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Institutional/VA Policies

The following are institutional and/or VA policies that VA benefit recipients need to follow in order to receive and maintain their benefits.


To Apply:
  • To apply for Chapter 30 benefits, the Veteran needs to fill out an Application for VA Educational Benefits, 22-1990. This form can be picked up at the Financial Aid Office or can be downloaded from the VA Web site. Also needed is a copy of the Veteran's DD-214 discharge papers, Kicker paperwork (if applicable), veteran's registration form, and an institutional VA policy certification form. The veteran's registration form must be filled out for each semester that the veteran would like to use his/her educational benefits for. The financial aid office will certify VA applications as fast as possible, but has no control over VA processing after it leaves our office. Most of the time it takes four weeks for the VA to process an application, but if this is the first time you have used your educational benefits it may take up to six weeks.
  • To apply for Chapter 35 (survivors and dependents education assistance) benefits, the beneficiary needs to fill out an Application for Survivors and Dependants Education Assistance, 22-5490. This form can be picked up at the Financial Aid Office or can be downloaded from the VA Web site. Also needed is a copy of the Veteran's DD-214 discharge papers, veteran's registration form, and an institutional VA policy certification form. The veteran's registration form must be filled out for each semester that the beneficiary would like to use his/her educational benefits for. The financial aid office will certify VA applications as fast as possible, but has no control over VA processing after it leaves our office. Most of the time it takes four weeks for the VA to process an application, but if this is the first time you have used your educational benefits it may take up to 120 days.

Attendance:

The student receiving VA educational benefits needs to verify their attendance in the following two ways:
  1. By the 5th of each month a monthly certification Form must be submitted electronically or in hard copy form to the Financial Aid Office.
  2. Monthly verification of enrollment with the VA, using the Web Automated Verification of enrollment (W.A.V.E) or by calling 1-877-823-2378.
Both notifications need to be made monthly in order to maintain benefits. Failure to submit the Monthly Certification to the Financial Aid office will result in the VA being notified that you are no longer in compliance of college policy and your benefit payments will be stopped.


Adding/Dropping Classes:

You may add or drop classes without penalty during the semesters drop/add period. After that withdrawing from a class may result in an overpayment by the VA. It is your responsibility to notify the college's Veterans Representative by submitting a monthly certification form with any changes in your enrollment.


Changing Academic Program of Study/Major:

You must notify the Veteran's Representative in the Financial Aid Office if you change your Academic Program of Study/Major by submitting a VA form 22-1995. Please note that all classes must be applicable towards the program you are certified for with the Department of Veteran's Affairs.


Changing Your Address and/or Phone Number:

Notify the Veteran's Representative and the Department of Veteranís Affairs of any change of address and/or phone number. Only the benefit recipient can change his/her address with the Department of Veteran's Affairs. You may contact the Department of Veteran's Affairs regarding your benefits at:

P.O. Box 66830
St. Louis, MO 63166-6830
1-888-442-4551
http://www.gibill.va.gov


Payment Calculation:

Your payments from the VA are based on your enrollment status. Changes in this status must be reported to the Financial Aid Office immediately so that we can certify the changes with the VA. This can be accomplished by submitting a Monthly certification Form with the appropriate notations. Compensation for all courses is computed from the beginning date of the class until the ending date, which may not be the beginning and ending dates of the semester.

Full Time = 12 credits hours or more
Three-quarter time = 9-11 credit hours
Half time = 6-8 credit hours
Less than half time = 4-5 credit hours
One-quarter time = 3 credit hours

Pay rates are updated on October 1st. Current pay rates can be found on the Education Benefit Payment Rates page on the VA's web site.


Direct Deposit:
You can have your VA payment delivered as a direct deposit into your bank account by filling out a VA form 24-0296.


Payment of College Expenses:
Since VA payments are sent directly to the beneficiary, the college expects payment to be made on or before published deadlines. As payment from the VA may be received by the beneficiary after the collegeís payment deadlines arrangements should be made so that your class registration is not voided.


Satisfactory Academic Progress:
VA benefit recipients will be held to the same academic progress standards as any other student receiving financial aid at WWCC. Although VA benefits are earned benefits the college is charged by the VA with insuring each recipient is making satisfactory academic progress. The only exception for VA benefit recipients is they can be certified for less than half time. In the case of certification for less than half time all credit hours must be passed satisfactorily or suspension will result.



For more information, contact Mustang Central at (307) 382-1677 or mustangcentral@westernwyoming.edu.
 
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