Policy 5520A


Reference: Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act, and the Fair Housing Act; Title VI, Title VII, 1964 Civil Rights Act. Wyoming State Statutes:  1-21-1201 through 1-21-1211; Western Wyoming Community College On-Campus Housing Contract

Western Wyoming Community College (the College) shall comply with all Federal and state laws and regulations pertaining to student housing. The College shall publish clear guidelines, which are subject to annual review or sooner, as the need arises, regarding:

  • Eligibility for on-campus housing both during the academic year, winter break and the summer.
  • Facilities and services of student housing.
  • Safety and security.
  • Student conduct expectations for a College student resident.
  • Resident disciplinary procedures.

The College President is responsible for ensuring that procedures are adopted and adhered to.  The College President may delegate specific duties to members of the President’s Cabinet.

Adopted: April 28, 1977
Revised: April 26, 1984
Revised: May 26, 1988
Reformatted: February 2012
Revised: December 10, 2015
Reformatted: March 17, 2017
Revised: June 23, 2022

Procedure 5520A


Western Wyoming Community College (the College) encourages, facilitates, and supports the learning and development of all residents while creating an inclusive and safe living environment. The College’s policies and procedures assist College student residents in becoming a member of the College community.  In addition to 5420A - Code of Student Conduct, residents shall uphold standards specific to resident hall life, as outlined in this procedure, the housing lease agreement, and the College Housing Handbook.

Eligibility for Student Housing
Approved students, staff, and Resident Assistants, may live in on-campus housing under the following conditions:

During the academic year, students must meet at least one of three criteria:

  • Students who are registered for at least one credit-bearing course. In order to maintain eligibility, students must maintain enrollment in  at least one credit-bearing course during the duration of the semester .  No longer being enrolled in at least one credit-bearing course may cause the housing lease agreement to be cancelled. Exceptions must be approved by the Dean of Students.
  • Students who are registered in articulated programs from another college or university and who enroll in at least one credit-bearing course from Western.

During the winter break, students must meet the following criteria:

  • Students who lived in the residence halls during the fall semester and who are pre-registered for at least one credit-bearing course for the following spring semester.
  • New students who would like to move in for the spring semester cannot do so until Check-In Day in January. Exceptions can only be approved by the Dean of Students.

During the summer months (between the end of the Spring term and the start of the Fall term), students must meet at least one of the following criteria:

  • Returning residents who have pre-registered for at least one credit-bearing course for the coming fall semester;
  • Students who are enrolled in at least one credit-bearing course for the summer   Housing, however, is limited to the duration of the summer class;
  • Students who are enrolled in articulated programs as described above;
  • Interns from other institutions who are receiving college credit for their internship and are approved by the Dean of Students.
  • Students participating in summer camps and activities sponsored by the College or its direct partners*.

* Housing hosts summer camps and conducts renovations/maintenance during the summer.  Residents may be required to relocate to accommodate camps and maintenance needs.

Faculty or staff may temporarily stay in on-campus housing if space is available.

Resident Assistants
Resident Assistants must live in on-campus housing.

Facilities and Services of Student Housing
The College’s residence halls offer a variety of amenities to the student residents. Specific information pertaining to these amenities, e.g., dining services, parking, laundry, computer labs and exercise rooms, shall be published in the Housing Handbook, which is published annually and distributed to residents.

Safety and Security
Board Policy 3910L and the President’s Procedure details the steps that shall be taken to “comply fully with the letter and spirit of the Crime Awareness and Campus Security Act of 1990 (Public Law 102-542), renamed the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act in 1998, referred to as the Clery Act.”

Each Resident Assistant shall be trained annually so they are able to:

  • Assess and handle minor incidents as they present themselves.
  • Identify when it is necessary to contact a supervisor and/or local authority.

Student Conduct
Residents shall be held to Policy and Procedure 5420A – Code of Student Conduct. In addition, residents are subject to Housing Rules and Regulations, which are detailed in the Housing Handbook.

Residential Disciplinary Procedures
When a resident fails to follow the Code of Student Conduct, disciplinary action may result. The severity of the discipline depends on the infraction but the Housing Handbook shall detail when:

  • A verbal or written warning is warranted.
  • Housing probation is the result.
  • Eviction from housing is deemed necessary.

In addition to the disciplinary procedures, the Housing Handbook shall provide information to the student concerning their due process rights.

Deposit for On-Campus Housing
Each student who lives or applies to live in on-campus housing must pay the established deposit to reserve a room and to cover possible cleaning or damage costs for the room. A portion of the deposit paid by students who live in on-campus housing is non-refundable and is used as a processing fee.

Deposit for Reserving a Room
The deposit will reserve a room for the student (subject to availability). If, however, the student does not subsequently register for at least one credit-bearing course, and does not notify the College of this decision in advance, the student will forfeit the deposit.

Housing Deposit Refund
The College will apply, to the student’s account, that portion of the deposit which is refundable, if any, within 30 days of processing the properly completed check-out documents, to students who:

  • Officially withdraw
  • Terminate at the end of the semester
  • Graduate

Students whose room has been damaged and/or requires cleaning will incur additional charges and will forfeit their housing deposit.  Students who do not properly complete the check-out process will forfeit their deposit.

Short-Term Housing
On occasion, individuals may request short-term housing.  Individuals approved for short-term housing will pay the College the per night rate as established by Administration.  To be approved for short-term housing, individuals must have a direct connection with a College function (course, clinical, laboratory, theatre event, athletic event, etc.) and must be approved by the Dean of Students office.  Short-term residents must abide by all College policies and procedures during their stay.

Cross Reference: Student Housing Handbook; 3910L, 5420A

Adopted: April 28, 1977
Revised: April 26, 1984
Approved: May 26, 1988
Reformatted: February, 2012
Revised: December 10, 2015
Reformatted: March 17, 2017
Revised: June 23, 2022
Revised: September 15, 2022

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