Fee Schedule

Western Fees, Costs, and Charges for Inspecting, Copying, and Producing Public Records

Definitions

1. “Requestor” is the person that is making the public records request.
2. “Clerical/support staff" are employees who generally perform office or administrative support duties. Clerical/support staff employees include secretaries and administrative assistants.
3. “Electronic public record” is a public record that is primarily or solely stored in an electronic format. Typically, the Designated Public Records Person will only be able to produce a copy of the original electronic public record due to the native format, security, and integrity of the original data or electronic record.
4. “Information technology staff" are employees who perform duties relating to retrieving, compiling, constructing, formatting, or extracting electronic public records located on computer systems, software, servers, or networks. Information technology staff employees may also perform computer programming or other computer services relating to electronic public records.
5. “Professional staff” are employees who are not clerical/support or information technology staff as defined herein. Professional staff employees perform administrative, managerial, or professional duties.
6. “Supervise copying” occurs if someone other than the Designated Public Records Person is allowed under W.S. 16-4-204(b) to make copies, printouts, or photographs. Under W.S. 16-4-204(b), the Designated Public Records Person is authorized to charge a reasonable fee to supervise the copying, printing out, or photographing if someone other than the Designated Public Records Person makes the copies, printouts or photographs. The supervision fee shall be the hourly rates listed below. For instance, if clerical/support staff is required to supervise the copying, printing out, or photographing, the hourly rate will be $15.50.

Electronic Public Records

1. Production and Construction Costs. Production and construction costs for public records shall be as follows:
   15. $15.50/hour for clerical staff time.
   16. $30.00/hour for information technology staff time.
   17. $40.00/hour for professional staff time.
   18. Actual cost of programming and computer services.
2. Costs for Producing Copies. The fee schedules described in Non-Electronic Public Records shall apply to copying electronic public records.

Non-Electronic Public Records

1. The Designated Public Records Person shall notify the Requestor in writing when copies of the non-electronic public records are produced and available for inspection. The applicant shall have one month from the time the Designated Public Records Person provides notification to come inspect the records. After the one-month time period, the request shall be officially closed.
2. Fees for Copying Non-Electronic Public Records. Under W.S. 16-4-204, an applicant may obtain a paper copy of a non-electronic public record upon payment as follows:
   8. Standard (8.5 by 11 inch) - Black and White Copy. $0.10/page
   9. Standard (8.5 by 11 inch) - Colored Copy. $0.60/page
   10. Legal (8.5 by 14 inch) - Black and White Copy. $0.25/page
   11. Legal (8.5 by 14 inch) - Colored Copy. $1.00/page
   12. All other sheet sizes. Actual Cost
   13. Actual Cost
   14. Utilization of an outside vendor for copying. Actual Cost
   15. Custodian's fee to supervise copying. Actual Cost
   16. Special instances, i.e. film. Actual Cost
3. Costs for Producing Electronic Copies. An applicant may obtain an electronic copy of a non-electronic public record upon payment as follows:
   1. Scanning non-electronic public records $0.10/page
   2. Electronic Media (disk, thumb drive, etc.). Actual Cost
   3. Fees for Transmitting Public Records. The custodian may charge the following fees for transmitting non-electronic public records
      1. Mailing, including cost of the shipping container. Actual Cost
      2. Facsimile. Actual Cost