowsiness, respiratory depression, and nausea.  Overdose can cause convulsions, coma, and death.

Hallucinogens can be psychologically addictive.  This class of drug includes LSD, ecstasy, and PCP.

Effects last varying times and include hallucinations, poor perception of time and distance.  Overdose can cause a longer, more intense, or upsetting experience, permanent psychosis, and possible death.

Drug & Alcohol Abuse

Are you misusing drugs and alcohol?  The following could be a sign of misusing substances:

• Using more pills per day than prescribed.
• Stockpiling or sharing pills.
• Unsafe behaviors while impaired such as driving.
• Inability to limit amount of alcohol.
• Craving or urges to drink or use substances.
• Developing a tolerance to substances.
• Unable to fulfill obligations due to substance use.

Drug & Alcohol Statistics in Wyoming

SAMHSA Data

Approximately 17% of adults age 18-25 and 9% of adults over 26 have used illicit drugs in the past month.  Approximately 29% of adults age 18-25 and 10% of adults over age 26 have used marijuana in the last year.  Approximately 52% of adults age 18+ have used alcohol in the past month.

Prevention Tips

Know the facts!  Understand the effects, risks, consequences, and your family history regrading substance use and abuse.  Be mindful of any consumption of substances.  Make informed and well thought out decisions.

Take care of yourself!  Good nutrition, exercise, and sleep are important for overall health.

Reach out!  We all struggle at times, so don’t be afraid to reach out to get help to deal with life’s challenges instead of turning to substances.

Get involved!  Get involved with campus and community activities.  Make sure that you have social connections that a positive and healthy.

Communication is key!  Communicate your needs, wants, and feelings to those in your life.

Resources

The Wellbeing & Accessibility Office is a great resource for students who may feel that they may be struggling with substance abuse. The Wellbeing & Accessibility Office does not conduct substance abuse specific treatment but can assess and refer to community resources.

SAMHSA National Helpline: 1-800-662-HELP (4357)

Introduction

Western Wyoming Community College in accordance of the Drug Free Schools and Communities Act of 1989 has developed a prevention plan that includes policies, procedures, resources, education and prevention programming to address drug and alcohol use and abuse on campus. Policy 1330C states the following:

“In compliance with the federal Drug-Free Schools and Communities Act, Western Wyoming Community College (the College) prohibits the unlawful manufacture, dispensation, possession, use, or distribution of a controlled substance (illegal/illicit drugs and alcohol) of any kind and in any amount. These prohibitions cover any individual’s actions that are part of any College activities, including those occurring while on College property or in the conduct of College business away from the campus.”

Definitions

ALCOHOLIC OR MALT BEVERAGES (alcohol): Any beverage that contains ethyl (beverage) alcohol, including but not limited to beer, wine, wine coolers, and liquor.

DISTRIBUTION: To share, give and/or sell illicit drugs or alcoholic or malt beverages or to purchase illicit drugs or alcoholic or malt beverages for another.

ILLICIT DRUGS (controlled substances): As defined in Wyoming Statute 35-7-1014 through 35-7-1022, and including but not limited to marijuana, hashish, cocaine, heroin, amphetamines, methamphetamines, barbiturates, and other opiates and hallucinogenic substances. Also includes any drugs illicitly obtained or with a high potential for abuse.

POSSESSION: To have illicit drugs or alcoholic or malt beverages in one's immediate possession or within an area one directly controls, including but not limited to one's vehicle or living area.

SPONSORED OR SUPERVISED ACTIVITY: An organized Western Wyoming Community College student activity for which college funds are expended and/or supervision is provided by college employees.

USE: To consume, take, or be under the influence of illicit drugs or alcoholic or malt beverages.

Local, State & Federal Laws Relating to Alcohol Use or Abuse

The legal drinking age in Wyoming for alcoholic or malt beverages is twenty-one years of age. It is unlawful for persons younger than twenty-one years of age to have alcoholic or malt beverages in their possession, or to be under the influence of alcoholic or malt beverages in public places. Persons under twenty-one years of age are also prohibited from attempting in any manner to purchase alcoholic or malt beverages. It is also illegal for any person to sell, furnish or give alcoholic or malt beverages to underage individuals, or to falsify any identification or use any false identification in order to obtain alcoholic or malt beverages. Within the cities of Rock Springs and Green River, it is unlawful for any person to be drunk or to drink alcoholic or malt beverages on any highway, street, sidewalk, parking lot, or at any public place. An allowable exception is that a person of legal age may drink alcoholic or malt beverages at certain recreational areas designated by the city governing bodies for such use either on a regular basis or for a special event.

No person shall drive a vehicle or have actual physical control of any vehicle within the State of Wyoming if the person has a blood alcohol concentration of .08% or more, or is under the influence of a controlled substance, or is under the influence of a combination of these elements. Any person who drives a vehicle or is in actual physical control of a vehicle upon a public street or highway within the State of Wyoming is deemed to have given implied consent to a chemical test or tests of his or her blood, breath or urine. Failure to submit to all required chemical tests requested by a peace officer shall result in the suspension of the person’s driver’s license for a period of six months for a first offense. Effective July 1, 1990, any person under nineteen years of age who has been convicted of any offense regarding the possession, delivery, manufacture or use of a controlled substance or alcohol may have their Wyoming driving privileges suspended for ninety days. A second conviction will result in a suspension of driving privileges for six months.

The Wyoming Supreme Court has also held that any person who unlawfully provides alcoholic or malt beverages to a minor can be held liable for any injuries suffered by that intoxicated minor, and also held liable for any injuries to other persons when those injuries are caused by that intoxicated minor.

Local, State & Federal Laws Relating to Controlled Substance Use or Abuse

“Controlled substances” are defined and listed in Wyoming Statute 35-7-1014 through 35-7-1022. The list includes marijuana as well as all other illicit drugs. It is unlawful for any person to possess or use a controlled substance unless that substance was obtained pursuant to a valid prescription or as otherwise authorized for approved research or medical purposes. It is also unlawful for any person to manufacture, or possess the raw materials with intent to manufacture, or sell, or possess with intent to sell a controlled substance. In Wyoming, a person may be guilty of a drug induced homicide if he or she is an adult at least four years older than the victim, and unlawfully delivers a controlled substance to a minor, and that minor dies as a result of using that controlled substance. Transportation of a controlled substance without the required Federal authorization and permits may result in seizure by the Drug Enforcement Administration or the Federal Bureau of Investigation of any property related to such transportation including the controlled substance, raw materials, equipment, money or other assets, vessel, vehicle or aircraft. A Federal conviction on a charge of illegal possession of a controlled substance can also result in denial of Federal benefits including student grants and loans, Federal contracts, and certain Federal licenses. The person may also become ineligible to receive or purchase a firearm.

Health and Other Risks Associated with Use of Illicit Drugs & Alcohol

Alcohol abuse is defined as any level of drinking that harms or endangers the drinker or other people. As a result of alcohol abuse, a significant number of drinkers experience personal problems ranging from academic failure to serious accidents. Long term alcohol abuse can also result in poor health, including malnutrition, cirrhosis of the liver, ulcers, heart disease, degeneration of muscle and bone, memory loss and personality disorders. Alcohol is a depressant. Drinking too much at one time can result in loss of muscle control, impaired judgment, poor concentration, and loss of inhibitions resulting in exaggerated feelings of anger, fear and anxiety. Vandalism, violence, and social conflicts including fighting and sexual assaults may occur with the result that the reputation of the person misusing alcohol may be permanently damaged. Heavy drinkers usually suffer academically as a result of slower thinking, poor concentration and frequent absences from class. A cycle of alcohol use, failure, and greater alcohol use may set in. Even a single alcoholic binge can have long-term consequences. Alcohol related automobile accidents are the most common cause of death and serious injury for young people between sixteen and twenty-four years of age. A single alcohol-related accident can change not only the life of the drinker but also the lives of innocent victims. As a result, the drinker may suffer both criminal and civil penalties for negligence.

The long-term use of cannabis (marijuana or hashish) has been associated with lung disease. The user experiences a distortion of reality and sometimes confusion, depression and panic. Large doses may cause hallucinations and paranoia. Long-term use has been associated with feelings of lethargy and an inability to concentrate. Unlike alcohol, which is eliminated in hours, marijuana and hashish stay in the body for days. Amphetamines (speed, bennies, pep pills) increase the heart rate and blood pressure and increase the activity level temporarily. Harmful exhaustion and depression usually follow, and withdrawal from the drug can result in suicidal depression. Heavy doses can result in hallucinations and paranoia, and continued high doses can cause heart problems, infections, malnutrition and death. Cocaine (coke, snow) can cause overconfidence, restlessness, confusion, anxiety, and depression. Heavy doses can result in paranoia, hallucinations, and nervous exhaustion. Chronic use can destroy nasal tissues. Physical dependence can develop. Effects are unpredictable, with convulsions, respiratory paralysis and death possible. “Crack” or “rock” is a highly potent cocaine that is extremely addictive. Depressants such as barbiturates and tranquilizers slow the heart rate and breathing, and lower the blood pressure. They slow the reaction time and distort reality resulting in drowsiness, dizziness, confusion and loss of coordination. Overdoses can cause coma, respiratory arrest, convulsions and even death. Depressants taken in combination, such as barbiturates and alcohol, are extremely dangerous. Hallucinogens (LSD or acid, PCP or angel dust) are unpredictable in their effect. They may cause euphoria and a distortion of the senses, or they may cause panic or violence. Effects may include “flashbacks” (recurring symptoms) days or weeks after use, psychosis, convulsions, coma or death. Use has resulted in murder and suicide.

Narcotics such as heroin, morphine, opium and codeine cause lower perceptions of pain, shallow breathing, and drowsiness. There may be feelings of euphoria and lethargy combined with an inability to concentrate and a loss of judgment. Withdrawal is very painful, and heavy doses can cause convulsions, respiratory arrest, coma and death. Methamphetamine (ice, crank, crystal, meth) is a central-nervous system stimulant that can contribute to irrational and often violent behavior. It causes euphoria and feelings of well-being followed by an amphetamine psychosis that can last for months. The user becomes agitated, on edge and paranoid. The use of methamphetamines can result in hallucinations, aggressive behavior, insomnia, loss of appetite, excessive talking, panic, and a false sense of confidence and power followed by severe depression. Long-term use can result in fatal kidney, liver and lung disorders as well as stroke. Meth causes a severe and long-lasting crash, or low feeling, after the effects wear off, and can result in intense withdrawal symptoms including severe craving, insomnia, and mental confusion. If methamphetamines are used during pregnancy, babies tend to be asocial and incapable of bonding. They may have tremors, birth defects, and may cry for long periods of time without stopping. Many of these drugs, as well as alcohol, have been linked to birth defects. Women, during pregnancy, should be especially careful to abstain from their use.

Campus Policies, Regulations & Sanctions

The college prohibits students from manufacturing, using, possessing, distributing, or selling alcoholic or malt beverages or illicit drugs at college sponsored or supervised activities or on property it owns or leases. Students violating this policy are subject to disciplinary action and/or criminal prosecution. All Western Wyoming Community College Policies, including those addressing drugs and alcohol (Policy 1330C) can be found online.

Housing Regulations

For students living on campus in the College residence halls, disciplinary actions may include termination of the residence hall contract by the College (eviction). Immediate eviction will be considered for any student twenty-one years of age or older who supplies alcoholic or malt beverages to a minor-age student or other person on campus. Immediate eviction will also be considered for any student manufacturing, possessing, selling, using or distributing illicit drugs on campus. Public drunkenness on campus may also result in immediate eviction if combined with other violations of college residence hall regulations.

Any student who is not evicted for a first offense involving possession or use of alcohol or public drunkenness, but instead is placed on probation, charged a fine, and will be referred for counseling to focus on substance use. A subsequent offense in addition to an additional probationary period, the student will be charged a second fine, and referred again to for counseling to further discuss substance use and abuse. Any student may be considered for immediate eviction should that student commit a second violation of any residence hall regulation including but not limited to a second alcohol violation. Any further offenses would be considered immediately for eviction.

Sanctions for Pell Grant Recipients

Students receiving financial aid in the form of a Federal Pell Grant must certify that as a condition for receiving and retaining the Pell Grant, they will not engage in the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance during the period covered by the Pell Grant. Students violating this requirement will be reported by the College to the U.S. Office of Education for action.

Student Disciplinary Sanctions

Any student violating these policies will be subject to college administrative action as well as referral for prosecution under applicable local, State, and Federal law. The College may take administrative action separate from any criminal prosecution that may occur. Administrative action may include disciplinary sanctions up to and including suspension or expulsion from the College, and/or may include the requirement that the student complete an appropriate rehabilitation program at the student’s expense.

State of the College

Although, Western Wyoming Community College main campus is located in Rock Springs, WY, the college serves all of Southwestern Wyoming.  Through online and outreach campuses, Western Wyoming Community College geographic service area reaches throughout Sweetwater, Lincoln, Uinta, Sublette, and Carbon Counties. Fall 2021 counted a total of 2,453 total students enrolled with 36% full time and 64% part time (NCES, 2021).

Community Information

Western Wyoming Community College Campus is located in Sweetwater County (Rock Springs), WY.  Sweetwater County spans 10426.65 square miles in southwestern Wyoming.  As of July 1, 2017, www.census.gov estimated the population of Sweetwater County to be approximately 44,165, the median income is approximately, $68,233.00, with a 9.8% poverty rate.  Sweetwater County can be described as racially and ethnically homogenous compromised of 79.6% white/Caucasian and 16.1% Hispanic or Latino.  Approximately 90.7% of Sweetwater County’s population has a high school diploma with 21.4% of the population have a bachelor’s degree or above (U.S. Census, 2017). 

Campus Information

Although, Western Wyoming Community College main campus is located in Rock Springs, WY, the college serves all of Southwestern Wyoming.  Through online and outreach campuses, Western Wyoming Community College geographic service area reaches throughout Sweetwater, Lincoln, Uinta, Sublette, and Carbon Counties. Fall 2016 counted a total of 3,462 total students enrolled with 31% full time and 69% part time. 

Campus Prevention Programming and Education

The College promotes and supports an alcohol-free and drug-free college environment. It also encourages faculty members to incorporate alcohol and drug education into the curriculum, where appropriate. The College will provide alcohol and drug awareness and education programs with the purpose of preventing alcohol abuse and illicit drug use. It will also provide education programs for students, faculty and staff to assist them in detecting problems of alcohol abuse and other drug use and referring persons with these problems for appropriate assistance.  Campus prevention efforts are implemented throughout the main and outreach campuses as well as the Western Wyoming Community College online learning community.  The following are current prevention programs and educational opportunities regarding drug and alcohol use and abuse.

Western Welcome required for all new students.

Information provided to all housing students by Resident Assistants upon moving in.

The Student Handbook is available on the College website and is sent to all students at the beginning of every term.

Alcohol & Drug Awareness Week & Events are centered on Alcohol and Drug Awareness issues, education and facts are distributed to students.

Alcohol Free Fun Events (Open Mic Night, Housing Events).  These events are promoted as alcohol and drug free fun. Often information is distributed or activities are conducted regarding substance use and possible consequences.

Ongoing information available through our MyWestern Portal.

Campus Security Procedures

Participation in Sweetwater County Prevention Coalition

Ongoing Informational Campaigns focusing on alcohol and drug awareness and safety. These campaigns are conducted online, through social media, and on signage throughout the year.

Resources Available in the Community for Drug and Alcohol Treatment

There are several programs and services in Sweetwater County available to provide help to anyone experiencing drug or alcohol dependency. The College, through the Office of Wellbeing & Accessibility, will provide information, confidential counseling, and referral assistance to any student upon request. You may arrange an appointment with any one of the counselors by contacting Wellbeing & Accessibility, room 1227. In many cases but not always, students can receive the help they need directly from the College’s Wellbeing Office.

Students who are concerned about their involvement with drugs or alcohol are encouraged to contact the Office of Wellbeing & Accessibility for assistance and referral if needed. Anyone wishing to confidentially refer a student for assistance with a potential drug or alcohol problem should submit a report via Maxient, online reporting system, or may contact the Office of Wellbeing & Accessibility. No College disciplinary action will be taken in the case of referrals or self-referrals for assistance in overcoming a pattern of personal drug or alcohol use as all counseling services are confidential.  Again, no report or disciplinary action will be taken from any referral or counseling session regarding drug or alcohol abuse made without a prior conduct referral. 

In the case of a student who is perceived to be a danger or potential danger to himself/herself or other members of the College community due to drug or alcohol use or abuse, the College reserves the right to involuntarily refer the student to a treatment center, hospital, or other agency as specified in the Wyoming State statutes.

Resources On Campus

(Counseling, Referral, Brief Assessment, Drug & Alcohol Education, & Support)

Office of Wellbeing & Accessibility

2500 College Drive, Room 1227

Rock Springs, WY 82901

307-382-1652

Resources Off Campus

(Counseling, Drug & Alcohol Assessment, Treatment, & Support)

Southwest Counseling Service

1124 College Drive

Rock Springs, WY 82901

307-382-6677 or 872-5515

 

Access, Balance & Change (ABC)

126 Elk Street

Rock Springs, WY 82901

307-382-6330

 

Rock Springs AA/NA Meetings

http://www.simeetings.com/LA/WYO/RockSpringsMtgs.html

Green River AA/NA Meetings

http://www.simeetings.com/LA/WYO/GreenRiverMtgs.html

Other Area Treatment Providers Information Available Upon Request

References

U.S. Census Bureau. (2017). U.S. Census Bureau Quick Facts Sweetwater County Wyoming. Retrieved from https://www.census.gov/quickfacts/fact/table/sweetwatercountywyoming/

In the event of an emergency on-campus, or if classes are ever cancelled, all registered students will receive a call and/or text providing information.

Make sure your phone number is correct by visiting
Mustang Central, or calling them at 307-382-1677.

Academic Alert: Entering students with less than a 2.00 from high school or a previous
college and current students who achieve less than a 2.00 are placed in this status. Various measures are utilized to help you address whatever problems are impacting academic success.
Academic Integrity: Is the moral code or ethical policy of academia. This includes values
such as avoidance of cheating or plagiarism; maintenance of academic standards; honesty and rigor in research and academic publishing
Academic Withdrawal: Refers to the official process of leaving the College and dropping all
classes in an academic term
Accreditation: Approval by an educational or professional organization stating that the
college meets the standards determined by this group. Each section of the country has its own accrediting organization. This accreditation helps to facilitate the process of credit transfer. Western is accredited by the Higher Learning Commission.
Advisor: A Student Success Coach or Outreach Advisor is a member of the Student
Services team who helps students develop the personal and academic skills needed for college success. They are responsible for advising new applicants during their first semester, focusing on areas like study habits, time management, motivation, and connecting students with campus resources such as tutoring, counseling, and financial aid support. Success Coaches monitor student engagement and academic progress, providing early intervention and coaching when challenges arise, while emphasizing personal growth, accountability, and persistence.
A Faculty Advisor is a faculty member within Academic Affairs who advises from the second semester through graduation, guiding students through academic planning within their chosen discipline. They assist with course selection, degree requirements, and graduation planning, while also mentoring students on career paths, transfer opportunities, internships, and research within their field. Faculty Advisors focus on helping students progress academically in their major, ensuring they meet program requirements and stay on track toward completing their educational and professional goals.
Course Load: The number of credit hours you are scheduled to take in a given semester.
This is usually 12-18 semester hours for a full-time student*. Students should be careful not to take too many hours in any given semester, particularly the first one. Students should take 16 credit hours in order to complete in two years.
* more than 21 credits require approval.
Credit Hours: A credit is a certification given for the successful completion of academic
work. Usually one lecture period per week for one semester represents an hour of academic work; thus the average three credit hour course will meet for three hours a week all semester. A lab class generally meets for two hours per week per credit hour. Overall, you need a minimum of 64 credit hours in order to graduate from Western. See the course catalog for details on types of classes and credit attached.

Degree Audit: Run through MyWestern, it allows you to check where you stand on the road
to your degree at any time.
Degree: A college diploma that indicates the amount and type of study you have
accomplished. Students are encouraged to apply for their degree even when they are transferring so that they can show official documentation of midpoint completion. Many universities also handle the evaluation of transfer credit much differently for those who have achieved an associate degree.
Elective: A course that the student selects to fulfill credit hours required for graduation
but which does not meet any specific general education or major requirement.
Faculty and Staff Directory: A list of employees at Western Wyoming Community College.
Financial Aid, Grant: Financial support that is not repayable. However, it is usually given
to fulfill need, not to reward excellence. Students must maintain certain standards to achieve and maintain these grants.
Financial Aid, Scholarship: Financial support that is not repayable, and usually signifies
academic excellence. This can also signify athletic, theatre, musical and other kinds of excellence.
Financial Aid, Loan: Financial support that must be repaid. Students who take out loans
should consider the long-term impact of paying back these monies. Loans should be kept to a minimum.
Honors Program: A program designed to encourage superior students to engage in more
challenging course work and to take advantage of special field trip opportunities. Students who succeed in meeting the stringent requirements of the honors program will receive honors program graduate designation.
Intramurals: Recreational sports organized at Western Wyoming Community College
and are open to all students and employees.
Matriculation: The process whereby you are accepted, pay fees and enroll in your first classes.
Placement Tests (Aleks & McCann): Assessments designed to determine your level of achievement in math, reading, and English. Designed to help you select the most appropriate starting place for your level of preparation. ACT scores may also be used in placement.
Prerequisite: A requirement which must be met before a certain course can be taken.
Probation: Students who have been on academic alert and who do not achieve a minimum 2.00 (“C”) average are placed in this status. Students must then achieve the appropriate academic level or face suspension.
Registration: The process of collecting and confirming your personal and academic
information, as well as enrolling in classes.
Suspension: The student has had three semesters of poor academic performance and must “sit out” for at least one semester. Designed to help the student reassess goals and motivation.
Transcript: The official record of your academic performance from the time you enter Western until you exit. All coursework taken is reflected on your record.

Western Wyoming Community College has identified five essential learning goals or abilities that will help you adapt to the changing demands of your careers. You will have opportunities in each of Western’s courses and in activities outside the classroom to strengthen these skills. In your last semester, we will assess how well you’ve mastered these skills:

• Communicate competently
• Retrieve and evaluate information
• See issues from multiple perspectives
• Think critically, analyze, and solve problems
• Develop life skills

Communicate Competently
To communicate competently requires you to develop skills in reading, writing, listening, and speaking. During your time at Western, you will learn to:

• Employ the conventions of standard English grammar, punctuation, and sentence structure in oral presentations or college-level writing assignments.
• Use appropriate structure to deliver oral presentations or college-level writing assignments with a clear thesis statement or hypothesis.
• Gather evidence and synthesize information from published work, lectures, or interviews to support the logical, stated conclusion in an oral presentation or college-level writing assignment.
• Present information in a visual form using charts, graphs, or other visual aids.
• Engage in appropriate academic dialog that expresses opinions respectfully and demonstrates comprehension of the topic at hand.

Retrieve and Evaluate Information: Information, Technology, and Media Literacy
In a world of rapidly expanding knowledge, the ability to retrieve and evaluate information is critical to success. During your time at Western, you will learn to:

• Use appropriate technology to strategically search for, select, and evaluate multiple formats and sources of information for their authority, accuracy, credibility, and relevance.
• Distinguish fact from opinion, hypotheses from theories, and identify anecdotal evidence as well as logical fallacies.
• Recognize and interpret different forms of visual, auditory, and observable communication such as works of fine and performing art, graphs or diagrams, text, or media.
• Document sources by following a system of citation appropriate to the discipline.

See Issues from Multiple Perspectives
Seeing issues from multiple perspectives is imperative in a global and diverse society. At Western, you will learn to:

• Describe the social and ethical responsibilities of the individual in society.
• Interact respectfully with persons of different ethnicity’s, ages, abilities, economic statuses, languages, religions, cultures, gender identities, sexual orientations, etc.
• Describe how the contributions of fine arts, film, literature, and performing arts influence the human experience.
• Describe how interactions among social, economic, political, cultural, environmental, historical, and biological factors affect the individual, society, and the environment.
• Engage in and contribute to the improvement of the campus, the community, the state, and the world.

Think Critically, Analyze, and Solve Problems
The ability to analyze a problem, think critically about it, and develop a strategy to solve it is one that requires higher-level reasoning. At Western, you will learn to:

• Identify issues, problems, assumptions, or questions being asked.
• Analyze and synthesize information to draw conclusions, propose solutions, identify possible consequences of those solutions, and make recommendations.
• Apply quantitative and qualitative analysis to interpret data.
• Apply appropriate and varied methods to solve problems.
• Employ concepts and scientific methods to form and test hypotheses.

Develop Life Skills: Personal, Academic, and Professional Development

“Life skills” include a diverse group of strengths and strategies that help an individual develop personally, mentally, emotionally, physically, and professionally. At Western, you will learn to:

• Develop and implement a plan, then evaluate progress toward achieving personal and professional growth and development.
• Identify and use available resources to support mental, emotional, and physical well-being.
• Accept the consequences of personal decisions regarding choices related to attendance, time management, and academic integrity.
• Establish and maintain effective relationships by treating others with respect and courtesy.

Advising is more than filling out a schedule. It is a partnership between you, your faculty advisor, and your student success coach with the end goal of earning a college certificate or degree. This is YOUR college experience. Faculty advisors and Student Success Coaches can provide valuable assistance, but the decisions are YOURS. Western’s student success coaches are here to help you and are conveniently located in Mustang Central.

You are assigned a Student Success Coach when first admitted to Western. Student Success Coaches will help guide you by providing support and guidance in decision-making, goal setting, time management, and study skills. Student Success Coaches are also available to help with information about transferring to a 4-year school, providing career information and related skills.

You are assigned a Faculty Advisor corresponding to your chosen study program. Faculty Advisors can help you with academic planning, course selection, academic progress, and program requirements.

You can also use Academic Planning and Course selection:
By utilizing Self-Service in MyWestern, you can plan the courses you must complete each term to graduate. This software also has an online schedule builder, so you can select courses and see if they conflict with other courses you wish to take. Completing this process before registration and then allowing your advisor to review it will help ensure that the advisor-advisee relationship works as it should.

Things You Should Do:

1. Schedule and keep your advising appointments.

2.Come prepared for advising:

• 
  Think about your interests, abilities, and needs.
• Review your degree audit evaluation in Self-Service.
• Let your advisor know your academic plans and/or doubts.

3. Know deadlines for registration, drop/add, final withdrawal dates, tuition payments, advising dates, applying for graduation, etc.

4. Visit your advisor and/or student success coach regularly – not just during registration times. Contact your advisor for academic help.

5. Read your midterm grade report – seek help for D and F grades from your advisor, instructor, and the Peer Tutor Center.

6. Become familiar with the Western catalog – it will answer most questions about academic requirements and regulations. Ask your advisor any questions!

To Access your Faculty Advisor Information
Students are assigned a faculty advisor based on their academic program. Faculty advisors
help students plan their courses and stay on track to successfully complete their program
requirements.

To access your faculty advisor information,

1. Log in to MyWestern.

2. Under the Faculty Advisors section, you will find your advisor’s name, email address, and office location. Students are encouraged to contact their advisor with questions regarding their courses or academic planning.

Why Connect with your Faculty Advisor?

• Connecting with a faculty advisor is a key part of a successful college experience. Advisors help you choose the right classes, stay on track to graduate, and explore options like minors or study abroad.
  
  They also support your career goals by offering advice, writing recommendation letters, and connecting you to opportunities like internships or research. Advisors can help you work through challenges, make decisions, and balance your responsibilities.
  
  They also guide you to helpful campus resources and can speak up for you if problems arise. Building a good relationship with your advisor can make college easier and more rewarding.

The Degree Audit tool is accessible via My Western in Self-Service through Student Planning’s My Progress, allowing you to track your academic progress toward completing your degree. At any time, you can log in to see which requirements you have fulfilled, what courses you still need to complete, and how close you are to graduation. It’s a convenient way to stay informed and on track! You also can view where you stand if you want to
add other Western degrees or certificates.

• 
  View you Progress
  My Progress is a powerful tool that allows you to:
  
  View Your Degree Progress: Instantly see which program requirements you’ve completed and what’s still outstanding.
• Plan Future Courses: Map out your upcoming semesters to stay on track for graduation.
• Track Academic Standing: Stay informed about your academic status and any prerequisites you may still need.
• Ensure Timely Graduation: Use planning tools to avoid missed requirements and delayed completion.

Thinking about expanding your academic goals:

• Check Out Additional Programs: See how your completed courses apply toward other degrees or certificates at Western.
• Plan for a Double Major or Certificate: Explore options to add a second degree or a certificate.
• Discover New Opportunities: Find academic paths that align with your career goals or personal interests.

How to Access My Progress
Log in to My Western.

1. Find the Student Resources card

2. Select Plan & Register for Classes.

3. Click the Student Planning link below the Western logo.

4. Select My Progress to view detailed information about your degree plan and standing.

5. If your want to view a different program select the View a New Program button.

My Progress gives you real-time, self-service access to your academic roadmap — helping you take control of your educational journey!

1. Keep a log to see where time is going.

2. Make a list of fixed commitments and flexible commitments.

3. Assign priorities.

4. Learn to schedule. Use your phone or a planner to jot down commitments, due dates for assignments, tests, work and social activities.

5. Know your peak times.

6. Control interruptions.

7. Beat procrastination.

8. Limit social media

9. Reward yourself!

Compliance and Regulations
“Non Satis Non Scire”(Not to know is not enough)
You are responsible for reading and understanding the information in this Handbook, the College Catalog, housing, financial aid and departmental handbooks, individual semester class schedules, and other important reference materials. Know and use your resources. “I didn’t know” never becomes an acceptable excuse.

The Catalog
The College Catalog is an important tool for you. It is basically your contract with us and ours with you. The full catalog is accessible on the College’s Web Page.
http://westernwyoming.catalog.acalog.com/

* Due to federal and state changes to the law, our catalog may change without notice.

Read the academic policies section of the catalog if you have questions about

• Academic Standing
• Course Loads
• Getting Registered and Dropping and Adding Classes
• Withdrawing from the College
• Final Exams
• Grading
• Student Records
• Honor Rolls and other honors

Attendance and Your Grade
To succeed, Western students are expected to attend all classes in which they enroll. Quite simply, those students who attend regularly do better. Therefore, many instructors have attendance policies that are explained in their course syllabus. Official absences are defined in College Policy 5210A which can be found on the college website.

https://www.westernwyoming.edu/consumer-information/policies-procedures/5000/policy-5210a.php

Of course, there may be times when you have to miss a class. Please realize, however, that every absence may not be excused and that an instructor may drop you from a course for excessive absences. If you must miss a class, you should arrange with your instructor to make up the work missed during any excused absences. : Students must participate in each class no later than the Sunday after a section begins or they risk being dropped from the class.

During the semester, if you discover that you must miss a number of consecutive classes because of illness or an emergency, please contact Mustang Central (307-382-1677) and the Registrar will notify your instructors regarding your absence.

Inclement Weather (Policy 6210B)
Bad weather may cause classes to be cancelled. The President of the College or his/her designee may cancel all classes. Individual classes may be cancelled if bad weather prevents an instructor from arriving on-campus. Students may also, at times, have to miss a class because of the weather. The student is responsible for contacting the instructor and making arrangements to complete any work that is missed. When all classes are cancelled, announcements will be made on the website, via email, and through other college communication platforms.

https://www.westernwyoming.edu/consumer-information/policies-procedures/6000/policy-6210b.php

Military Call-Up
Western Wyoming Community College, supports and appreciates our students who are National Guard members or reservists in the U.S. Armed Forces, It is the intention of Western that all reasonable efforts be made to accommodate students who are mobilized so as to minimize the disruption of their education while fulfilling their military obligations. When a student is placed on an emergency mobilization status, and/or when a mobilization is anticipated to exceed 15 calendar days, the student or his/her designee, needs to submit an official copy of his/her orders to the Registrar as soon as possible after receipt of the orders. The College will provide accommodations that are more liberal and individualized than normal operating policies including consideration of full tuition refunds, withdrawal after established deadlines and release from financial aid penalties.

Student Bill of Rights
The College assures students the right to due process. Students have a right to a hearing when they are suspended or dismissed from the College, when they cannot resolve an academic grievance with an instructor, or when they have had unresolved problems with a service entity on-campus. See College Policy 5430A for more detail (available on the college website).

Cheating & Plagiarism (Policy 6220D)

https://www.westernwyoming.edu/consumer-information/policies-procedures/6000/policy-6220d.php

Students found cheating or plagiarizing may be disciplined.
All cases of cheating or plagiarizing are initially handled at the discretion of the instructor. If an instructor determines that a student has cheated or plagiarized, the instructor can determine an appropriate consequence. These consequences may include:

• 
  Giving the student a grade of “F” for the assignment in question,
• Giving the student a final grade of “F” for that course and dismissing the student from the course.

A student may also be dismissed from an academic program.

Students who have cheated or plagiarized more than once may be expelled from the College. However, every student has the right to due process and can choose to appeal the decision through the Student Due Process (see Student Due Process Policy 5430B). Instructors who discipline students for cheating or plagiarism should notify students of this right to appeal.

In accordance with Policy 2180A, students are not to share their Western account information with anybody. As part of the policy, it states the following:

“Users may not utilize another individual’s account, or attempt to capture or guess other users’ passwords. No one (including students) will give any password or user ID for any of the College’s technology resources to any unauthorized person (student or non-student).”

Students who share their username and password with others may have their Western account temporarily or even permanently locked. Such actions may also be deemed a violation of the Code of Student Conduct and disciplinary action may be imposed.

Student Directory (releasing information on you)

Western has identified the following information as directory information, meaning we will release it if the student has granted permission on the application for admission or registration information sheet. We do not publish a directory, so every situation is handled case-by-case based on the privacy code entered on the administrative computer system.

• 
  Students Full Name
  Address(es)
  E-mail
  Phone Number(s)
  Full-time or Part-time Status
  Major and Minor
  Degrees Conferred
  Dates of Attendance
  Weight and height of athletes
  Class lists used within on-line courses
  Photographs and video
  Participation in officially recognized activities and sports
  Current enrollment status
  Date and place of birth
  Class Standing (e.g. sophomore)
  Honors and Awards
  Previous institutions attended

Emergencies can happen anytime and anywhere. An emergency can result from a medical situation, be weather related (severe wind or snow), facilities related (fire), or involve terrorist or other criminal behavior. Whatever the reason, it is important to be prepared and understand the resources that are available to you.

The College has a complete Emergency Response Plan that is available for your review on the Website. It provides detailed information on what to do in the case of a particular emergency. Training is provided annually in a variety of settings. Please watch for publicized training programs and attend at least one per year For more information about campus safety, please visit https://www.westernwyoming.edu/campus-safety

To deter crime and to help solve problems if something happens, cameras operate 24/7 in parking lots.
The campus safety annual report can be found on the college Website.

https://www.westernwyoming.edu/campus-safety/clery-act.php

Be prepared
Be prepared both mentally and physically for the unexpected. While Western is in the low risk category for crises such as terrorism, it doesn’t mean it isn’t possible. By preparing, you will be better able to respond during the stress of a real situation.

• 
  Have a personal plan. How will you remove yourself from a dangerous situation? How will you make contact with family and friends during a crisis?
• Familiarize yourself with surroundings. Are there people in your classes who might need extra help in an emergency?
• Know the location of all exits from places on campus you frequent.
• Know the location of fire alarm pull stations.
• Know where to find the nearest phone if you don’t have a cell phone.
• Lock your car and conceal valuable items left in the car.
• Never leave personal property unattended or out in the open.
• Review the Emergency Response Plan. Know where it is located.
• Don’t hesitate to call 911 if you think an emergency exists.
• Attend annual trainings on emergency preparation.
• Know contact people’s names and emergency phone numbers.
• Understand the Communication Plan so you will know how to get information in an emergency (part of the Emergency Response Plan).
• The Campus Safety Brochure is available online. Review it annually.

Communication
In the event of an emergency on campus, we will make every effort to keep people informed. The following communication methods will be utilized. Please look to them for up-to-date information.

• Office notification
• Personal contact as appropriate
• College Website (www.westernwyoming.edu)
• Voice response public address system in hallways and outdoors

Policies
Code of student conduct: https://www.westernwyoming.edu/consumer-information/policies-procedures/5000/policy-5420a.php

Use of alcoholic beverages: https://www.westernwyoming.edu/consumer-information/policies-procedures/1000/policy-1330c.php

Use/possession of illegal drugs and drug paraphernalia: https://www.westernwyoming.edu/consumer-information/policies-procedures/1000/policy-1330c.php

Sexual harassment, sexual assault and sexual violence: https://www.westernwyoming.edu/consumer-information/policies-procedures/5000/policy-5420e.php

Students are subject to all federal, state, and local laws, as well as the College’s policies, procedures, rules and regulations. Students in violation of these regulations may be subject to disciplinary action up to and including suspension or dismissal as well as possible prosecution under federal, state and local laws. The College has regulations concerning student conduct at college sponsored activities, hazing of other students, use of college property and fire-fighting equipment, smoking, physical or verbal assault, personal harassment, and the use of explosives, fireworks, or firearms. The College also has specific regulations related to fire fighting equipment

Procedures
Students are subject to all federal, state, and local laws, as well as the College’s policies, procedures, rules and regulations. Students in violation of these regulations may be subject to disciplinary action up to and including suspension or dismissal, as well as possible prosecution under federal, state and local laws. The College has regulations concerning student academic honesty, conduct at college sponsored activities and other behaviors as described in this procedure.

A copy of the Student Code of Conduct policy and procedure will be made available to students through the College Website and student portal. Hard copies may be obtained from the office of the Dean of Students. Students are responsible for reading and abiding by the provisions of the Code of Student Conduct.

The Code applies to behaviors that take place on the campus, at college-sponsored events and may also apply off-campus when the Dean of Students or his/her designee determine that the off-campus conduct affects a substantial college interest.

College-Sponsored Activities
Students attending college-sponsored activities, both on and off-campus, are under the jurisdiction of the College and are responsible for their conduct at these activities. A student’s guests must also abide by college regulations. Guests are the responsibility of the student or host who invites them. College sponsored activities, on or off-campus, include but are not limited to conferences, retreats, field trips, social gatherings, speech and debate, and athletic events.

Violations of the following are subject to disciplinary action:

Dishonesty
Includes, but is not limited to: furnishing false information to any college office, forgery, violation of copyright laws, plagiarism, and alteration or misuse of college documents. Refer to acts of academic dishonesty as outlined in Procedure 5420B.

Inappropriate Conduct
Students are expected to behave in a manner that supports the educational purposes of the institution. Behavior subject to disciplinary action includes, but is not limited to:

• Disorderly conduct that disrupts the operations of the college or infringes upon the rights of others in and outside the classroom or in other college activities and organizations will not be tolerated.
• Intentionally interfering with freedom of movement and the free flow of pedestrian or vehicular traffic on college premises.
• Failure to comply with the direction from college or Protective Services acting in performance of their duties.
• Failure to identify oneself when asked by college officials or law enforcement to do so.
• Violation of clearly defined regulations in and outside the classroom.
• Actions which have an adverse impact on the College community, its members and/or the pursuit of its objectives, regardless of where such conduct may occur.

Hazing
No student may haze another student. Hazing is defined as an act that endangers the mental or physical health or safety of a student, or that destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or a condition for continued membership in a group or organization. Participation or cooperation by the person(s) being hazed does not excuse the violation.

No club or activity on campus is allowed to enter into hazing activities as a part of joining the group. Students who fail to report incidents of hazing may also be subject to disciplinary action.

Damage or Destruction of Property
Students are expected to show respect for and safeguard college property. Students who deface or destroy college property are liable for any cost of repair or replacement of said property. Unauthorized taking of college property or the personal property of another, is subject to disciplinary action.

Fire Safety
Students are subject to disciplinary action for violation of local, state, federal, or campus fire policies including, but not limited to:

• 
  Intentionally or recklessly causing a fire which damages college or personal property or which causes injury.
• Failure to evacuate a college controlled building during a fire or other emergency alarm.
• Improper use of college fire safety equipment.
• Tampering with or improperly engaging a fire alarm or fire detection/control equipment on college property.

Tobacco Use/Smoking/Vaping
DEFINITIONS
“Tobacco” is defined as all products derived from or containing tobacco, including but not limited to: cigarettes (e.g., cloves, bidis, kreteks), cigars and cigarillos, hookah smoked products, pipes and oral tobacco (e.g., spit and spitless, smokeless, chew) and nasal tobacco (e.g., snuff).

“Smoking” as used in this procedure means the act of smoking utilizing a cigarette, cigar or pipe.

“Tobacco Use” means “smoking” or the use of “smokeless tobacco.”

“Smokeless Tobacco” is tobacco or a tobacco-like substance that comes in two forms: snuff and chew.

“Vaping” is defined as the use of an electronic device that provides a vapor of nicotine or other substance and which simulates smoking through its use.

ENVIRONMENT
Tobacco use/Smoking/Vaping is prohibited inside buildings, within 50 feet of any door, window or vent, in all courtyards including Western Commons and in all College-owned vehicles. The only exception to the 50 feet prohibition is the perimeter of the Workforce Training Center (WTC).

TREATMENT AND SUPPORT
Information on external support for smoking cessation and tobacco use reduction is available in the Wellbeing & Accessibility office or at www.quitwyo.org.

ENFORCEMENT AND CONFLICT MANAGEMENT
Peer-to-peer support, supervisory oversight, and voluntary compliance shall be relied upon to lead to behavioral changes over time. Persons who refuse to stop the activity or are repeat offenders of the policy will be addressed through processes adapted for visitors, students, faculty, and staff. Sanctions shall be limited to cases of repeated or blatant violations. The College will not impose fines or other explicit penalties as means of primary enforcement.

Faculty and Staff: Enforcement will be addressed in the same manner as any other College policy violation.

Students: Enforcement will be addressed in the same manner as any other violation of the Code of Student Conduct.

Visitors: Enforcement will be addressed by the Campus Security.

The enforcement continuum will progress from education and warnings to applicable sanctions.

The College shall provide resources to support managers, supervisors, students, faculty, and staff with methods to address individuals in a respectful manner.

Due process is ensured through the established judicial processes of the College in policy 5430B for students, and 4430B for employees.

To prevent the misuse of tobacco, the College will develop a prevention program per the Drug-Free Schools and Communities Act.

Physical or Verbal Abuse of Others (Harassment)
Purposeful action by any student that interferes with the ability of another student to participate freely in the educational process, or interferes with the ability of a college employee to freely conduct the duties of his or her position, or interferes with any student or employee in their participation in any other college-related activity will not be tolerated and will result in disciplinary action. Physical abuse includes assault, battery, fighting, reckless conduct and hazing. Verbal abuse includes threats, intimidation, harassment, coercion, or other conduct that creates a hostile or offensive environment.

Firearms and Weapons
For the Firearms and Weapons policy, please see Policy 1410A . Any student or resident who violates the Firearms and Weapons policy will be in violation of the Student Code of Conduct and their Housing Lease, and disciplinary action may be taken.

Illegal Gambling
Illegal gambling on-campus is prohibited in compliance with the laws of the State of Wyoming.

Alcoholic Liquor or Malt Beverages Prohibited
Under Wyoming law, individuals in the State of Wyoming under the age of 21 are prohibited from purchasing, attempting to purchase, possessing, consuming, dispensing, or selling alcoholic liquor or malt beverages. Furthermore, individuals over the age of 21 are prohibited from selling, furnishing, giving, or causing to be sold, furnished, or given any alcoholic liquor or malt beverages. Violations of these laws or College policy may result in discipline according to Policy 1330C for students, Policy 4430A for employees, or criminal prosecution.
The College prohibits the use, possession, or sale of alcoholic liquor or malt beverages on College property that it owns or leases, or at College sponsored activities, except when approved by the College President (see Policy 1330B). Local law enforcement will be notified of any violations of the law occurring on College property or at College sponsored activities. Due process is ensured through the established judicial processes of the College in policy 5430B for students, and 4430B for employees.

To prevent the misuse of alcoholic liquor or malt beverages, the College will develop a prevention program as per the Drug-Free Schools and Communities Act.

Misuse of College computing resources
Theft or abuse of computer account privileges, equipment, software, network resources or time is prohibited. Misuse of campus telephones or telecommunications systems is also prohibited.

 

Non-Academic Student Appeals
The due process rights of the students involved will be protected.

Step 1. Preliminary inquiry and/or educational conference.

The College conducts a preliminary inquiry into the nature of the incident, complaint or notice, the evidence available, and the parties involved. This review takes various forms based upon the nature of the incident (for example academic issues involve the instructor in question, the division chair and the VP of Student and Academic Affairs, if needed). The preliminary inquiry may lead to:

• A determination that there is insufficient evidence to pursue the investigation. The situation will be documented and on file in the Dean of Students Office or designated reporting system;
• An informal or administrative solution that is acceptable to all parties;
• A more comprehensive investigation;
• Referral to a formal process such as the academic or non-academic appeal process (Procedures 5430B & 5430C).

When a student’s conduct is severe enough, the Dean of Students will require the student’s immediate removal from the College. The student retains his/her rights to proceed through the conduct process from off campus.

Step 2. Thorough Investigation.

Possible resolution and/or action against a student could possibly occur at this stage.

Step 3. Formal Hearing.

Primarily utilized in contested allegations.

Step 4. Review and Finalize Sanction(s)

Step 5. Notification of Outcomes

The outcome of a campus action is part of the education record of the responding student and is normally protected from release under FERPA. As allowed by FERPA, when a student is accused of a policy violation that would constitute a “crime of violence” or forcible or non-forcible sex offense, the College will inform the alleged complainant/respondent bringing the complaint in writing of the final results of the hearing. The information released will be limited to that required by law.

Conduct Sanctions
One or more of the following sanctions may be imposed upon any student(s) for violations of the Code. Including but not limited to:

1.Warning: an official written notice that the student has violated the college policies and that more severe conduct action will result should the student be involved in other violations while the student is enrolled.

2. Restitution: Compensation for damage caused to college or any person’s property.

3. Fines

4. Community/College Service

5. Loss of Privileges

6. Confiscation of Prohibited Property

7. Behavior requirements: Includes, but not limited to, seeking academic advice, personal counseling, or substance abuse screening. Students may also be required to write a letter of apology.

8. Educational Program: Attend, present, or participate in a program related to the violation.

9. Restriction of Visitation Privileges: (primarily to on-campus housing)

10. Involvement/Eligibility Restrictions

11. Housing Probation/Suspension

12. Academic Probation/Suspension

13. General College Probation/Suspension

14. College Expulsion: Permanent separation from the College.

15. Other Sanctions: other sanctions may be created as deemed appropriate to the offense.

Students who do not complete required sanctions may be subject to immediate dismissal from the College.

Parental Notification
The college reserves the right to notify the parents/guardians of students regarding any conduct situation, particularly excessive alcohol and drug violations, concerns about harm to self or others, and violence on-campus.

Use of Alcoholic Beverages
The College prohibits students from using, possessing, or selling alcoholic beverages at college sponsored or supervised activities or on property it owns or leases. Students violating this policy are subject to disciplinary action and/or criminal prosecution. Due process is ensured through the established judicial process.
By law, minors in the State of Wyoming under the age of 21 are prohibited from using, possessing, or purchasing alcoholic beverages.

Furthermore, students over 21 are prohibited from purchasing or supplying alcoholic beverages to minors. Both of these groups can be prosecuted and/or disciplined. Violations on campus or at college-sponsored events will be reported to local law enforcement.

To prevent the use or misuse of alcoholic beverages, the College will cooperate with the Wellbeing & Accessibility Center, Dean of Students Office, local and area agencies to educate the college community. The College reserves the right to report these infractions to law enforcement.

Illegal Drugs and Drug Paraphernalia Prohibited
Individuals must conform to all federal, state, and local laws prohibiting the use, production, possession, distribution, and sale of illegal drugs or drug paraphernalia, or the distribution or misuse of prescription medications on College property it owns or leases, or at College sponsored activities. For the purposes of this policy, any items used or altered for the purpose of using illegal drugs is prohibited. For a list of prohibited substances and items, please see the United States Drug Enforcement Administration at www.dea.gov and the statutes listed above. Violations of these laws or College policy may result in discipline according to Policy 1330C for students, Policy 4430A for employees, or criminal prosecution.

The College prohibits the use, production, possession, distribution, or sale of illegal drugs or drug paraphernalia on College property it owns or leases, or at College sponsored activities. Local law enforcement will be notified of any violations of the law occurring on College property or at College sponsored activities. Due process is ensured through the established judicial processes of the College in policy 5430B for students, and 4430B for employees.

To prevent the misuse of illegal substances, the College will develop a prevention program per the Drug-Free Schools and Communities Act.

Sexual Harassment, Sexual Assault and Sexual Violence
Reference: 32 C.F.R. §§ 106.31; WYO. STAT. ANN. §§ 6-2-302 -304 (2009) 20 U.S. Code § 1681

The College is committed and has a duty to provide, to the best of its ability, a safe learning environment for all students, employees, community members and visitors that is free from sexual assault, sexual harassment, and sexual violence in conformance with Title IX of the Educational Amendments of 1972 and the Violence Against Women Reauthorization Act of 2014. Title IX states the following: “The College shall not, on the basis of sex, exclude any student or community member from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.”, 32 C.F.R. 106.31

Title IX mandates that the college receives and addresses reports of sexual harassment, sexual assault, dating violence, domestic violence, or stalking, as defined under the Clery Act (20 U.S.C. § 1092(f)) and the Violence Against Women Act (34 U.S.C. § 12291(a)), as well as cases of sex discrimination. The College is required to conduct fair investigations into these reports to determine if a violation of Title IX policy has occurred. This process is separate from any legal or criminal investigations, which can be initiated through local law enforcement. The College’s responsibilities also include implementing appropriate sanctions, providing support services, and enhancing campus safety measures. Additionally, Title IX and College policy strictly forbid any form of retaliation against those who report violations. These regulations are enforced by the Office of Civil Rights and the Department of Justice.

Complaints should be submitted to the Title IX Coordinator and/or a Deputy Title IX Coordinator:

Heather Cutts, Title IX Coordinator
2500 College Drive Rm.#3050B, Rock Springs, WY 82901
(307) 382-1748 hcutts@westernwyoming.edu

Director of Wellbeing & Accessibility, Deputy Title IX Coordinator for Students
2500 College Drive Rm. #1227, Rock Springs, WY 82901
(307) 382-1645

AVP of Human Resources, Deputy Title IX Coordinator for Employees
2500 College Drive Rm.#3034, Rock Springs, WY 82901
(307)382-1832

Inquires can be made externally to:
Office of Civil Rights US Department of Education
Cesar E. Chavez Memorial Building
1244 Speer Boulevard, Suite 310
Denver, CO 80204-3582
(303)844-5695 OCR.Denver@ed.gov

Institutional Policy & Procedure Overview

The College Title IX compliance policy and procedure prohibits sexual misconduct, sexual assault, and discrimination based on sex stereotypes, sexual orientation, gender identity, and sex characteristics. This policy and procedure can be found in its entirety at https://www.westernwyoming.edu/campus-safety/title-ix-commitment/index.php.

This policy fully complies with applicable federal law and addresses the following:

Reporting. Anyone, student, or community member can and should report sex discrimination and harassment to the College. All employees are mandatory reporters with exception of counselors, under informed consent and clergy. Reports can be made a variety of ways, including but not limited to:

• Report directly to Title IX Coordinator(s). See above contact information.
• Report via Report a Concern Button, at https://cm.maxient.com/reporting.php?WesternWyomingCC

Amnesty. Western Wyoming Community College maintains an amnesty policy to facilitate the reporting of misconduct or participation in grievance processes. This policy exempts individuals from penalties for minor infractions, such as underage drinking or illicit drug use, when they report more serious incidents. However, amnesty does not extend to severe violations like physical abuse or drug distribution. The policy is designed to ensure that all community members can report incidents without fear of repercussions for lesser violations, thereby enhancing campus safety and compliance.

Jurisdiction. The college is obligated to address any Title IX violations that occur on campus, during school events, or in any other situations involving premises owned or controlled by the institution or a recognized student organization. Additionally, the college has the discretion to handle incidents that affect students or employees even if they occur outside the scope of Title IX jurisdiction.

Prevention & Education. Educational materials can be requested through the Title IX Coordinators office listed above. Prevention and Education efforts, include but are not limited to:

• Online Trainings for Students & Employees
• Brochures, Promotional Materials, and Educational Campaigns
• Presentations and Workshops
• Regular Title IX Team and Investigator Training
• Educational Events

Prohibited Conduct and Definitions

Sexual harassment is defined as conduct on the basis of sex or that is sexual in nature that satisfies one or more of the following:

• An employee of the recipient conditioning the provision of an aid, benefit, or service of the recipient on an individual’s participation in unwelcome sexual conduct.
• Unwelcome conduct determined by a reasonable person to be so severe, pervasive and objectively offensive that it effectively denies a person equal access to Western Wyoming Community College’s education program or activity.
• Clery defined crimes of dating violence, domestic violence, sexual assault, or stalking.

Hostile Environment is one that unreasonably interferes with, limits, or effectively denies an individual’s educational or employment access, benefits, or opportunities. This discriminatory effect results from harassing verbal, written, graphic, and/or physical conduct that is severe or pervasive and objectively offensive.

Sexual Exploitation is an individual taking non-consensual or abusive sexual advantage of another for their own benefit or for the benefit of anyone other than the person being exploited

Force is the use of physical violence and/or imposing on someone physically to gain sexual access. Force also may include threats and/or intimidation (implied threats) that are intended to overcome resistance or produce consent (e.g., “Have sex with me or I’ll hit you,” which elicits the response, “Okay, don’t hit me. I’ll do what you want.”).

Coercion is an unreasonable pressure for sexual activity. Coercive behavior differs from seductive behavior based on the type of pressure someone uses to get consent from another.

Incapacitation occurs when someone cannot make rational, reasonable decisions because they lack the capacity to give knowing/informed consent (e.g., to understand the “who, what, when, where, why, and how” of their sexual interaction).

Consent is:

• knowing, and
  voluntary, and
  clear permission
  by word or action
  to engage in sexual activity.
• Individuals may perceive and experience the same interaction in different ways. Therefore, it is the responsibility of each party to determine that the other has consented before engaging in the activity.

Other Possible Title IX Violations may include but are not limited to discrimination, complicity, intimidation, dating/domestic/ relationship violence, bullying, stalking, or retaliation motivated by the actual or perceived membership of a person’s gender

Policy Definitions
Investigative Procedures is the procedure that addresses how the college will implement informal resolution or move to a full grievance and investigative procedure, the choosing of investigators, advocates for parties, process for hearings, process for appeals, available sanctions, withdrawal or resignation with pending investigation, long-term remedies and actions, failure to comply with sanctions, records, and accommodations for disability.

Rights of parties involved in a Title IX report include but are not limited to notification of allegations in writing, right to have an advocate, right to an advisor, right to review the evidence, and the right to an appeal.

Standard of Evidence. The College uses a preponderance of evidence standard in Title IX findings.

Remedial & Interim Action. Remedial and interim action addresses actions taken by the college when warranted by the circumstances surrounding a complaint or report of a violation, reasonable and appropriate interim measures designed to preserve education experience, safety, maintain integrity of the investigation and to deter retaliation may be implemented.

Confidentiality & Privacy. The college handles all Title IX reports and investigations with the highest standards of privacy. Confidentiality can be requested but may not be guaranteed in the investigative process. Confidential resources are available on campus at:

• Western Wyoming Community College Wellbeing & Accessibility (Counseling) 2500 College Drive Rm#1227 Rock Springs, WY 82901 (307)382-1652 wellaccess@westernwyoming.edu
• Off campus resources and referrals are also available, including but not limited to: Center for Children and Families/YWCA Support and Safe House (307) 3526639 or 872-3250

This is a brief overview of the Title IX compliance policy and procedure which prohibits sexual misconduct, sexual assault, and discrimination. This policy and procedure can be found in its entirety at https://www.westernwyoming.edu/campus-safety/title-ix-commitment/index.php.

https://www.westernwyoming.edu/consumer-information/policies-procedures/5000/policy-5430b.php

Student Due Process: Academic Matters -
Policy 5430B
Western Wyoming Community College (the College) is committed to affording its students rights and privileges granted to them by federal, state and local laws. This procedure outlines the process by which students may present an issue pertaining to an academic matter, which in their opinion, warrants action. This includes the right to secure educational benefits and services.

If the basis of the claim is discrimination and/or harassment, based on federal or state civil rights laws, the student must file a grievance under Procedure 5420E. When a student wishes to file a complaint/grievance of this type, the student should fill out the reporting form found at: https://cm.maxient.com/reporting.php?WesternWyomingCC.The due process rights of any College student(s) involved in an academic infraction to the Code of Student Conduct involving student discipline shall be protected. When students have an appeal/complaint/grievance with a faculty member concerning instructional or academic issues, they shall follow this procedure to resolve the conflict. Non-academic student appeals/complaints/grievances are handled via procedures outlined in Policy 5430B.

Instructors of record have the authority to assign grades.

Procedure for Pursuing an Appeal/Complaint/Grievance
The student is urged to begin the process by first discussing the problem with the course instructor and trying to resolve it. If a satisfactory resolution cannot be reached, or if the student feels there is a communication barrier between the student and the instructor, the student must discuss the matter with the appropriate School Chair (in Outreach, with the coordinator). If the appeal/complaint/grievance is not resolved with the School Chair, the student may take the appeal/complaint/grievance to the Vice President for Academic and Student Affairs. The Vice President for Academic and Student Affairs will meet with the student and the instructor and, if appropriate, the School Chair, to try to resolve the appeal/complaint/grievance.

Time Limit
The student must submit a written statement of the student’s appeal/complaint/grievance to the School Chair or Vice President for Academic and Student Affairs no later than 45 calendar days after the end of the semester in which the event occurred. Students may not pursue appeals/complaints/grievances after this time limit.

Presentation of an Appeal/Complaint/Grievance to the Committee
If the student or the faculty member remains dissatisfied after meeting with the Vice President for Academic and Student Affairs, either may appeal to the Academic Grievance Committee. This Committee is the last step in this due process procedure. The Committee’s decision is final.

For up to fifteen days after the meeting with the Vice President for Academic and Student Affairs, the student or instructor may request in writing to the Vice President for Academic and Student Affairs a hearing before the Academic Grievance Committee, which should include their rationale for the meeting. This written request for a hearing should include the specific appeal/complaint/grievance and the requested remedy. Breaks between the fall, spring or summer semesters will not be included in this 15-day period.

The Vice President for Academic and Student Affairs will assemble the Academic Grievance Committee within five (5) business days unless there are extenuating circumstances. At this initial meeting, the Vice President for Academic and Student

Affairs will give to the Committee all available written materials pertaining to the appeal/complaint/grievance. At this meeting the Committee elects a Chair. Also, at this first meeting, the Committee will review the request for a hearing and determine if a hearing is warranted. If the Committee determines that a hearing is warranted, the Chair will set a date for the hearing and contact both parties. All information, lists of witnesses, statements and other relevant material must be submitted to the Chairperson by both parties no later than 2 weeks prior to the hearing. All parties will be informed if a hearing is not warranted based upon the information provided.

Any information regarding the appeal/complaint/grievance gathered by either party and submitted to the Committee as evidence must be made available to the other party. It is the Chairperson’s responsibility to see that both parties receive all pertinent information.

Academic Grievance Committee
The Academic Grievance Committee is a standing Committee available to students to provide an informal, but fair and prompt, forum for hearing students’ appeals/complaints/grievances about instructional or other academic issues. It has the authority to render decisions, including changing grades.

It is composed of three (3) students (currently enrolled in credit classes) and an alternate, appointed by SGA at the beginning of each academic year for one-year terms; three (3) faculty members, one elected each spring semester to serve for the next three academic years by the Senate; and one (1) professional or administrative member of Student Affairs appointed by the Vice President for Academic and Student Affairs.

Appointing Alternates
For any of these positions, alternates can be appointed for any of the following reasons:

• If the student or instructor believes that a particular Committee member might have a conflict of interest, either party may request in writing that this member be excused and an alternate will be appointed.
• A list of Committee members will be submitted to both parties (instructor and student(s)). Either party has 5 days to submit a written request for replacement of Committee members to the Vice President for Academic and Student Affairs.

If one of the Committee members is unavailable, an alternate will be appointed. Should alternates be necessary, the timelines will be extended until all are appointed and the parties notified of the extension with a new timeline identified. Based upon the availability of the committee members, every effort will be made for the committee to meet within five (5) to ten (10) business days after all alternates are appointed. At the first meeting a Chairperson will be chosen from the three faculty by a majority vote of all Committee members.

The following offices will appoint alternates when necessary: The Chair of the Senate or next available officer will appoint alternates for faculty members, the Vice President for Academic and Student Affairs for the Student Affairs Committee member, and the SGA President or next available student officer for student alternates. In the event no SGA officer is available, the student alternate will be appointed by an SGA advisor.

Committee Hearing Proceedings
All members of the Committee must be present in order to conduct the hearing. Both the student and the instructor, or their representative, must be present either in person or via teleconference. Attendance is limited to those invited by the faculty members or student(s), unless both parties agree to have an open hearing.

The student and/or instructor may choose to have legal counsel or another advisor present at the hearing. If either party chooses to have legal representation, the College’s legal counsel will also be present. The hearing will be recorded electronically. The Chairperson will appoint someone to record the hearing. Either party may request an electronic copy of the proceedings.

The student and instructor, or their representative, can cross-examine any witnesses presented at the hearing. Members of the Academic Grievance Committee may also ask questions of either the student, the instructor or any representative or witnesses present. The hearing is the last opportunity either party will have to present their side of the grievance. After the hearing, no member(s) of the Academic Grievance Committee will accept additional information regarding the grievance from any source.

Decision of the Committee
Within ten (10) business days of the hearing, the Committee will present its decision in writing. The decision will include a finding of facts associated with the appeal/complaint/grievance, a decision, and a written rationale for the decision. This decision may include the changing of grades.

Consulting with the Committee, the Chairperson will prepare the rationale and include the important supporting and detracting factors in the case. The written decision must be signed by all Committee members who support the decision.

The Chairperson will send copies of this decision and its rationale to the student, the instructor, the School Chair, and the Vice President for Academic and Student Affairs. The Committee’s decision is final.

If the Committee agrees that a grade should be changed, the Chairperson will complete, sign and attach a change of grade form. This form will be filed with the Registrar’s office.

The Vice President for Academic and Student Affairs office will keep an official record of the appeal/complaint/grievance and the recordings, per Board Policy 3910H. Information, however, obtained from the complainant or other individuals may be exempt.

No one shall intimidate, threaten, coerce, discriminate or defame against any individual because they have made a complaint, testified, assisted, or participated in any manner in the grievance process.

Student Due Process: Non-Academic Matters - Policy 5430B
Western Wyoming Community College (the College) is committed to affording its students rights and privileges granted to them by federal, state and local laws. This procedure outlines the process by which students may present an issue pertaining to a non-academic matter, which in their opinion, warrants action. This includes the right to secure educational benefits and services.

If the basis of the claim is discrimination and/or harassment, based on federal or state civil rights laws, the student must file a grievance under Procedure 5420E. When a student wishes to file a complaint/grievance of this type, the student should fill out the reporting form found at: https://cm.maxient.com/reporting.php?WesternWyomingCC.

The due process rights of any College student(s) involved in an infraction to the Code of Student Conduct involving student discipline shall be protected.

Procedure for Pursuing an Appeal/Complaint/Grievance
Once a student has initiated an appeal with the appropriate College administrator or designee, written notice shall be given to the other party (e.g., if the accused student appeals, the appeal is shared with the complainant who may also wish to file a response), and then the Vice President for Academic and Student Affairs or designee will draft a response memorandum (also shared with all parties). All appeals and responses are then forwarded to the appeals officer or committee for initial review to determine if the appeal meets the limited grounds and is timely, as described below.
The original finding and sanction will stand if the appeal was not submitted to the Vice President within forty-eight (48) hours after the student was notified of the sanction and the decision is final. If the Vice President for Academic and Student Affairs deems that the appeal is justified, the documentation is forwarded for consideration. Because the original finding and sanction are presumed to have been decided reasonably and appropriately, the party appealing the decision must specifically cite the error(s) in the original determination on which the appeal is based. The ONLY grounds for appeal are as follows:

1. A material procedural or substantive error occurred that significantly impacted the outcome of the hearing (e.g. actual conflict of interest, substantiated bias, material deviation from established procedures); which must be explained in the written appeal; or

2. To consider new evidence, unavailable during the investigation or hearing that could substantially impact the original finding or sanction. A summary of this new evidence and its potential impact must be included in the written appeal, as well as the reasons the new evidence was not available during the original proceeding.

3. Excessiveness of the sanction. Disciplinary sanction imposed is grossly disproportionate to the violation(s) committed, considering the relevant aggravating and/or mitigating factors.

 

If the Vice President for Academic and Student Affairs or the Student Appeals committee determines that a material procedural or substantive error occurred, it may return the complaint to the Dean of Students or designee with instructions to reconvene to correct the error. In rare cases, where the procedural or substantive error cannot be corrected by the Dean of Students or designee in cases of bias, the appeals officer or committee may order a new hearing be held by a different individual acting in the place of the Dean of Students or designee. The results of a reconvened hearing cannot be appealed. The results of a new hearing can be appealed, once, on the two applicable grounds for appeals.

If the Vice President for Academic and Student Affairs or the Student Appeals committee determines that new evidence should be considered, it will return the complaint to the Dean of Students or designee to reconsider in light of the new evidence only. If the subject matter pertains to discrimination and/or harassment, the appeals officer or committee will return the complaint to the Title IX/EO Coordinator to reconsider in light of the new evidence only. The reconsideration of the Dean of Students, designee, or Title IX/EO Coordinator is not appealable.

This Appeal Process is also available in the Student Appeals Committee Handbook.

https://www.westernwyoming.edu/consumer-information/policies-procedures/5000/policy-5430c.php

Student Discipline: Academic Integrity -
Policy 5430C

Students charged with violating Western Wyoming Community College’s (the College) Code of Student Conduct are entitled to the following procedures. This procedure applies to all students, regardless of location or method of instructional delivery, e.g., campus-based, online, or concurrently/dually-enrolled. The College will work with the appropriate school district and administration to ensure student discipline of concurrently or dually-enrolled students is delivered per each entity’s policies and procedures.

Students are expected to observe local, state, and federal laws, and abide by College policies and procedures as established in respective College publications. There shall be specific disciplinary procedures defined for both “academic” and “non-academic” misconduct. When an offense occurs within the College’s jurisdiction, the College disciplinary process will go forward regardless of any criminal complaint that may arise from the same incident.

Electronic access to the Code of Student Conduct policy and procedure (5420A) shall be provided to students each semester, along with the Student Bill of Rights (Policy 5430A.) Students are responsible for reading and abiding by the provisions of the Code of Student Conduct.

Definitions
Code of Student Conduct: A document developed and published by the College which defines prescribed conduct of students.

Day: Refers to working day unless otherwise noted.

Jurisdiction: College jurisdiction applies to student conduct which occurs on or off campus, including while a student or organization is participating in College-sponsored activities such as study abroad and student travel programs. The College may adjudicate off-campus conduct when the continued presence of the student is likely to interfere with the educational process or the orderly operation of the campus; is likely to endanger the health, safety, or welfare of the College community; or the offense committed by the student is of such a serious nature as to adversely affect the student’s suitability as a member of the College community. The Code of Student Conduct shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending. In relevant cases, the student’s use of electronic media in violating a standard of conduct may be considered in the adjudication process regardless of where the electronic media originated.

Notice: Notices required to be given by this procedure are considered served upon the student when given by personal delivery, mailing by certified mail, or emailing the student to their official College email address requesting a delivery receipt notification. If notice is mailed, the student shall be given three (3) additional days to respond.

Preponderance of Evidence: The evidence is sufficient to persuade a reasonable individual that the proposition is “more likely true than not. ”Student: All persons taking courses at the College, both full-time and part-time, pursuing both credit and non-credit courses, and those concurrently attending secondary institutions and the College.

Preponderance of Evidence: The evidence is sufficient to persuade a reasonable individual that the proposition is “more likely true than not.”

Title IX Coordinator(s) and Title VI and VII Coordinator(s) (EO Coordinator): The employee(s) designated by the College President to oversee all civil rights complaints.

Vice President for Academic and Student Affairs or School Chair: The individual designated by the College President to administer student learning and be responsible for this procedure. The Vice President for Academic and Student Affairs or School Chair may delegate student discipline regarding academic misconduct to another individual (designee).

A listing of violations of the Code of Student Conduct that warrant initiation of the Student Discipline procedure is located in President’s Procedure 5420A. The due process rights of any student(s) involved in an infraction of the Code of Student Conduct that has resulted in disciplinary action will be protected, and detailed information may be found in Policy 5430B – Student Rights: Due Process and President’s Procedure 5430B – Student Due Process: Academic Matters and/or President’s Procedure – Student Due Process: Non-Academic Matters. Appeals for sexual assault and other crimes listed in Policy 5420E will be processed through procedures listed in that policy.

Academic Misconduct
Any student suspected of academic misconduct, outlined in the Code of Student Conduct Procedure 5420A, will be subject to the investigative and disciplinary process outlined below. Students retain the right of due process and, therefore, may appeal the decision through the Student Due Process: Academic Matters Procedure 5430B.

All cases of academic dishonesty are initially handled at the discretion of the instructor. If an instructor determines that a student has engaged in academic dishonesty, the instructor can determine an appropriate consequence. These consequences may include:

• 
  Assigning the student a grade of “F” for the assignment in question,
• Assigning the student a final grade of “F” for that course and dismissing the student from the course.
•  

A student may also be dismissed from a program. This consequence is limited to programs, such as the health sciences, where students deal with the safety and well-being of patients and that have specific rules and procedures related to dismissal included in the program’s student handbook. If the program’s student handbook allows dismissal from a program for engaging in academic dishonesty, a student may be dismissed.

Students who have engaged in academic dishonesty more than once may be expelled from the College. Faculty are strongly encouraged to report instances of academic dishonesty through the College reporting form. https://cm.maxient.com/reporting.php?WesternWyomingCC.

Process for Handling Alleged Violations of Academic Integrity

A. Level One Offenses These are offenses the instructor determines are not severe and can be addressed informally with the student(s) involved. The assignment grade does not put the student in any danger of failing the class.

Process
1. An instructor has reason to believe that a student has violated academic integrity.

2. The instructor requests an informal meeting with the student to discuss the details of the alleged violation. The instructor provides the student with the “Report of Alleged Violation of Academic Integrity” form.

3. If, after completing the informal meeting with the student, the instructor believes there is a preponderance of evidence the student violated the Code of Student Conduct, the instructor imposes a sanction(s). The student has the right to appeal the instructor decision.

4. The instructor informs the student in writing that they have five (5) business days to meet with the School Chair/designee if they wish to appeal the sanction for the violation, once determined. All appeals must be in writing. If appealed, the School Chair’s/designee’s decision is final. The School Chair /designee will notify the instructor of the outcome.

5. The instructor will not assign a sanction until after meeting with a student, the appeal process has been exhausted, or ten (10) business days have expired.

6. The instructor informs the Vice President of Academic and Student Affairs in writing of the situation and the resulting sanction or action. The Vice President of Academic and Student Affairs determines if additional sanctions are necessary under other portions of the Code of Student Conduct.

7. In cases where the student declines to discuss the matter or attend a meeting with the instructor, or is unavailable for more than ten (10) business days, the instructor shall make a determination as to whether a violation of academic integrity has occurred and the appropriate sanction.

In some instances for on-line students, the meeting/process may occur in a manner other than face-to-face.

B. Level Two Offenses

These are offenses more serious in nature. The instructor assigns an “F” as a course grade or an “F” on an individual project or assignment that carries sufficient points to result in the eventual failure of the course.

Process
1. An instructor has reason to believe that a student has violated the Code of Student Conduct.

2. The instructor requests an informal meeting with the student to discuss the details of the alleged violation. The instructor provides the student with the “Report of Alleged Violation of Academic Integrity” form.

3. If, after completing the meeting with the student, the instructor believes there is a preponderance of evidence that the student violated academic integrity, the instructor will inform the student of their intention to assign a failing grade or failure of the class and explain why that is the appropriate action to be taken. At that time, the student has the right to appeal the instructor decision.

4. A letter will be sent to the student informing them of the process to appeal the failing grade sanction. The student should continue to attend class until the appeal is resolved and the student should continue to engage fully in the class by submitting assignments, participating in discussions, taking exams, etc. The instructor will inform the student that they have five (5) business days to a) meet with the School Chair /designee and b) file an appeal for the failing grade sanction with the Vice President of Academic and Student Affairs. All appeals must be in writing.

5. In cases where the student declines to discuss the matter or attend a meeting with the instructor, or is unavailable for more than ten (10) business days, the instructor shall make a determination as to whether a violation of academic integrity occurred and assign the failing grade or failure of the class.

6. The instructor will not assign a sanction until after meeting with a student, the appeal process has been exhausted, or ten (10) business days have expired.

Student Discipline: Non-Academic -
Policy 5430C
Students found to be in violation of Western Wyoming Community College’s (The College) Code of Student Conduct may appeal the decision through the following procedure. This procedure applies to all students, regardless of location or method of instructional delivery, e.g., campus based, online, or concurrently/dually-enrolled. The College will work with the appropriate school district and administration to ensure student discipline of concurrently or dually enrolled students is delivered per each entity’s policies and procedures.

Students are expected to observe local, state, and federal laws and abide by College policies and procedures as established in respective College publications. There shall be specific disciplinary procedures defined for both “academic” and “non-academic” misconduct. When an offense occurs over within the College’s jurisdiction, the College’s disciplinary process will go forward regardless of any criminal complaint that may arise from the same incident.

Electronic access to the Code of Student Conduct policy (5420A) and procedure shall be provided to students each semester, along with the Student Bill of Rights (Policy 5430A.) Students are responsible for reading and abiding by the provisions of the Code of Student Conduct.

Definitions
Code of Student Conduct: A document developed and published by the College which defines prescribed conduct of students.

Day: Refers to working day unless otherwise noted.

Jurisdiction: College jurisdiction applies to student conduct which occurs on or off campus including while a student or organization is participating in College-sponsored activities such as study abroad and student travel programs. The College may adjudicate off-campus conduct when the continued presence of the student is likely to interfere with the educational process or the orderly operation of the campus; is likely to endanger the health, safety, or welfare of the College community; or the offense committed by the student is of such a serious nature as to adversely affect the student’s suitability as a member of the College community. The Code of Student Conduct shall apply to a student’s conduct even if the student withdraws from school while a disciplinary matter is pending. In relevant cases, the student’s use of electronic media in violating a standard of conduct may be considered in the adjudication process regardless of where the electronic media originated.

Notice: Notices required to be given by this procedure are considered served upon the student when given by personal delivery, mailing by certified mail, or emailing the student to their official College email address requesting a delivery receipt notification. If the notice is mailed, the student shall be given three (3) additional days to respond.
Preponderance of Evidence: The evidence is sufficient to persuade a reasonable individual that the proposition is “more likely true than not.”

Student: All persons taking courses at the College, both full-time and part-time, pursuing both credit and non-credit courses, and those concurrently attending secondary institutions and the College.

Title IX Coordinator(s) and Title VI and VII Coordinator(s) (EO Coordinator): The employee(s) designated by the College President to oversee all civil rights complaints.

Dean of Students: The individual designated by the College President to be responsible for administering the College’s Code of Student Conduct and this procedure. The Dean of Students may delegate student discipline to another individual (designee).

A listing of violations of the Code of Student Conduct that warrant initiation of the Student Discipline procedure to commence is located in President’s Procedure 5420A. The due process rights of any Western student(s) involved in an infraction of the Code of Student Conduct that has resulted in disciplinary action will be protected and detailed information may be found in Policy 5430B – Student Rights: Due Process and President’s Procedure 5430B.1 – Student Due Process: Non-Academic Matters or President’s Procedure 5430B.2 – Student Due Process: Academic Matters. Appeals for sexual assault and other crimes listed in Policy 5420E will be processed through procedures listed in that policy.

Step 1. Preliminary inquiry.
The Dean of Students conducts a preliminary inquiry into the nature of the incident, complaint or notice, the evidence available, and the parties involved. This review takes various forms based upon the nature of the incident. The preliminary inquiry may lead to:

• A determination that there is insufficient evidence to pursue the investigation. The situation will be documented and on file in the appropriate administrator’s office;
• An informal or administrative solution that is acceptable to all parties;
• A more comprehensive investigation;
• Referral to the formal non-academic appeal process (Procedure 5430B).

When a student’s conduct is severe enough, the Dean of Students, the Vice President, the College President, or designee will require the student’s immediate removal from the College. The student retains their due process rights to proceed through the conduct process from off campus.

Step 2, if necessary.
A more thorough Investigation. Possible resolution and/or action against a student could possibly occur at this stage.

Step 3, if necessary.
Formal Hearing by the appropriate appellate body. This would be the Student Appeals Committee for non-academic issues.

Step 4. Notification of Outcomes.
The outcome of a campus action is part of the educational record of the responding student and is protected from release under the Family Educational Rights and Privacy Act (FERPA). As allowed by FERPA, when a student is accused of a policy violation that would constitute a “crime of violence” or forcible or non-forcible sex offense, the College will follow FERPA and state law requirements for informing the alleged victim/party of the results of any investigation or hearing. https://studentprivacy.ed.gov/ferpa#0.1_se34.1.99_133  (Policy 5420E) In the case of “a crime of violence” or sex offense, the responsible student’s transcript may be notated (Policy 5420F).

Procedures for Non-Academic Misconduct Complaints
The College strictly prohibits all acts of non-academic misconduct. When students are accused of having engaged in non-academic misconduct, the College may, depending on the facts alleged, issue interim safety measures and/or other accommodations prior to the resolution of the complaint. Such interim safety measures include, but are not limited to, issuing No Contact orders between the parties, altering an individual’s work or class schedule or a student’s on campus housing assignment, or placing a student accused of non-academic misconduct on an interim suspension.

The College will investigate all reported allegations of non-academic misconduct and may take appropriate remedial action even if the person allegedly subject to the misconduct or the Complainant does not wish to pursue a formal complaint. Non-academic misconduct by or against a student may be investigated by the College whether it is alleged to have been committed on or off campus.

All alleged violations of non-academic policies and procedures will be referred to the Dean of Students’ office. Any alleged violation should be reported as soon as possible after the violation occurs. Upon violation of any of the provisions of the Code of Student Conduct during class or other College activity, College faculty and staff may remove the student from the class or other College activity for the remainder of that class/activity period and shall promptly notify the Dean of Students as to the action taken and the reason(s) therefore. Upon submission of the alleged violation to the Dean of Students, the following procedures will apply.

For behavior for which a sanction other than suspension, dismissal or expulsion may be imposed, after referral to the Dean of Students or designated Hearing Officer an investigation by the Hearing Officer will provide

• 
  Oral or written notice of the charges against the student within five (5) days.
• An opportunity for the student to admit or deny the allegations in conference with the Dean of Students or Hearing Officer. If the student denies the allegations, the student is entitled to an explanation of the evidence against the student and will be given an opportunity in the conference to rebut the charges.
• As a result of the investigation and conference with the student, any of the following actions may be taken:
• 
  The charges may be dismissed as unfounded or for lack of evidence.
• 
  The student may admit responsibility for violating the Code of Student Conduct and a sanction will be imposed; or
• 
  The Dean of Students or Hearing Officer will deem the student responsible for Code of Student Conduct violations, based on a preponderance of the evidence, and an appropriate sanction will be imposed.
•  

Behavior that may result in suspension, dismissal or expulsion is referred to the Dean of Students. After any investigation by the Dean of Students or designated Hearing Officer, the Hearing Officer will schedule a Student Appeals Committee hearing date to occur within ten (10) days of imposition of any interim suspension. the Dean of Students or the designated Hearing Officer will provide:

• Written notice of the charges against the student;
• Written notice of the date, time and place of Student Appeals Committee hearing;
• An opportunity for the student to personally participate in the Student Appeals Committee hearing and to admit or deny the charges against the student. If the student admits the charges, discipline will be imposed. If the student denies the charges, the student will be entitled to:
• An explanation of the evidence against the student;
• The right to question witnesses in a manner determined by the Dean of Students or the Student Appeals Committee;
• The right to examine, in advance of the hearing, documentation submitted relating to the charges;
• The right to present a defense at the hearing;
• The student may call their own witnesses and present relevant information or documentation;
• The student may have legal counsel, or another advisor, present at the hearing. If the student chooses to have legal counsel, it will be at their own expense.
• A recording of the hearing shall be made. The recording is College property.
• As a result of the investigation and hearing, one of the following actions may be taken:
• The charges may be dismissed as unfounded.
• The student may admit responsibility for violating the Code of Student Conduct and appropriate sanctions may be imposed.
• The Student Appeals Committee will deem the student responsible for Code of Student Conduct violations based upon a preponderance of the evidence and appropriate sanctions may be imposed.
• The student will be notified of the discipline imposed, either orally following the hearing or sent in writing within five (5) working days of the hearing.
•  

Conduct Sanctions
One or more of the following sanctions may be imposed upon any student(s) for violations of the Code of Student Conduct. Including but not limited to:

1. Verbal warning: Verbal notice that the student has violated the College policies.

2. Written warning: An official written notice that the student has violated the College policies and that more severe conduct action will result should the student be involved in other violations while the student is enrolled.

3. Restitution: Compensation for damage caused to College or any person’s property.

4. Fines

5. Community/College Service

6. Loss of Privileges

7. Confiscation of Prohibited Property

8. Behavior requirements: Includes, but not limited to, seeking academic advice, personal counseling, or substance abuse screening. Students may also be required to write a letter of apology.

9. Educational Program: Attend or participate in a program related to the violation.

10. Restriction of Visitation Privileges (primarily to on-campus housing)

11. Involvement/Eligibility Restrictions

12. Housing Probation

13. Housing Eviction

We make every attempt to provide services that support your academic efforts.

College and Career Readiness
Phone: 307-382-1829
Email: learning@westernwyoming.edu

Western offers a full range of services designed to help students succeed in their college level courses, earn their high school equivalency, improve their English language skills, or prepare for Citizenship.

College and Career Readiness (non-credit courses) 307-382-1829 see link College & Career Readiness | Western Wyoming Community College or email learning@westernwyoming.edu for more details

• 
  All courses have a $20.00 material fee each year.
• Free High school equivalency test preparation classes and testing are available for students wanting to obtain a High School Equivalency Certificate. Classes are offered mornings with open labs in afternoons. Basic brush up skills instruction is also available.
• Free Four-week pre- citizenship class is available each spring for individuals interested in becoming citizens of the United States, if there is enough interest for the class by Feb 12th, 2026.
• Free English as a Second Language (ESL) classes are available both day and evening for non-native speakers.
•  

Wellbeing & Accessibility Center
Western Wyoming Community College is committed to support and empower students for personal, social, and academic success. As part of this commitment, the college provides short term counseling services in a professional, private, and confidential setting, at no cost, to all credit seeking students who wish to address any potential obstacles or barriers to their success at college. Online services are also available through the UWill platform as well as 24/7 crisis services.

College mental health services will operate in accordance with all applicable laws and regulations including but not limited to Americans with Disabilities Act, Health Insurance Portability and Accountability Act (HIPAA), Family Educational Rights and Privacy Act of 1974 (FERPA), and Wyoming Mental Health Professions Licensing Board rules and regulations as outlined in the Mental Health Professions Practice Act W.S 3-38-101 through W.S. 33-38-113.

The following services are available to all full-time and part-time students:

• Personal counseling
• Accommodations for students with documented disabilities
• Crisis intervention
• Academic advising
• College success skills
• Host family program for international students
• Prevention and education
• Alcohol/drug education and remediation program
• Workshops, seminars, and presentations upon request
• Relaxation room
• Various classes and coursework
• Referrals, both on-campus and within the community
• YOU@Western online wellness resource. Check your student portal and click on the icon.
•  

For more information or assistance, please call or walk-in to the Office of WellBeing & Accessibility, Room 1227, 382-1652.

Student Government Association (SGA)
Part of the overall college experience is participation in extracurricular activities. A variety of events are sponsored by the Student Government Association (SGA) each year for the education, enjoyment and personal relaxation of our student population. The type of events offered each year depend on the makeup of the student population as well as the personalities of the members of SGA. SGA has a great deal of control over which activities are scheduled each year. Some of the events which took place during the past years are dances on a regular basis, speakers, concerts, talent shows, comedy shows, casino nights, laser tag, hypnotists, mentalists, escape artists, and much more.

Students are also active in the governance of the institution. Most major college committees have a student representative and student input is solicited in many major policy decisions. SGA is much more than a simple social organization. Active caring students are needed to make SGA a successful governing body.

The SGA budget is formed from student fees. This budget allows SGA to provide events, opportunities, and club funds for students. SGA has allocated monies for speakers on-campus, for drama and journalism programs, for the purchase of checkout recreational equipment, for leadership training programs, and for a variety of social and cultural events. SGA members are required to participate in weekly meetings, serve on committees, plan and execute events, and represent the student body. Successful completion of these responsibilities will result in a scholarship each semester.

Student Organizations
To be considered an official student organization on-campus, a group should fulfill the following requirements as outlined by SGA (the Student Government Association) of Western.

1. Fill out the Online Club Chartering Request.

2. Attend the next regularly scheduled Wednesday meeting.

SGA will approve or deny the formation of a club during the regularly scheduled Wednesday SGA Meeting in which the charter is submitted. The benefits of being a chartered organization under SGA are two fold: 1) the organization has access to college facilities and equipment and 2) the organization can ask SGA for funds for club activities and events (please review SGA By-Laws for more information.)

Active Clubs

• 
  Art Club
  Association of Non-Traditional Students (ANTS)
  Be-LeGIT Club
  Book Club
  Cultural Connections Club
  Engineering Club
  E-Sports Club
  Latter-Day Saints Association (LDSSA)
  Mountain Biking Club
  Psychology Club
  Radio Club
  Skills USA
  Stampede Club
  Student Nurses Association (SNA)
  Veteran’s Club
  Western Wyoming Tech Club

Choose your own and get started!

Intramural Programs
Western has a full intramural program which includes volleyball, basketball, flag football, tennis, game room activities, swimming pool activities, video game activities and other sports upon demand. Details on these activities are available on the Student Life campus calendar. In order to be eligible to participate in intramurals, a student must be enrolled in at least a one credit class at Western or be a member of the staff.

We Need You
Every student who is taking at least one credit course is a member of the student body at Western Wyoming Community College during the semester(s) of enrollment. The purpose of SGA is to:

• 
  Provide meaningful educational, vocational, cultural, social, and service activities for students.
• Coordinate SGA sponsored student activities.
• Provide communication and opportunities for interaction between the students administration and faculty as well as the community.
• Represent students on any issues arising in the academic community wherein student interest is involved.
• Provide monetary support for student activities through a student activity fee levied by the Board of Trustees of Western Wyoming Community College.
•  

Student ID Card...
A student ID card is issued after registration to each credit student. This card is good for the Fall, Spring and Summer semesters, and gives all credit students the following privileges as long as he/she remains a student:

• 
  Free attendance at college athletic events (regular season).
• Attendance at SGA-sponsored activities and functions.
• Equipment checkout and use of the game room.
• Certain library and other use privileges.
• Use of the swimming pool.
• Meal Plan
• Housing Access (housing students only)
• The card can also sometimes be used for discounts and other services at local businesses.
•  

Students who live on campus will obtain their student ID cards on Housing Check-in Day from the Dean of Students Office. Student who live off campus can obtain their student ID cards from Mustang Central. Contact these offices with questions about the cards.

The Children’s Center, located next to the Aquatic Center is a spacious, modern facility. Childcare is available during the day to children of any parent taking classes at Western. The Center is also available for faculty, staff, and the community members, based on availability. The Children’s Center operates according to the Academic Calendar, and is available fall, spring, and summer semesters.

Students and faculty/staff are charged discounted rates, and community members pay a rate competitive with other community childcare facilities.

Two-year-old children may begin attending the Bunnies class on their second birthday, based on availability. Bears must turn three and Turtles must turn four on or before August 1, 2024. Bears and Turtles must be potty trained. Each class is staffed by degreed teachers and qualified paraprofessionals. Parents are asked to fill out a registration packet and will be invited to Procare, a communication app for parents and teachers which will allow parents to sign their children in and out and receive information throughout the day about their child’s activities. Parents must provide a copy of their child’s immunization records.

In addition to serving the parents of young children, the Center provides observation and field experience for a variety of schools on campus, including nursing, education, and psychology. Not only does the Children’s Center maintain a high-quality care and education experience for the children who are served, it also provides practical opportunities for Western students.

The bookstore is located on the first floor next to the pendulum. Bookstore hours are from 7:50 AM - 6:00 PM on Monday when classes are in session and 7:50 AM–5:00 PM Tuesday through Friday. During the first week of each semester, the bookstore is open in the evening Monday - Thursday.

When books are purchased, you will be asked to keep your cash register receipt. This is your proof of purchase. Should a book need to be returned, bring it back to the bookstore before the last return date published on the return policy sheet. You MUST have your cash register receipt and the book must be absolutely clean and in resalable condition.

Order or reserve textbooks online at Western Wyoming Community Collegebookstore.com. Textbooks can be reserved
online four weeks prior to fall and spring semester. Selected titles are available for
rental each semester.

Book buybacks are held once a semester during finals in May and December. Posters
will be placed throughout the campus informing students of the actual dates.
The Western Bookstore can be contacted at 307-382-1673.

Western Wyoming Community Collegebookstore.com

Library Help Desk: 307-382-1700
Fax: 307-382-7665
https://www.westernwyoming.edu/student-life/campus-amenities/hay-library/index.php

Fall & Spring Semester Hours:
Monday – Thursday 7:30 am – 10:00 pm
Fridays 7:30 am – 4:00 pm
Saturdays 1:00 pm – 5:00 pm

Summer Semester Hours:
Monday – Thursday 7:00 am – 10:00 pm

Hours vary during the intersemester periods, seasonal breaks, and holidays. Hours are extended during finals.

Hay Library subscribes to the principles outlined in the American Library Association’s Library Bill of Rights. It is the responsibility of the librarians and all faculty selecting materials to ensure that diverse points of view are represented in the collection and that materials are not proscribed or removed because of partisan or doctrinal disapproval.

The Hay Library develops and maintains materials for the use of students, faculty and staff, and community members. The library collections include about 33,000 books, approximately 112 periodical subscriptions, and over 3,000 audio visual items. Hay Library also subscribes to various online databases and eResources including a collection nearly 1 million ebooks. WYLDCAT (Wyoming Library Database) is the online, statewide, library materials catalog. WYLDCAT provides access to more than a million titles in over 80 Wyoming libraries. Library users can locate and reserve books, renew items and place ‘interlibrary loan requests’ with a simple click.

Anyone with a library card issued in Wyoming can check out materials from Hay Library. The loan period for students and community members is 4 weeks for most books. The loan period for faculty and staff is for the duration of the semester, up to 16 weeks. Access to Hay Library databases and eResources is only available to Western students, faculty, and staff. To access online library collections and databases log into MyWestern, and click on the library icon. All Wyoming residents have access to databases and eResources through their local public library, or through the Wyoming State Library, www.gowyld.net.

In 1969 the Hay Library was designated as a selective federal depository and serves the citizens of Wyoming by selecting relevant materials printed by the Government Printing Office. The depository collection contains approximately 26,000 publications in print, microform, and digital formats. Government documents are searchable in the WYLDCAT catalog.

The library is open for use to everyone although use by Western students is given top priority. A total of 12 private study rooms are available and may be reserved upon request. Three of the study rooms are installed with interactive touchscreen computer/whiteboards, and can accommodate a group of 3-4 people. The Library Instruction Room, with it’s large computer screen and many tables, or the Meadow Room with its large sofa and conference table, may also be reserved. One room is designated for silent study and has enclosed privacy chairs. Free WIFI is available throughout the library.

Peer Tutoring & Writing Center
307-382-1734
https://www.westernwyoming.edu/student-life/campus-amenities/peer-tutor-center.php

Fall & Spring Semester Hours:
Hours vary by semester. Check website for the latest information.

Tutoring is available for most general education courses through the Peer Tutor Center on campus, with zoom options for Outreach students. Additionally, we are pleased to offer both in-person and online Writing lab hours. Hours are posted each semester online at Tutoring and Writing Center | Western (westernwyoming.edu), as well as on the Peer Tutor bulletin board on campus. The Peer Tutor and Writing Center is located on the second floor next to Hay Library and is a free resource. Appointments can be made in-person, by phone, by emailing testproctor@westernwyoming.edu, or with the Penji app: https://web.penjiapp.com/schools/western-wyoming

Testing Center
307-382-1701

Fall & Spring Semester Hours:
Monday – Friday 9:00 am – 4:30 pm

Summer Semester Hours: by appointment

The Testing Center is located on the second floor between the 2nd floor pendulum area and Hay Library. Testing must be scheduled at least 24 hours in advance. Appointments can be made in-person, by phone, by emailing testproctor@westernwyoming.edu, or with the Penji app: https://web.penjiapp.com/schools/western-wyoming

Application for Graduation
All students applying for graduation should submit an application for graduation with Mustang Central. The purpose of this procedure is to allow this office to check whether or not the student has satisfied all college requirements for graduation. Candidates have the option of meeting either the degree requirements listed in the catalog under which they first registered – as long as there has been continuous attendance – or as listed in the current catalog.

Applications may be completed through the MyWestern student portal. Go to the Self-Service Menu, select My Academic Planning, then select Apply for Graduation.

A program evaluation (also called degree audit) must be reviewed with your advisor, prior to applying for graduation.

Fall 2025 = November 1
Spring 2026 = March 1
Summer 2026 = May 1

There are a variety of financial aid options available to help students meet educational expenses and many Western students receive some form of aid. Generally, there are two categories of aid available:

Aid Based on Assessed Need
The Free Application for Federal Student Aid (FAFSA) form must be completed each year in order to determine eligibility for federal student aid. Awarding federal aid can be a lengthy process and students should plan accordingly.

Aid Based on Academic Performance or Special Ability
Usually funded by Western, the WWC Foundation, State of Wyoming, or a combination of these sources.

April 1 - Financial Aid Priority Date
Western has a priority deadline of April 1 for the FAFSA for the upcoming academic year which begins late in August (or early June if you are attending the Summer semester). Students who have a complete financial aid file prior to the deadline get the first opportunity to receive available monies.

Two General Sources of Aid
Federal Aid Programs
Federal student aid consists of grants such as the Pell, SEOG, and loans such as Federal Direct subsidized, unsubsidized, PLUS, as well as Federal work study.
Failure to meet academic standards will result in financial aid being placed in a warning or suspension status and repayment of funds received may be required.

Institutional Aid
Academic scholarships; activity and ability grants; student employment programs; and WWC Foundation civic grants.

In most cases, students receive a combination of aid to assist in meeting their educational costs. Once the aid is awarded, students must meet the financial aid standards required for the type of aid received.

Veteran’s benefits can be utilized at Western. Generally, eligible veterans can use this program if they are enrolled in a VA approved education program. Monthly benefits are determined according to the number of hours in which the student is enrolled, and the education benefit the student is qualified for. Students must apply online for their benefits, and may have to certify their attendance on a monthly basis. Assistance may be obtained from Western’s Financial Aid Officer.

The College Catalog offers a complete breakdown of various scholarships, grants, loans, and work study options. Applications and additional information are available from the Mustang Central Office or online at www.westernwyoming.edu/aid.

Satisfactory Academic Progress Policy for Financial Aid Recipients
The Federal Department of Education (DOE) mandates the establishment and enforcement of a Satisfactory Academic Progress (SAP) Policy for all institutions participating in federal Title IV aid programs. Federal Title IV aid programs include: Pell, SEOG, Direct Student/ Parent Loans, and Work Study. The regulations require the measurement of cumulative GPA, rate of progression, and maximum time frame. A change of program does not reset the SAP calculation. Western students are considered to be making SAP if they consistently:
Western’s qualitative measurement

• 
  Maintain a cumulative GPA of at least 2.00
• Western’s quantitative measurement
• Complete 66.667% of attempted credits*
• Do not meet or exceed 150% of the program length. For example: 96 credits for Associate degree programs
•  

* Attempted credits are any credits for which the student enrolled, whether or not the student received federal financial aid. Attempted credits include withdrawn, incomplete, failed, and repeated courses. Transferred credits accepted by Western are included in the 96 credit hour maximum. The table below illustrates how graded courses impact Financial Aid SAP

Grade	Cumulative GPA	Attempted Credit	Completed Credit
A-F	Yes	Yes	Yes
I (incompleted)**	No	Yes	No
Repeats	Most Recent	Yes	Yes
W	No	Yes	No
Transferred and accepted by Western	No	Yes	Yes

 

** When completed OR the student receives an F grade due to failure to complete the coursework as required, the new grade is used to calculate SAP at the end of the student’s next semester of attendance. The updated letter grade is treated per the table above when SAP is recalculated.

Students are monitored for financial aid satisfactory academic progress (SAP) at the end of each semester of attendance. Students who are approaching maximum time frame (96 credits for associate degrees) and/or have less than 2.00 cumulative GPA and/or have completed less than 66.667% of attempted credits are given a Warning status.
Students with a Warning status are notified by e-mail that they are in danger of losing their financial aid eligibility and what they must do to maintain eligibility. Students are eligible for federal financial aid with a Warning status during their next semester of attendance. Students with a Warning status who reach or exceed the maximum time frame (96 credits for associate degree) and/or have less than a 2.00 cumulative GPA and/or have less than a 66.667% completion rate are no longer eligible for federal Title IV financial aid and any financial aid that requires SAP. These students receive a Max-Time or Unsatisfactory SAP status. Students are notified via MyWestern that they are not eligible for federal financial aid. The MyWestern includes information about how to regain eligibility and the appeal process.

Students on suspension may appeal in writing to the Financial Aid Department. It is the responsibility of the student to initiate the appeal 4-6 weeks prior to the start of the semester.

Students who have successfully corrected the deficiency must notify the Financial Aid director and submit grade transcripts for review. Reinstatement of aid will be subject to funds available at the time the completed file is revieWednesday

Students who transfer to Western with satisfactory progress standard problems will need to appeal for probationary funding eligibility.

A non-degree seeking student is, by definition, not considered to be in a degree program and is therefore, not eligible for financial aid.

Changes to any of the specific provisions regarding this policy may be made at any time, without publication, due to changes in Federal, State and/or Institutional Regulations or Policies. Questions should be addressed to the Financial Aid Department.

**NOTE: Many scholarship recipients are required to maintain higher standards than outlined in this policy. Students unable to maintain minimum acceptable standards should contact the Financial Aid Department.

 

Advisement
All financial aid recipients are required to use an advisor in preparing class schedules each semester. Inappropriate course selection is not considered a mitigating circumstance in failing to maintain academic progress. Each semester a degree evaluation is revieWednesday Financial aid is awarded based on coursework required for the degree program on file.

Appeals
Students who wish to appeal the loss of aid based on extenuating circumstances must do so in writing. They must also submit written documentation as verification of the circumstance. Grades, choice of major, previous academic history and other relevant data may be collected from advisors, instructors, counselors, etc., if it impacts the situation. The Financial Aid Review Board serves as a second level of appeal in circumstances warranting special consideration. Students can meet with the Review Board only once during their academic career at Western.

Course Audits
A student who audits a credit course may not use those hours to satisfy the number of enrolled hours. An audited course results in no academic credit earned and may impact eligibility for financial aid Grades Failing grades are computed into the earned GPA. Withdrawals initiated by the student or an instructor are processed as “W”s. Incompletes not changed to a letter grade the following semester become “F”s and are computed accordingly. Both withdrawals and Incompletes are counted toward the total number of attempted and earned credit hours, and recipients who do not successfully complete the required number of credit hours are ineligible for continued funding. Courses for which the student receives an incomplete in one semester may not be used to meet the incremental progress requirement in any subsequent semester.

Non-Credit Courses
Recipients enrolling in a non-credit course for continuing education or community service may not use those classes to meet satisfactory progress. In addition, these classes are not eligible for financial assistance.

Remedial Courses
Students receiving the Hathaway Scholarship need to be aware that remedial coursework does not count toward the number of hours required for the Hathaway Scholarship and the Hathaway Scholarship cannot be used to fund remedial coursework. Remedial coursework that falls within an eligible program is eligible for federal aid and counts towards a student’s federal aid enrollment status. Any remedial coursework attempted that exceeds a total of 30 remedial credits is not eligible for federal funding and thus cannot be counted toward student enrollment for Federal Student Aid.

Open Entry/Exit Courses
Aid recipients who enroll in this type of course are not excused from completing the required number of credits for which they are funded each semester.

Repeats
A student who elects to repeat a course that they have successfully completed, may do so only once to satisfy academic progress guidelines and receive funding. Federal Student Aid can be used to pay for a class that was not completed successfully and is needed for graduation.

If a student elects to repeat a class that was successfully completed in order to meet satisfactory academic progress guidelines or in an attempt to satisfy a program requirement or obtain a better grade. Federal Student Aid can be utilized to pay for repeating the course only once.

Financial Aid has the right to refuse aid to students who abuse the inclusion of repeat course to obtain funding.

Total Withdrawal
A student who withdraws totally after being disbursed any financial aid may be required to repay these funds. A student who withdraws totally prior to receiving aid, may have forfeited their right to receive aid. Students earning all “F” grades may be required to repay financial aid funds. In addition, student loan borrowers must participate in an exit interview.

Financial Aid Review Board
Western’s Financial Aid Review Board is available to hear requests for special circumstance appeals which the Director of Financial Aid has denied or has referred to the Review Board. Students are required to appear in person before the Board and can do so only one time during their academic career at Western. Students must represent themselves at these appeals, and may not invite a 3rd party (unless it is necessary for ADA accommodations).

Western offers four different Residence Halls with a variety of styles and floor plans to suit every taste! From social, suite-style rooms to more private apartments, Western provides each student with a comfortable home away from home. Living on campus gives you opportunities to make new friends and enjoy new experiences every semester. Western provides a robust Residence Life program that gives our students the opportunity to continue learning outside of the classroom.

For more detailed information regarding the residence halls at Western, visit www.westernwyoming.edu/housing.

Western has organized its housing program to accomplish the following:

• Administer housing services that are beneficial to the student’s academic, physical, emotional, and social development.
• Personalize the institutional processes and agencies to assist students to expand their acquaintance and knowledge of other persons or groups.
• Structure productive, secure and pleasant environments.
• Disseminate knowledge and encourage growth in those areas of human development ordinarily not included in the formal curriculum.
• Provide, via a well-trained housing staff mature role model behaviors that are consistent with the objectives of higher education in a democratic society.

Housing Options...

Style	Semester Cost
Ground Level Suite	$1,660
Rocky Mountain Suite	$1,660
Rocky Mtn. Semi-Private	$1,900
Two Bedroom Apartment	$1,945
One Bedroom Apartment	$2,310
Private Bedroom Apartment	$2,860

 

Residence Hall Security
The on-campus housing area prides itself in having an excellent, state of the art, security system with a minimum of restrictions or inconvenience to the student resident. The well-lit residence hall area is monitored by trained RAs (resident assistants) and one Coordinator of Housing as well as Protective Services personnel. With campus staff, RAs and Protective Services staff there is always assistance available for students. All residence halls doors are locked 24 hours a day, accessible only by using access cards issued at check-in.

Meal Plan Rates and Options

Plan A:
225 meals/semester
Plus $225 Dining Dollars
Fall/Spring = $1931/semester

Plan B:
175 meals/semester
Plus $175 Dining Dollars
Fall/Spring = $1803/semester
Plan C:

75 meals/semester
Plus $75 Dining Dollars
Fall/Spring = $867/semester

 

How Do Meal Plans and Dining Dollars (DDs) Work?

 

• Meal Plans allow for 225, 175 or 75 meals per semester in Mitchell’s Dining Hall.
• Dining Dollars can be used at T-Rex Grill or Mitchell’s Dining Hall.
• Dining Dollars transfer from Fall to Spring semester, IF, you purchase a Spring meal plan; otherwise, the DD balance is forfeited. All DDs must be used by the last day of the semester.
  All housing residents with under 30 completed credits must purchase an A or B meal plan regardless of what style room they live in. Also, all residents living in non-kitchen style suite units must purchase an A or B meal plan. Residents with over 30 completed credits living in apartments are required to purchase at least a C Meal Plan.
•  

Opening and Closing Information
Please pay special attention to the following dates when Mitchell’s WILL NOT be serving during the 2025-2026 academic year:

Mitchell’s Dining Hall is open during holidays EXCEPT for the following:

• 
  Thanksgiving – November 22-29
• Winter Break – December 13-Jan 17
• Spring Break – March 21-28
• Summer Break – Beginning May 15
•  

Mitchell’s will open for meal plan use on August 15, 2025 for Fall Semester. The last serve day will be December 12, 2025 for Fall Semester. Mitchell’s will open for meal plan use on January 18, 2026 for Spring Semester. The last serve day will be May 15, 2026 for Spring Semester.

T-Rex Grill is closed during college observed holidays:

• Labor Day – Sept 1, 2025
• Thanksgiving - Nov 26-28, 2025
• Winter Break - Dec 18, 2025-Jan 2, 2026
• MLK Day - Jan 19, 2026
• Spring Break – March 25-27, 2026
• Memorial Day - May 25, 2026

Mitchell’s Dining Hall Hours:

Monday-Friday
Breakfast....7:30 AM – 9:00 AM
Lunch........11:00 AM – 1:00 PM
Dinner..........5:00 PM – 7:00 PM

Saturday
Brunch......12:30 am – 1:30 pm
Dinner.........5:00 pm – 6:00 pm

Sunday
Dinner........5:00 pm – 6:00 pm

T-Rex Grill Hours:

Monday–Thursday:

7:00 am – 5:00 pm

Friday:

7:00 am – 3:00 pm

Hours are subject to change during Summer Semester

Additional Important Information
A meal plan can be adjusted down during the first three days of class only and subject to proration and only if the dining dollar balance can be transferred to the new plan. Any disruptive behavior occurring in Mitchell’s Dining Hall or the T-Rex Grill will fall under the jurisdiction of the Dean of Students.

Students who wish to transfer credits earned at Western Wyoming Community College to four-year colleges, universities, and professional schools should have no difficulty if their credit meets the following standards: “C” or better, coursework of 1000 level or higher.

Guidelines for Transferring to a Four-Year College (these guidelines are NOT about HOW to transfer)
Annually thousands of college students change their attendance from one institution of higher learning to another.

1. Decide Where You Want to Transfer
Rural or urban?

How far from home?

What Kind of College/University is Good for You?
Do you prefer a religious institution, private, or public?

Is the college accredited, and, if so, by whom?

Is the program or major of your choice offered?

How many students are enrolled?

How many are in your program?

Is there a graduate program available?

What are the admissions standards for transfer students?

Is there an application deadline?

Is it on the quarter or semester system?

How Much Can You Afford?

Is financial aid available?

What are the total costs?

Use Resources at Western to Help

• Mustang Success
• Employees
• Counselors
• Faculty Advisors
• Wellbeing & Accessibility Center
• Mustang Central
• Articulation/Transfer Publications

Narrow Your Choices and Apply

• Apply to the colleges you’re interested in
• Visit the campuses you can
• Take admission tests; complete the paperwork
• IF accepted to more than one college, notify ALL of the schools of your choice.

2. Transfer of Credits
Students should be aware that changes in majors and/or poor grades may result in lost credit upon transfer.

Getting Hands-on Experience in Your Career
Western offers internship opportunities for credit that provide hands-on work experiences. Some experiences are on campus; some are in other businesses. Internship courses provide work experience usually in a transfer program, such as Exercise Science, Communications, Psychology, Engineering, and Business. (Some of the AAS Degree opportunities include Auto Technology, Electrical, Information Systems, or Industrial Maintenance.) Internships are coordinated each semester with an instructor in the respective area. All internships have the course number of 2470.

Western Wyoming Community College is in compliance with all requirements set forth by the Americans with Disabilities Act (Public Law 101-336). To obtain employee services, contact the Associate Vice President of Human Resources in the Student Services Office, or by calling 307-382-1832. To obtain student services, contact the Accessibility & Disability Specialist in the Wellbeing & Accessibility Center or by calling 307-382-1652. Individuals who believe they have been treated unfairly or unlawfully under the provisions of this Act should contact the College’s Director of Wellbeing & Accessibility, who serves as the ADA Compliance Coordinator.

Western Wyoming Community College has met requirements of the Americans with Disabilities Act in acquisitions and development of equipment, programs and facilities to assist students with disabilities. On-campus adapted housing, modified computer workstations and various adaptive equipment are available to students with disabilities. Individuals who require specific accommodations should contact the Accessibility & Disability Specialist in the Wellbeing & Accessibility Center or call 307-382-1652.

Western Wyoming Community College follows all requirements set forth by the Americans with Disabilities Act (Public Law 101-336). To obtain employee services, contact the Associate Vice President for Human Resources located in Room 3034 or by calling 307- 382-1610. To obtain student services, contact the Accessibility and Disability Specialist in Wellbeing & Accessibility, located in room 1227 or by calling 307-382-1652. Individuals who believe they have been treated unfairly or unlawfully under the provisions of this Act should contact the College’s Director of Wellbeing & Accessibility, who serves as the ADA Compliance Coordinator.

Western Wyoming Community College follows requirements of the Americans with Disabilities Act in acquisitions and development of equipment, programs and facilities to assist students with disabilities. On-campus adapted housing, modified computer workstations and various adaptive equipment are available to students with disabilities. Individuals who require specific accommodations should contact the Accessibility and Disability Specialist in Wellbeing & Accessibility or call 307-382-1652.

All Western Wyoming Community College payment information will be sent electronically to your MyWestern email address.

Paper bills are not mailed.

Account information is accessible on MyWestern. You can check your account balance and pay online if you prefer. This can be accessed by going to https://www.westernwyoming.edu and logging into My Western through the link at the top of the page. Under Student Finance, select Account Dashboard to view your account, set up a payment plan and make a payment.

Fall Payment Deadline:
September 8, 2025

If you have any questions regarding your student account, please call Student Accounts at 307-382-1756 or email us at studentaccounts@westernwyoming.edu

 

President
Dr. Kirk Young
307-382-1602, kyoung@westernwyoming.edu

Vice President for Administrative Services
307-382-1621

Interim Vice President for Student Services
Mark Rembacz
307-382-1899 , mrembacz@westernwyoming.edu

Interim Vice President of Academic Affairs
Beth Gard
307-382-1658 , bgard@westernwyoming.edu

Dean of Students
Dr. Dustin Conover
307-382-1644, dconover@westernwyoming.edu

Wellbeing & Accessibility Center
Ryan Allen, Director
307-382-1652, rallen@westernwyoming.edu

Children’s Center
Susan Young, Director
307-382-1669, srawlings@westernwyoming.edu

College and Career Readiness
307-382-1829, learning@westernwyoming.edu

Peer Tutor Center
307-382-1734, learning@westernwyoming.edu