Welcome to Financial Aid at Western! The goal of the financial aid office staff is to help you fund your college education. We are able
to help you do this with the many scholarships, grants and loan programs that we offer. In fact, we awarded over 8.1 million dollars in
financial aid during the 2012-2013 academic year.
The funding we use to award scholarships and grants include federal, state, institutional, foundation and private funding sources. So,
if you have a talent that makes you an excellent scholar, athlete, actor, dancer, singer, artist, welder, student leader (and many
others!); you just might be able to utilize that talent to secure a scholarship to help fund your education at Western. Take advantage of
the funding that we have available and apply today.
To accept your aid through your Mustang Cruiser account, please view these
instructions. It is a fairly simple process, but if you have questions or need assistance,
please give us a call. We will be happy to help. Good luck, and we hope to see you on campus
As an additional resource, you also have access to online personal finance tools at www.cashcourse.org to help you build
real-life-ready financial skills.
Important Policy Information:
Rights and Responsibilities
All students receiving financial aid are required to adhere to the Academic Standards for financial aid recipients. Awards are reviewed
after each semester and considered for renewal. Renewal is required via the appropriate application following every Spring semester.
Upon request the Financial Aid Office will provide the following types of information: 1) descriptions of aid programs available to
students enrolled; 2) procedures for applying for aid; 3) criteria for awarding aid; 4) rights and responsibilities of students receiving
aid; 5) comprehensive costs; 6) description of academic programs and facilities; 7) loan repayment terms and schedules.
Refunds and Repayment of Federal Aid Policy
Western has a clearly defined policy for student refunds for educational costs such as tuition and fees, room and board when an official
withdrawal is completed. See Policy 3810B for the college-wide refund process for tuition and fees and refer to the Residence Halls Handbook for
refund tables for housing and meal plans.
However, Students who withdraw or stop attending classes may be subject to a return of Federal Financial Aid funds. This is a calculation that
has different requirements than the refund policy mentioned above. Programs affected by this policy include but may not be limited to:
Direct Unsubsidized Loans
Direct Subsidized Loans
Direct Parent Loans (PLUS)
Federal Pell Grants
Students may be required to return federal funds previously received because they did not fulfill the requirements of the award. The date of
determination and the return of funds may be based upon:
Official Withdrawal - Official withdrawals are calculated up to 30 days after Add/Drop form received.
The date the student begins the withdrawal process OR officially notifies the institution of intent to withdraw
Date on the official Add/Drop form submitted to Records and Registration
Unofficial Withdrawal - Unofficial Withdrawals are determined up to 45 days after the end of each semester.
The student's last date of attendance
The last date of academic activity determined by the school
Withdrawing prior to completing 60% of the term: Title IV aid is earned on a per day basis up to the 60% point of each
semester. All Title IV aid is subject to a return of funds up to the 60% point. After that point, all aid is considered "earned"
and will not be returned.
Title IV aid is returned in the following order:
Direct Unsubsidized Loans
Direct Subsidized Loans
Direct PLUS Loans (PLUS)
Federal Pell Grants
Post Withdrawal Disbursement - Once the date of determination for withdrawal date is made the Return to Title IV funds will be calculated.
When the aid disbursed is less than the aid earned by the student, a post withdrawal disbursement occurs. Disbursement will be made up to 30 days
from the date of determination of withdrawal.
A sample worksheet used to calculate Return to Title IV Funds at WWCC is available at http://ifap.ed.gov/ifap/titleiv.jsp by selecting
"Treatment of Title IV Funds When a Student Withdraws from a Credit Hour Program."
If the calculation of Return of Title IV requires return of a portion of received financial aid, the student must return the unearned portion to
WWCC upon receiving notification. Failure to do so may result in the student becoming ineligible for future federal student aid. Any unpaid
balance on the student account will result in a hold being placed on the student account and is subject to the college's collection process.
Notification of Return of Title IV: The student receives a letter addressed to their current mailing address on file when a calculation
has been completed, indicating the amount charged back, the current account balance, and the student's option for repayment.
Questions about the Return to Title IV calculations may be directed to the Financial Aid Office
at (307) 382-1643 or firstname.lastname@example.org.
Verification Policies & Procedures for Federal Aid Applications
1. Conditions requiring verification
An applicant will be required to verify, or validate by documentation, application information if the application is selected for
verification in the federal processing and edit system. An application may also be selected for verification if the Financial Aid Office
has reason to believe that any application information critical to the calculation of the student‘s expected family contribution is
2. Notice of verification requirement
If an application is selected for verification, the Financial Aid Office will give the applicant timely written notice of the fact. The
notice will specify what items of information must be verified, will detail what documents and procedures are required for verification,
will specify the time period within which the applicant shall provide the required documentation, and will advise the applicant of the
consequences of the applicant‘s failure to comply within the specified period.
3. Deadline for submission of verification document
While the time period granted the applicant for completion of required documentation may vary with the complexity of the requirements
and with the time remaining in the school term for which funding is sought, the deadline for submission of verification documents must be
at least 30 days prior to the end of the school term for which funding is sought, to allow for processing (and correction if needed)
before the end of the term to be funded.
4. Consequences of failure to comply with verification requirements
Should the applicant fail to provide required documentation within the specified time period, the Financial Aid Office must consider the
application invalid, and the applicant will forfeit eligibility for assistance from the federal Title IV, and any other, student aid
programs for the program year for which the invalid application was filed.
5. Notice of results of verification
If the verification documents provided within the specified time period confirm the accuracy of all application items requiring
verification, the application is finalized and, if all other requirements have been met, an award letter is sent to the applicant. If the
verification documents reveal inaccuracies in the application, the Financial Aid Office will resubmit corrected data to the federal
processor. If incomplete or inadequate verification documents are submitted, the applicant is notified of deficiencies and instructed how
to correct them. The applicant will be notified of his/her eligibility or non-eligibility by letter.
6. Fraudulent application information
Should review of an application for Title IV student aid indicate that the applicant may have engaged in fraud or other criminal
misconduct in connection with his/her application, the Financial Aid Office must refer for investigation all relevant information to the
Office of the Inspector General of the U.S. Department of Education. Examples of such information include false claims of independent
student status, false claims of citizenship, use of false identities, forgery of signatures or certificates, and false statements of