VACATION

The College provides vacation leave annually for full-time employees.

Adopted: November 19, 1981
Revised: September 11, 1986
Reformatted: April 2012 

Procedure 4530C

VACATION

PROFESSIONALS
Full-time professional employees accrue vacation leave according to a fixed rate schedule. Employees must schedule and report any vacation according to the procedures described below. An employee may have to reimburse the College for unearned vacation taken.

Accruing Vacation
Vacation leave begins to accrue the month the employee starts work if the employee starts between the first and fifteenth of the month; otherwise, vacation leave begins to accrue on the first of the following month. Contract employees may take their vacation, however, before it is earned.

Vacation leave is accrued according to the following schedule. Employees may not receive pay for vacation days not taken unless they are terminating employment. In addition, after accruing maximum vacation leave, the employee will have three (3) months to take a vacation or the accruing of additional vacation will stop.

Contract Length	Vacation Time	Accrual Rate	Maximum Accrual
9 Months	0 Days	0/month	0 Days
10 Months	13 Days	1.083/month	13 Days
11 Months	15 Days	1.25/month	15 Days
12 Months	20 Days	1.667/month	20 Days

 

Scheduling Vacations
Employees may schedule their vacation at any time with the approval of their supervisor. Vacations during strategic times, such as registration, orientation, or budget preparation, may not be granted.

Vacations that are longer than one (1) week may be scheduled no less than a month in advance. Vacation for less than half a day may not be taken.

If scheduling conflicts occur, the concerned employees can try to work it out. Seniority will settle any unresolved conflicts.

Recording Vacation Leave
Vacation records will be kept current. All vacation time must be reported on the “Absence from Campus” form. When reporting or scheduling vacation time, the employee should not count an official College holiday as a day of vacation.

Reimbursing the College for Unearned Vacation
An employee must reimburse the College for any unearned vacation that was taken. If the employee does not reimburse the College, the Business Office will deduct an equivalent amount from that employee’s final paycheck.

PARAPROFESSIONALS
Full-time paraprofessional employees accrue vacation leave according to a fixed rate schedule. Employees must schedule and report any vacation according to the procedures described below. An employee may have to reimburse the College for unearned vacation taken.

Accruing Vacation
Vacation leave begins to accrue the month the employee starts work if the employee starts between the first and fifteenth of the month; otherwise, vacation leave begins to accrue on the first of the following month. Paraprofessionals are eligible for vacation leave after they have worked for the College for three (3) months.

Vacation leave is accrued according to the following schedule. Employees, however, may not receive pay for vacation days not taken unless they terminate employment. In addition, after accruing maximum vacation leave, the employee will have three (3) months to take a vacation or the accruing of additional vacation will stop.

Accrual rates are as follows:

Less Than Five (5) Years of Service
Category	Accrual Rate	Maximum Accrual
Full-time Employee (12 Month)	1 Day/Month	12 Days
Full-time Employee (11 Month)	0.916 Days/Month	11 Days
Full-time Employee (10 Month)	0.833 Days/Month	10 Days
Full-time Employee (9 Month) Or 3/4 Time (12 Month)	0.750 Days/Month	9 Days

 

Five (5) to Nine (9) Years of Service
Category	Accrual Rate	Maximum Accrual
Full-time Employee (12 Month)	1.416 Days/Month	17 Days
Full-time Employee (11 Month)	1.291 Days/Month	15.5 Days
Full-time Employee (10 Month)	1.166 Days/Month	14 Days
Full-time Employee (9 Month) or 3/4 Time (12 Month)	1.042 Days/Month	12.5 Days

 

Ten (10) Years or More of Service
Category	Accrual Rate	Maximum Accrual
Full-time Employee (12 Month)	1.670 Days/Month	20 Days
Full-time Employee (11 Month)	1.500 Days/Month	18 Days
Full-time Employee (10 Month)	1.340 Days/Month	16 Days
Full-time Employee (9 Month) or 3/4 Time (12 Month)	1.170 Days/Month	14 Days

Scheduling Vacations
Eligible paraprofessionals may schedule their vacation at any time with the approval of their supervisor. No employee can schedule more than one (1) year’s accumulated vacation. Vacations scheduled during strategic times, such as registration, orientation, or budget preparation, may not be granted.

Vacations that are longer than one (1) week may be scheduled no less than a month in advance. Vacation for less than half a day may not be taken.

If scheduling conflicts occur, the concerned employees can try to work it out. Seniority will settle any unresolved conflicts.

Recording Vacation Leave
Vacation records will be kept current. All vacation time must be reported on the “Absence from Campus” form. When reporting or scheduling vacation time, the employee should not count an official College holiday as a day of vacation.

Reimbursing the College for Unearned Vacation
An employee must reimburse the College for any unearned vacation that was taken. If the employee does not reimburse the College, the Business Office will deduct an equivalent amount from that employee’s final paycheck.

Adopted: November 19, 1981
Revised: September 11, 1986
Revised: November 21, 1991
Reformatted: April 2012