Policy 5520A

ON-CAMPUS HOUSING

Reference: Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act, and the Fair Housing Act; Title VI, Title VII, 1964 Civil Rights Act. Wyoming State Statutes:  1-21-1201 through 1-21-1211; Western Wyoming Community College On-Campus Housing Contract

Western Wyoming Community College (the College) shall comply with all Federal and state laws and regulations pertaining to student housing. The College shall publish clear guidelines, which are subject to annual review or sooner, as the need arises, regarding:

  • Eligibility for on-campus housing both during the academic year, winter break and the summer.
  • Facilities and services of student housing.
  • Safety and security.
  • Student conduct expectations for a College student resident.
  • Resident disciplinary procedures.

The College President is responsible for ensuring that procedures are adopted and adhered to.  The College President may delegate specific duties to members of the President’s Cabinet.

Adopted: April 28, 1977
Revised: April 26, 1984
Revised: May 26, 1988
Reformatted: February 2012
Revised: December 10, 2015
Reformatted: March 17, 2017
Revised: June 23, 2022

Procedure 5520A

ON-CAMPUS HOUSING: ELIGIBILITY FOR HOUSING

Effective Date
April 1977
Last Revision Date
September 2022
Procedure Steward
VP for Student Services
Additional Authority
Internal: Policies 3910L, 5420A

1. Procedure

Western Wyoming Community College (the College) encourages, facilitates, and supports the learning and development of all residents while creating an inclusive and safe living environment. The College’s policies and procedures assist College student residents in becoming a member of the College community.  In addition to 5420A - Code of Student Conduct, residents shall uphold standards specific to resident hall life, as outlined in this procedure, the housing lease agreement, and the College Housing Handbook. The Housing Handbook serves as the contract between Western and residential students. The Housing Handbook is updated and published on the Western website annually.

Eligibility for Student Housing

Approved students, family members, and employees may live in on-campus housing under the conditions that are specified in the Housing Handbook.

Facilities and Services of Student Housing

The College’s residence halls offer a variety of amenities to the student residents. Specific information pertaining to these amenities (e.g., dining services, parking, laundry, computer labs and exercise rooms) shall be published in the Housing Handbook.

Safety and Security

Policy 3910L details the steps that shall be taken to “comply fully with the letter and spirit of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, referred to as the Clery Act.”

Each Resident Assistant shall be trained annually so they are able to:

  • Assess and handle minor incidents as they present themselves.
  • Identify when it is necessary to contact a supervisor and/or local authority.

Student Conduct

Residents shall be held to Policy 5420A – Code of Student Conduct. In addition, residents are subject to Housing Rules and Regulations, which are detailed in the Housing Handbook.

Residential Disciplinary Procedures

When a resident fails to follow the Code of Student Conduct, disciplinary action may result. The severity of the discipline depends on the infraction, but the Housing Handbook shall detail when:

  • A verbal or written warning is warranted.
  • A fine and/or housing probation is the result.
  • Eviction from housing is deemed necessary.

In addition to the disciplinary procedures, the Housing Handbook shall provide information to the student concerning their due process rights.

Deposit for On-Campus Housing

Each student who lives or applies to live in on-campus housing must pay the established deposit to reserve a room and to cover possible cleaning or damage costs for the room. A portion of the deposit paid by students who live in on-campus housing is non-refundable and is used as a processing fee.

Deposit for Reserving a Room

The deposit will reserve a room for the student (subject to availability). If, however, the student does not subsequently register for the minimum number of credit-bearing courses and does not notify the College of this decision in advance, the student will forfeit the deposit.

Housing Deposit Refund

The College will apply, to the student’s account, that portion of the deposit, which is refundable, if any, within 30 days of processing the properly completed check-out documents, to students who:

  • Officially withdraw
  • Terminate at the end of the semester
  • Graduate

Students whose room has been damaged and/or requires cleaning will incur additional charges and will forfeit their housing deposit.  Students who do not properly complete the check-out process will forfeit their deposit.

Short-Term Housing

On occasion, individuals may request short-term housing.  Individuals approved for short-term housing will pay the College the per night rate as established by the administration.  To be approved for short-term housing, individuals must have a direct connection with a college function (course, clinical, laboratory, theatre event, athletic event, etc.) and must be approved by the Dean of Students office.  Short-term residents must abide by all College policies and procedures during their stay.

Last Review Date
September 2022

History

Adopted: April 28, 1977
Revised: April 26, 1984
Approved: May 26, 1988
Reformatted: February, 2012
Revised: December 10, 2015
Reformatted: March 17, 2017
Revised: June 23, 2022
Revised: September 15, 2022
Revised: November 13, 2025