Other Fees
Definition: Fees assessed for special purposes, unrelated to a specific course offering or required student fees.
Adult Learning (ABE, GED, ESOL)
Who Pays: All ABE and GED Students of the Adult Learning Center.
Amount: $5
Justification: Fees allow Adult Learning Center to recover the costs of consumed materials required
for testing.
Fund: Unrestricted Designated (Adult Learning)
Board of Trustees Approval Dates: 5/25/95
Who Pays: All potential ABE or ESOL volunteers or any other interested parties who wish to
attend.
Amount: $20
Justification: Fees allow Adult Learning Center to recover the cost of books and materials used
in workshop.
Fund: Unrestricted Designated (Adult Learning)
Board of Trustees Approval Dates: 2/27/97
Who Pays: All ABE, GED and ESOL students accessing online learning programs from outside the
actual center (home, library, etc).
Amount: $10
Justification: Fees allow the Learning Center to recover the costs of personnel teaching time for
instructing ABE, GED and ESOL students online.
Fund: Unrestricted Designated (Adult Learning)
Board of Trustees Approval Dates: 1/10/08
Amount:
$50 GED Test
$5 TABE (Pre-test)
$10 GED Books
Justification: Fees allow Adult Learning Center to offer expanded classroom hours, which are required to meet the criteria of the agencies requesting the services of the ALC. These fees help defray expenses including salaries, supplies and test materials.
Fund: Unrestricted Designated (Adult Learning)
Board of Trustees Approval Dates: 6/22/95; 9/23/99
Amount: GED Test $60 and Sub Test Re-takes $10
Justification: Fees cover the cost of the test booklet, as well as scoring and proctoring of the exam. The test fee also covers the cost of sending the essay to a regional scoring center and a first-time tester fee for each student. The fees cover the cost of GED graduation and GED instructional materials.
Fund: Unrestricted Designated (GED Testing)
Board of Trustees Approval Dates: 12/19/96; 9/23/99; 7/17/02
Community & Continuing Education
Who Pays: Individual Students/Participants taking each course
Amount:
Direct Costs include such items as instructor salary, mileage, meals, materials and other direct costs.
Standard Administrative Fees
An administrative fee of 35% of estimated direct costs will be assessed. Vice President for Student Learning can waive the standard Administrative fee at his/her discretion.
Justification: Standard Administrative Fees helps to offset the indirect costs involved in developing
a community service course, which would include the time involved in planning, organizing
and implementing the course on the part of the Coordinator, staff, Food Services,
Media Center, Protective Services, etc.
Fund: Unrestricted Operating (Community Service) and Unrestricted Designated (Rentals)
Board of Trustees Approval Dates: 7/19/89 (Amended 11/15/89 - Amendment allows President to waive the 25% Standard
Administrative Fee at his/her discretion.); 12/01
Who Pays: Varies depending on how the course is structured; it may be the individuals taking
the training or a company requesting the training for its employees. All fees will
be listed on the course master file.
Amount:
Fees cover the direct cost for instruction and the estimated non-instructional costs that Western Wyoming Community College incurs as a result of offering the course. Instructional costs include costs for the instructor(s), textbooks, handouts, use of computer labs, etc. Non-instructional costs include items such as refreshments, mileage, meals and any other similar costs.
Administrative Fee
An administrative fee of 35% of all direct costs will be assessed. The Vice President for Student Learning may waive the administrative fee. The Administrative Fee helps defray the indirect costs involved in developing a continuing education course which include the time the Continuing Education College staff, plan, organize and implement the course.
Contractor Expectations Orientation and Reference Handbook
A $35 fee for each handbook will be assessed only when the course is offered through an educational entity conducting the training exclusively for non-credit.
Justification: Fees cover the estimated direct and indirect costs for providing non-credit courses.
The handbook fee covers the cost of development, editing, revising, translating into
Spanish and negotiating with new companies to add their safety policies and to endorse
this industry-wide safety manual.
Fund: Unrestricted Operating (Continuing Education 10-711- 147104)
Board of Trustees Approval Dates: 7/19/89 (Amended 11/15/89 - Amendment allows President to waive the Standard Administrative
Fee at his/her discretion.); 5/10/01; 1/12/06
Who Pays: Varies depending on how the course is structured; it may be the individuals taking
the training or a company requesting the training for its employees. All fees will
be listed when the course master file is submitted.
Amount: CE will charge the costs for tuition, fees, and overhead.
In addition to tuition, fees will be charged to cover the costs for development and
delivery of CE credit courses, such as costs of materials, textbooks, equipment replacement,
advertising, lab usage, lunch/refreshment costs, fees assessed by a co-sponsoring
vendor, contractor or training company, or other such costs. These fees can also be
used to develop new CE courses by purchasing necessary equipment or providing opportunities
for professional development.
Justification: Because the cost is the same for a CE class for credit or non-credit, Western Wyoming
Community College can quickly provide a cost estimate that is clear and consistent
for those interested in CE opportunities at Western Wyoming Community College. Moreover,
the CE customer can choose between having the CE class offered for credit or for non-credit
based on the merits of credit versus non-credit rather than cost.
Fund: Unrestricted Operating (Continuing Education for Credit 10-711-124706)
Board of Trustees Approval Dates: 5/10/01
Distance Education
Who Pays: Any off-campus organization requesting this service
Amount: The College charges an hourly rate for the use of its Compressed Video systems by
outside users that covers the costs for staffing and other usage costs. It charges
two rates: One for members of the Southwest Technology Consortium who have already
committed to cover a portion of the salary and benefits of the Compressed Video Scheduler/Technician,
and one for other users.
Non-Members: Costs for staffing and usage plus 35% administrative fee or a minimum of $10 per hour.
Justification: Fee covers costs of staffing.
Fund: Miscellaneous Restricted
Board of Trustees Approval Dates: 3/26/98; 1/12/06
Who Pays: Students enrolled in the program
Amount: $895 for 12 months from start date: access to online materials and on-campus workshops.
Justification: The fee is used to pay all of the yearly costs related to this program. The $895
fee will be used in the following manner.
$200-250 for tuition and required fees for the on-campus 1-credit workshops. Average student may complete 3 credits or more each year.
$250 for other costs, typically these will be:
$75 for supplies, maintenance, repair, replacement of equipment for the workshops.
$75 for professional development or additional staff for workshops.
Fund: Unrestricted Operating (Other Fees)
Board of Trustees Approval Dates: 1/08/04
Who Pays: Students enrolled in the program
Amount: $895 for 12 months from start date: access to online materials and on-campus workshops.
Justification: The fee is used to pay all of the yearly costs related to this program. The $895
fee will be used in the following manner:
$200-250 for tuition and required fees for the on-campus 1-credit workshops. Average student may complete 3 credits or more each year.
$250 for other costs, typically these will be:
$75 for supplies, maintenance, repair, replacement of equipment for the workshops.
$75 for professional development or additional staff for workshops.
Fund: tricted Operating (Other Fees)
Board of Trustees Approval Dates: 1/08/04
Amount: Specific courses and costs are listed below:
$132 Fee: $32 fee plus $100 deposit. This is an optional fee for students who want their own personal set of tapes for a distance course. Sets are also available at all Outreach sites.
The deposit will be returned to the student when the set of videotapes is returned to the college. If some of the tapes are not returned, the college will deduct $10 per tape or DVD not returned from the deposit. If all of the tapes are not returned, the deposit is not returned.
Principles of Biology Microscope:
$110 Fee: $20 fee plus $90 deposit. This is a required fee for all who take Principles of Biology online.
The deposit will be returned to the student when the microscope is returned in a reasonable condition to the college. If the microscope is damaged, the cost for the repair will be deducted from the deposit. If the microscope is not returned, the deposit is not returned.
Justification: This fee is for students who need this equipment at their home for a distance education course.
This fee would be in addition to the distance education course fee for Internet, Compressed Video, or Videotape. The non-refunded fee covers the costs for licenses, replacement, repair, shipping and related costs. The deposit is “significant” in order to encourage the return of this equipment and to return it in working condition.
Fund: Miscellaneous Restricted (Videotapes)
Board of Trustees Approval Dates: 1/09/03; 1/12/06
Amount: These fees cover regular college working hours (8am to 5pm, M-F) with an additional charge added to off-hour teleconferences as noted below:
| Non-Profit | Off Hour | Other | Off-Hour | |
| Base Rate per hour | $18.00 | $27.00 | $27.00 | $40.00 |
| Each Additional Hour | $13.00 | $20.00 | $20.00 | $30.00 |
Please Note: The off-campus organization is responsible for obtaining any necessary license for downlinking the program and must supply a copy of this to Media Services along with the satellite coordinates ten (10) days before airtime.
Western Wyoming Community College and its Media Services can not guarantee delivery nor be held responsible due to technical problems or if personnel is unavailable.
Justification: Fee covers costs of technical support and set-up and one copy of the recorded teleconference (if allowed by the licensing agent of the program).
Fund: Unrestricted Operating (Other Fees)
Board of Trustees Approval Dates: 8/22/96
Enrollment & Registration
Who Pays: Students desiring to receive credit by examination.
Amount: $54/exam (or the same rate as the CLEP exam)
Justification: Fee covers a Western Wyoming Community College Instructor’s time to design and grade
the exam.
Fund: Designated (Records Administration Cost)
Board of Trustees Approval Dates: 12/18/97; 1/27/00
Who Pays: Students/Community members obtaining a second card to replace a lost card. The first
one is free.
Amount: $20
Justification: Covers costs for new card, processing, and re-issuing new card.
Fund: Unrestricted Operating Fund (Other fees)
Board of Trustees Approval Dates: 1/25/01
Who Pays: Students scheduled to graduate
Amount: $50 per student
Justification: Used to help offset administrative costs of graduation, such as travel for special
guests, speakers and Phi Theta Kappa scarves.
Fund: Designated Fund (Graduation Fees)
Board of Trustees Approval Dates: 1/28/88; 2/12/09; 4/11/19
Amount: $100
Justification: Helps defray costs of application processing overhead costs, to include the cost of faxes and express mail to foreign countries.
Fund: Designated (Records Administration)
Board of Trustees Approval Dates: 6/22/95
Amount: Varies based on bids.
Justification: All international students must have health insurance coverage. If they can't provide documentation of international coverage by the established deadline each semester, they must purchase our policy. This helps to protect students who are far from home from unforeseen medical emergencies.
Fund: Unrestricted Designated (International Student Insurance)
Board of Trustees Approval Dates: 10/28/99
Amount: $50/Semester
Justification: Helps defray billing and collection costs.
Fund: Unrestricted Operating (Other Fees)
Board of Trustees Approval Dates: 3/25/95
Amount: $10
Justification: Will help to defray testing costs.
Fund: Designated (Other Fees)
Board of Trustees Approval Dates: 12/18/97
Housing
Who Pays: All Residence Hall Students
Amount: $8.00
Justification: Activities specifically for Residence Hall students
Fund: Auxiliary (Residence Hall Activity Fee)
Board of Trustees Approval Dates: 12/16/93; 2/16/17
Who Pays: All Residence Hall Students
Amount: $7.50
Justification: Supplies for Residence Hall Computer Room, including ribbons, printer cartridges,
paper, repair and replacement of equipment, etc.
Fund: Auxiliary (Residence Hall Computer Fee)
Board of Trustees Approval Dates: 12/16/93
Who Pays: All Residence Hall Students
Amount: $30
Justification: Students are able to use the laundry facilities without having to deposit any coins.
College pays the service provider an annual fee.
Fund: Auxiliary (Residence Hall Laundry Fee)
Board of Trustees Approval Dates: 2/09; 4/11/19
Amount:
| FALL | SPRING | SUMMER (Short Term) |
|
| Ground Level Suite Units (Double Occupancy) |
$1290 | $1290 | $25/Night |
| Ground Level Suite Units (Single Occupancy) |
$2580 | $2580 | $20/Night |
| Rocky Mt. Hall I Suite Units (Double Occupancy) |
$1290 | $1290 | $25/Night |
| Rocky Mt. Hall I Suite Units (Single Occupancy) |
$2580 | $2580 | $20/Night |
| Rocky Mt. Hall II Suite Units (Double Occupancy) |
$1470 | $1470 | $25/Night |
| Rocky Mt. Hall II Suite Units (Single Occupancy) |
$2940 | $2940 | $20/Night |
| Two-Bedroom Apt (4 Single Occupants) |
$1505 | $1505 | $30/Night |
| Two-Bedroom Apt (2 Single Occupants) |
$3010 | $3010 | $30/Night |
| One-Bedroom Apt (2 Single Occupants) |
$1790 | $1790 | $30/Night |
| One-Bedroom Apt (Single Occupancy) |
$3580 | $3580 | $30/Night |
| Wind River Hall Pod Units (Single Occupancy) |
$2215 | $2215 | $40/Night |
| Aspen Mtn Hall Hotel Room (Double Occupancy) |
$1470 | $1470 | $25/Night |
| Aspen Mtn Hall Hotel Room (Single Occupancy) |
$2940 | $2940 | $20/Night |
SUMMER - LONG TERM: 56% of previous semester rate pro-rated per night
Linen Charge: $5.00 per set per change
Justification: Offsets housing related expenses including custodial, maintenance, utilities etc.
Fund: Unrestricted Auxiliary (Housing)
Board of Trustees Approval Dates: 12/19/96; 12/17/98; 1/27/00; 12/01; 1/09/03; 1/08/04; 1/13/05; 1/12/06; 1/10/07; 1/08; 2/12/09; 2/11/10; 2/7/12; 3/18/14; 3/10/16; 2/16/17; 4/8/21; 3/8/22
Amount: $150 ($125 refundable, if certain conditions are met; $25 non-refundable and used for facility renovations)
Justification: To confirm a room and to serve as a reserve for damages, if any.
Fund: Unrestricted Auxiliary (Housing)
Board of Trustees Approval Dates: 1/8/04 (effective FY06)Miscellaneous
Who Pays: Students who violate the alcohol or drug policy
Amount: First offense alcohol: $100; First offense drug and second offense alcohol: $250
Justification: This system will allow for a greater educational component but will also inflict
a certain amount of financial pain on the student, which will hopefully cause more
awareness of the policy and related issues and a corresponding change in behavior.
Fund: N/A
Board of Trustees Approval Dates: 2/11/10
Who Pays: Math or Physics students who chose to rent a calculator for a semester.
Amount: $15/semester
Justification: Fee will be used to purchase new calculators and cover other math related expenses.
Fund: Miscellaneous Restricted
Board of Trustees Approval Dates: 9/23/99
Who Pays: All users of Western's Children's Center
Amount:
$23.56 per credit/first child
$14.60 per credit/subsequent child
$5.00/night for Evening Program
Supply Fees - Students
$45/Semester per child
Daycare Fees - Employees
$10.79 half day per child (0 - 4 hours)
$17.43 full day per child (5 - 10 hours) (non-summer)
$20.71 full day per child (summer)
$10.00/night for Evening Program
Supply Fees - Employees
$45/Semester per child
Fine for Late Pickup of Child(ren) (All Users)
$1.00 per minute if child(ren) are not picked up by 5 p.m.
Justification: Supply fees help defray the costs of art supplies and educational materials; Daycare
fees help defray the costs of staff salaries and overhead expenses of the Children's
Center.
Fund: Unrestricted Operating (Other Fees)
Board of Trustees Approval Dates: 12/19/96; Revised 2/17/98; Fees for Student: 12/16/99; 12/01; 1/09/03; Revised Employees'
Child and St Parents: 1/8/04; Student Parents: 1/13/05; 1/12/06; 1/10/07; 2/12/09;
1/13/11; Employees rate increase for 6-10hrs: 2/7/12; 3/18/14; 3/10/16 (increases,
Evening Program addition); 3/8/22 increase in supply fees
Amount: Direct cost of the exam to the college plus 25%; Microsoft Office User Specialist (MOUS) Fee: $60
Justification: Currently, the direct cost for each test is $48. Twenty-five percent will help pay for computers, software, test preparation materials, promotion, toner and other related supplies.
Fund: Designated
Board of Trustees Approval Dates: 5/9/02
Amount:
| COMMUNITY USE OF COLLEGE FACILITIES AND EQUIPMENT Rock Springs Campus and Green River Center |
|||||||
| RENTAL FEE SCHEDULE | |||||||
| PUBLIC | PRIVATE | ||||||
| Univ. of Wyoming |
School District |
County/ Govt. |
Other Govt. |
Non-Profit | Profit | Individual | |
| CLASSROOMS | |||||||
| Cap. 10-30 | N/C | N/C | N/C | N/C | N/C | $50.00 | $30.00 |
| Cap. 31-60 | N/C | N/C | N/C | N/C | N/C | $75.00 | $40.00 |
| LECTURE HALLS | N/C | N/C | N/C | N/C | N/C | $100.00 | $50.00 |
| ATRIUM | N/C | N/C | N/C | N/C | N/C | $250.00 | $100.00 |
| MITCHELL'S DINING HALL | |||||||
| Cap. 144 | N/C | N/C | N/C | N/C | N/C | $100.00 | $50.00 |
| Cap. 68 | N/C | N/C | N/C | N/C | N/C | $50.00 | $30.00 |
| Cap. 12 | N/C | N/C | N/C | N/C | N/C | $30.00 | $20.00 |
| GYMNASIUMS (RUSHMORE AND AUX)** | |||||||
| Admission | N/C | N/C | N/C | $200.00 | $200.00 | $300.00 | $200.00 |
| No Admission | N/C | N/C | N/C | $100.00 | $100.00 | $250.00 | $100.00 |
| Community Room Green River | N/C | N/C | N/C | $50.00 | $50.00 | $100.00 | $50.00 |
| THEATRE** | |||||||
| Admission | N/C | N/C | N/C | $200.00 | $200.00 | $300.00 | $200.00 |
| No Admission | N/C | N/C | N/C | $100.00 | $100.00 | $250.00 | $100.00 |
| POOL | N/C | N/C | N/C | $100.00 | $100.00 | $200.00 | $100.00 |
| BASEBALL FIELD | N/C | N/C | N/C | N/C | N/C | $25.00 | $25.00 |
| COMPUTER LAB | N/C | N/C | N/C | N/C | N/C | $150.00 | $75.00 |
| WELL-SITE FACILITY* | N/C | N/C | N/C | $200.00 | $200.00 | $300.00 | $200.00 |
* Excluded from the well-site use fee for a period extending through 2018 are BP, Encana, Shell, Williams, and Questar - major contributors to the site.
** The fees listed in the Rental Fee Schedule for the theatre and gymnasiums, when admission is charged, are minimum fees. Should ten percent (10%) of the gross gate receipts exceed the minimum fee, then this amount shall be the required fee.
Groups using three or more rooms on one site during a specified meeting or conference will receive a group discount. The charge will be $250 or the direct cost of the rooms, whichever is less.
Replacement or unreturned access card for Eleutian Technology employees: $20
For non-profit groups or public groups, should the gross gate receipts be less than the minimum fee, a lower rental fee may be negotiated.
Users of the facility will also be required to pay for additional staff (ie., theatre staff, custodial, security) and consumable materials. Staff will be billed at the normal hourly rate.
Justification: Facility rental fees help defray the cost of damages, equipment and materials use and staff time. Moreover, these fees may also be used to help defray the cost of facility improvements.
Fund: Designated (Rentals)
Board of Trustees Approval Dates: 4/27/89; 11/01; 1/12/06; 1/13/11; 2/8/18
Amount:
Late Fee: $5.00 per month for any outstanding balance beyond the loan due date in addition to the 10% simple interest from that date.
Justification: Used to help defray any loan losses.
Fund: Loan Fund (Short Term Loans)
Board of Trustees Approval Dates: 6/22/95
Amount: $5 per semester for large locker, $3 for small locker
Justification: Helps defray expenses to repair lockers, reset combinations and replace locks. Also helps to defray expenses incurred by Physical Plant staff to administer the locker program. Fee covers salaries, benefits, supplies and repairs.
Fund: Unrestricted Operating (Other Fees)
Board of Trustees Approval Dates: 3/30/87
Amount: See the Mustang Athletics site for current rates.
Justification: To help defray costs of athletic recruiting and the out of state portion of athletic tuition awards. There is a second account in the agency account for Boosters wishing to donate specifically to the wrestling program. The wrestling booster fund may also be used for athletic recruiting and supplementing tuition, and is also used for the purchase of large equipment items to support the wrestling program.
Fund: Agency (Mustang Booster)
Board of Trustees Approval Dates: 6/22/95; 1/12/06
Amount:
| Item | Fee |
| Poles | $4 |
| Snowshoes | $10 |
| Tents | $10 |
| Sleeping Bags | $20 |
| Camp Stoves | $6 |
| Camping Cookware | $4 |
| Foam Mats for Sleeping Bags | $4 |
| Backpack | $10 |
| X-Country Skis, Boots, Other | $10 |
| Used camp equipment returned late | $10 |
| Used camp equipment not returned, not dried, or not clean |
$10 each |
Justification: The rental fee would be used to repair, replace, and clean the equipment and for other costs related to using this equipment.
Fund: Unrestricted Designated (Outdoor Equipment Rentals)
Board of Trustees Approval Dates: 1/27/00; 1/08/04; 2/8/18
Amount:
| USAGE BY NON-PROFIT GROUPS | |
| Standard Practice Piano | No Charge |
| Weber | $75 |
| Steinway | $75 |
| Grotrian | $75 |
| Young Chang (GR) | $30 |
| USAGE BY FOR PROFIT GROUPS | |
| Standard Practice Piano | No Charge |
| Weber | $95 |
| Steinway | $95 |
| Grotrian | $95 |
| Young Chang (GR) | $30 |
Justification: Covers costs associated with tuning and maintaining pianos that have been moved.
Fund: Designated (Other Fees)
Board of Trustees Approval Dates: 5/28/98; 12/01
Amount: $10.00 per examination
Justification: Fees cover the costs of administering examinations to include pencils, timers, facial tissues, Federal Express charges and postage.
Fund: Designated (SDC Testing)
Board of Trustees Approval Dates: 12/15/94; 1/08
Amount:
| Ad Size | Price* |
| 1/8 Page | $30 |
| 1/4 Page | $50 |
| 1/2 Page | $90 |
| Full Page | $160 |
* 15% discount to customers who run continuous ads (minimum of 6 ads); 33% discount to non-profit organizations
Stuffers (copy furnished to Mustang Express): $60
Justification: Covers space in the newspaper, set-up time and printing costs
Fund: Designated (Oracle)
Board of Trustees Approval Dates: 6/22/95
Amount:
| Fees for Non-Students |
| $45/Semester - general pass (individual) |
| $20/June & July - general pass (individual) |
| $80/Semester - general pass (family) |
| $35/June & July - general pass (family) |
| $2.50/Session - general admission (effective June 1, 2017) |
| Lessons (Effective August 1, 2004) |
| $47.00 - Age 3 to 5 Preschool - Level 1 (1/2 hour lessons, twice a week, 8 Weeks) |
| $58.00 - Age 6 & Older (Level 2 and up, 1 hour lessons, twice a week, 8 Weeks) |
| $15.00 - Community Service/Continuing Education (Non-Credit and Credit Pool Courses) |
Justification: Offsets swimming pool expenses such as lifeguards, chemicals, custodial services, equipment maintenance, etc.
Fund: Designated (Swimming Pool)
Board of Trustees Approval Dates: 12/14/89, Partial Revision 3/28/91, Partial Revision 12/18/97, Partial Revision 12/16/99, General Admission 12/01; Pre-School Fee 1/8/04; 1/10/07; Lessons 1/13/11; 7/1/12 (Employee benefit; free); 3/10/16 (Lessons); 2/16/17 (General Admission and Individual and Family Semester Passes)
Amount: see Exercise Fitness Center
Fall semester cards will be valid from August 1 - December 30.
Spring Semester cards will be valid from December 1 - May 30.
Summer semester cards will be valid from May 1 - August 1.
Justification: Helps defray the cost of maintenance, repair and replacement of the Weight Room Equipment.
Fund: Designated (Other Fees)
Board of Trustees Approval Dates: 6/22/95; 12/14/95; 2/22/96; 7/16/97; 1/15/01; 1/08/04; 1/12/06; 7/1/12 (Employee benefit; free); Deleted 2/8/18