Return of Title IV Funds

Western has a clearly defined policy for student refunds for educational costs such as tuition and fees, room and board when an official withdrawal is completed. See Policy 3810B for the college-wide refund process for tuition and fees and refer to the Housing Handbook for refund tables for housing and meal plans.

However, Students who withdraw or stop attending classes may be subject to a return of Federal Financial Aid funds. This is a calculation that has different requirements than the refund policy mentioned above. Programs affected by this policy include but may not be limited to:

  • Direct Unsubsidized Loans
  • Direct Subsidized Loans
  • Direct Parent Loans (PLUS)
  • Federal Pell Grants
  • Federal SEOG

Students may be required to return federal funds previously received because they did not fulfill the requirements of the award. The date of determination and the return of funds may be based upon:

Official Withdrawal - Official withdrawals are calculated up to 30 days after Add/Drop form received.

  • The date the student begins the withdrawal process OR officially notifies the institution of intent to withdraw
  • Date on the official Add/Drop form submitted to Records and Registration

Unofficial Withdrawal - Unofficial Withdrawals are determined up to 30 days after the end of each semester.

  • The student's last date of attendance
  • The last date of academic activity determined by the school

Withdrawing prior to completing 60% of the term: Title IV aid is earned on a per day basis up to the 60% point of each semester. All Title IV aid is subject to a return of funds up to the 60% point. After that point, all aid is considered "earned" and will not be returned.

Title IV aid is returned in the following order:

  • Direct Unsubsidized LoansDirect
  • Subsidized Loans
  • Direct PLUS Loans (PLUS)
  • Federal Pell Grants
  • Federal SEOG

Post Withdrawal Disbursement - Once the date of determination for withdrawal date is made the Return to Title IV funds will be calculated. When the aid disbursed is less than the aid earned by the student, a post withdrawal disbursement occurs. Disbursement will be made up to 30 days from the date of determination of withdrawal.

A sample worksheet used to calculate Return to Title IV Funds at Western Wyoming Community College is available at by selecting "Treatment of Title IV Funds When a Student Withdraws from a Credit Hour Program."

If the calculation of Return of Title IV requires return of a portion of received financial aid, the student must return the unearned portion to Western Wyoming Community College upon receiving notification. Failure to do so may result in the student becoming ineligible for future federal student aid. Any unpaid balance on the student account will result in a hold being placed on the student account and is subject to the college's collection process

Notification of Return of Title IV: The student receives a letter addressed to their current mailing address on file when a calculation has been completed, indicating the amount charged back, the current account balance, and the student's option for repayment.

Questions about the Return to Title IV calculations may be directed to the Financial Aid Office at (307) 382-1635 or email.

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